Job Title: Special Services Administrative Bookkeeper IISupervisor: Executive Director of Special ServicesFLSA: Non-ExemptContracted Days: 240 daysJob Summary: To assist and relieve the Executive Director of Special Services of bookkeeping and paperwork responsibilities so that he/she may devote maximum attention to the duties of supervision, program development, and management.Qualifications:
- Bachelor's degree in Business or Accounting preferred; relevant training and specialized experience will be considered
- Minimum two years of bookkeeping experience, preferably in a SC government / school setting
- Excellent written and verbal communication skills with a professional demeanor
- Proficiency in Microsoft and Google programs, particularly Excel and Google sheets
- Ability to work independently, show initiative, and manage priorities effectively
- Strong organizational skills with the ability to multitask and attention to detail
- Experience with Special Services is a plus
- Such alternatives to the above qualifications as District Administration may find appropriate and acceptable
Essential Duties:
- Assisting in the development of budgets (IDEA, Preschool, Medicaid and special grants) for the special education department
- Running detailed expenditure reports for fund balances to ensure accuracy
- Entering and maintaining daily transactions, adjustments and journal entries into the district's financial system
- Ensuring that special education purchases are approved, ordered, received, and documented
- Providing instruction and training to building level secretarial staff on accounting operations and routines
- Keeping accurate records of accounting transactions
- Ensuring that financial activities comply with district policies and procedures
- Preparing reports for school administration and other stakeholders, GCSD Board and State Dept. of Education
- Maintain travel and make travel arrangements for conferences and workshops for Special Services staff
- Arranges and processes applications for evaluations through outside vendors
- Key absences and keep timesheets for personnel in Special Services
- Check with vendors on all items requisitioned
- Keep fixed assets records and technology troubleshooter for the department
- Prepare monthly billing reports for the charter school(s)
- Supervisor may assign other duties as needed
Physical Requirements:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Must exhibit manual dexterity to enter data into a computer; to see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal workplace levels, outdoors and on the telephone; speak in audible tones so that others may understand clearly in normal workplaces, outdoors and on the telephone; physical agility to lift up to 25 pounds.Work Environment:The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Duties are normally performed in a school/classroom environment. Duties may be conducted in work-related community settings and/or occasionally performed on study trips away from the school.Salary - Classified scale 13 Last Updated:10/2024