Special Project Assistant - Hourly
: Job Details :

Position Title:

Special Project Assistant - Hourly

Job Description:

Incumbent conducts research, data collection, and assists department management with technical support needed to advance various administrative projects and initiatives. Performs analysis, prepares reports, and develops recommendations. Coordinates and assists with implementation of complex, multi-agency, large scale, and long-term department/division initiatives.

About the Position:

The Special Project Assistant will support the daily operations, maintenance, furniture needs and event coordination of the historic City and County Building. This part-time role involves managing building systems, maintaining occupant comfort, janitorial inspection, assist with furniture reconfigurations and designs, clear communications with occupants and coordinating event logistics. The ideal candidate is organized, detail-oriented, and capable of communicating effectively with various stakeholders.

Position Salary Range:

$21.00 - $25.00/hr

Key Responsibilities:

Daily Duties

+ Check packages at the drop off location, notifying recipients for pickup.

+ Building sanitation inspections, including the breakroom to ensure consumables are stocked, coordinate with food service provider for replenishment needs.

+ Manage bookings for the building shared spaces.

+ Maintain communication with building occupants.

Typical Duties

+ Conduct regular building inspections to identify deficiencies or maintenance needs; submit work order requests as necessary.

+ Address new work order requests specific to the building, notifying the day porter of immediate janitorial needs.

+ Work with Facilities Department to coordinate work orders and projects.

+ Perform routine inspections of Washington Square and report any deficiencies or issues to Parks.

+ Assist with ordering, receiving, inspection and inventorying office furniture and equipment.

+ Assist with furniture layout and reconfiguration as required.

+ Liaise with furniture vendors, installers, and departments to coordinate orders and installations.

+ Organize and maintain the furniture warehouse, ensuring it remains accessible and unobstructed.

+ Reads and interprets technical drawings for space assessment and needs. May be required to obtain measurements and provide specifications to relevant service providers.

+ Provides support to city employees on additions, relocations and removal of surplus furniture, fixtures and equipment.

+ Respond to building complaints, feedback, or requests, and escalate pressing issues to the Building Administrator.

+ Conduct bi-weekly thorough janitorial inspections of the building.

+ Support the building administrator with furniture layouts, designs, and vendor communications.

+ Process invoices and purchase orders through Workday.

Event Support

+ Coordinate with Special Events to manage requests involving Washington Square and road closures (e.g., 200 E between 400 S and 500 S).

+ Communicate with event permit organizers to address requirements and arrange meetings for power and water needs.

+ Manage post-event cost recovery by billing organizers through Open Counter.

+ Monitor and respond to event organizer queries on Open Counter.

+ Submit work order requests for event preparation needs, such as power and water activation times.

+ Collaborate with the building administrator to organize displaced parking for events.

+ Assist with internal building event organization and response needs.

+ Attend Event Review Committee meetings.

Minimum Qualifications:

+ Bachelor's degree in Public Administration, Political Science, Business Administration or a closely related field or four (4) years paid professional experience including any combination of research, statistical analysis, project and legislative review, policy development, and related activities. Preference may be given to candidates with public sector experience. Experience and education may be substituted on a year-for-year basis.

+ Knowledge of effective project management, statistical analysis, and research methods and principles.

+ Ability to prepare and present project details using complex spreadsheet analysis, graphic presentations and technical reports to Division Managers, City Council, and general public.

+ Knowledge of government operations, processes, and public policy analysis.

+ Ability to establish and maintain effective working relationships with diverse groups and people, including elected officials, department officials, staff, and community representatives.

+ Demonstrated ability to work independently with initiative, self-reliance, and dependability.

Desired Qualifications:

+ Ability to travel to and from different buildings in the city, including multiple times throughout the day as required to perform necessary functions.

+ Ability to read and interpret building systems and CAD drawings.

+ A basic understanding of room dimensions and calculating square footage.

Working Conditions:

+ Light physical effort. Intermittent sitting, standing and walking. Comfortable working conditions.

+ Considerable exposure to stress resulting from complex problem solving, stringent project deadlines, and liaison work between City departments, Mayor's office, politically powerful community groups, and the City Council.

The above statements are intended to describe the general nature and level of work being performed by persons assigned to this job. They are not intended to be an exhaustive list of all duties, responsibilities and skills required of personnel so classified. All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

POSITION TYPE

Part-Time

DEPARTMENT

Public Services

Full Time/Part Time:

Part time

Scheduled Hours:

20

Need help applying? Please call our Recruitment team at 801-###-#### or email ...@slc.gov .

BENEFITSFull-Time roles with Salt Lake City Corp are eligible for a generous, robust benefits package including:

+ Health Insurance (95% of premium paid by city)

+ HSA or Flex Account (HSA - City contributes $1,000 - $2,000 annually into account, no match required)

+ Dental, Vision and Life Insurance

+ City-paid retirement contributions toward a pension plan and/or 401(k)

+ A robust Employee Assistance Plan (EAP)

+ Up to $4,000 tuition reimbursement annually

+ Discounted supplemental benefits like pet insurance and legal services

+ Wellness clinic for employees and their families

Paid Time Off

+ 12 vacation days to start

+ 12 paid holidays & 1 personal holiday

+ Up to 80 hours of personal leave annually

+ 6 weeks of paid parental leave to all new parents

+ Additional time off credit possible for rehires or new hires coming from another public jurisdiction

VETERAN EMPLOYER:

Salt Lake City is proud to be a partner of the Utah Patriot Program, providing employment opportunities for Veterans, Military and spouses. We are also a proud National Service Partner.

ABOUT SALT LAKE CITY CORP

Our Salt Lake City family serves a population of over 200,000. As an Equal Opportunity Employer, the City is committed to providing resources, access, and opportunity to all and continue to recruit and retain talented people from all backgrounds. Our employees make a real difference with the work they do every day and are actively shaping our beautiful City's future.

We aspire to shape a better community and workplace, and as such, we are committed to pay equity. We are proud to have achieved gender pay equity as a leader in the Utah community by creating a workplace where there is equal opportunity for all.

The City is committed to the full inclusion of all qualified individuals. As part of this commitment, Salt Lake City will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Human Resources at 801-###-####.