Sponsorship & Exhibitor Services Specialist
: Job Details :

Job Title: Sponsorship & Exhibitor Services SpecialistArea: Finance, Sponsorships & Sales - Meetings and EventsReports to: Manager of Finance, Sponsorships & SalesClassification: ExemptLocation: Evanston, ILThis position is designated as Hybrid - Fully Flexible and expected to work from our World Headquarters office once per month to several times a week. The specific days in the office are determined by managers based on business requirements. Rotary is under the jurisdiction of Illinois employment laws; we require all employees to live within reasonable daily commuting distance to Evanston.Organization OverviewRotary is a membership organization that unites people from all continents and cultures who take action to deliver real, long-term solutions to pressing issues facing our communities and the world. Each year, Rotary members expand their networks, build lasting relationships, and invest more than $300 million and 16 million volunteer hours to improve lives and create positive change in the world. In exchange for hard work and dedication in support of Rotary's clubs, members and other participants, and their humanitarian service projects, our employees receive competitive salaries, flexible schedules, comprehensive benefits, and job enrichment. To learn more, visit Rotary's Commitment to Belonging (DEI)At Rotary, we celebrate diversity and foster an inclusive environment where all employees are valued and empowered. We are dedicated to creating equitable opportunities and supporting the growth and well-being of our team. Join us in building a world where everyone can unite, take action, and create lasting change.Position OverviewThe Sponsorship and Exhibitor Services Specialist is responsible for securing revenue and managing core relationships with potential and returning sponsors and exhibitors for Rotary International's global meetings and events. This full-time position is performance-based and will focus on researching, developing relationships, securing new sponsors and commercial exhibitors, and managing and growing existing relationships. This role is contingent upon demonstrated results. Success in this role will include performance metrics based on continued progress towards revenue targets for years 2 and 3. The core locations for these years' meetings include Taipei, Taiwan; Honolulu, Hawaii, and Orlando, Florida. This position is part of the Meetings and Events area and reports to the Supervisor of Global Events Marketing & Promotions and works closely with the Manager of Finance and Sales.You Will Have

• Bachelor's degree in marketing or business.
• 3-5 years of experience in global sponsorship and exhibit sales, preferably in a nonprofit or association background.
• A record of accomplishment of developing repeat, multi-year relationships is strongly preferred.
• 2-3 years' experience developing tailored pitch decks, sponsor and exhibitor agreements, and pre-post event analytics.
• Microsoft platforms (i.e., Excel, Word, and Outlook)
• Knowledge of standard payment methods, policies, and procedures.
• Strong oral and written communication skills needed to correspond effectively with prospects who represent corporate entities and volunteer groups.
• Customer service oriented, for both internal and external clients, with strong interpersonal skills.
• Ability to prioritize and handle multiple responsibilities simultaneously and to meet deadlines.
• Close attention to detail, proofreading skills, and the ability to enter and maintain accurate and consistent data.
• Ability to work well independently and in a team environment.
• Problem solver who is well-organized, self-motivated and goal oriented.
• Intercultural communication skills and multi-cultural sensitivity.

You Are Good At

• Generating revenue.
• Understanding brand alignment, reputational risk management, and customer or client account management.
• Cultivating long-term relationships with exhibitors and Rotary leaders.
• Communicating orally and in writing; must communicate concisely, persuasively, and clearly for different global and corporate audiences.
• Adaptable to different global environments.
• Public speaking / presentation skills.
• Demonstrating consistent attention to detail and commitment to accuracy.
• Assisting with management of tasks.
• Training skills.
• Customer service.
• Time management and prioritization.
• Multi-tasking.

You Will Be Responsible ForSponsorship Activities

• Develop initiatives to recruit new sponsors for meetings and events
• Identify various agencies and organizations with potential to sponsor at Rotary events and programs
• Draft sponsorship packages and opportunities for a variety of events, venues, and programs.
• Work closely with Supervisor, Global Events Marketing & Promotions in designing flyers, brochures, and any applicable information on Rotary's website.
• Works closely with Meeting Specialist, Exhibits and Shipping to develop the online sales system in Map Your Show for each event
• Works closely with a cross functional team to review and approve prospect lists submitted by HOCs (host organization committees) and to communicate progress on that process
• Ensure that sponsorship packages and grant applications are complete, executed, and updated, when necessary, by required deadlines
• Develop and implement a sponsorship and commercial exhibit sales plan for increasing revenues cost-effectively.
• Meet or exceed set targets for sponsorship and exhibit sales
• Maintain a suitable record of all sponsorship activity such as progress timelines and contract values for meetings and events
• Proactively build a healthy pipeline of new corporate relationships for sponsorship, exhibits, and other engagements

Exhibitor Activities

• Develop a client management strategy to recruit and support licensed vendors, non-paying exhibitors, like clubs, districts, program leaders, and Rotary partners for meetings and events.
• Work closely with Rotary's Brand Specialist, Licensing Specialist, Assistant General Counsel, RI Programs Supervisor, and Rotary's partnership relationship managers to develop and implement a strategy to cultivate relationships and support licensed vendors, non-paying exhibitors, and Rotary partners with their meetings and events exhibit.
• Develop and implement an exhibit and client management plan to provide quality support to licensed vendors, non-paying exhibitors, and Rotary partners.
• Work closely with Supervisor, Global Events Marketing & Promotions in designing flyers, brochures, and any applicable information on Rotary's website to provide comprehensive information to licensed vendors, non-paying exhibitors, and Rotary partners.
• Cultivating relationships with licensed vendors, non-paying exhibitors, like clubs, districts, and program leaders, and Rotary partners who may pay at a break-even rate.
• Work closely with Meeting Specialist, Exhibits and Shipping to develop the online exhibitor system in Map Your Show for each event.
• Work closely with Meeting Specialist, Exhibits and Shipping to ensure a seamless transition for continued customer relationship support from prospective application through event execution for licensed vendors, non-paying exhibitors, and Rotary partners.
• Work closely with Rotary's Brand Specialist, Licensing Specialist, Assistant General Counsel, RI Programs Supervisor, and Rotary's partnership relationship managers on ad-hoc exhibitor opportunities for licensed vendors, non-paying exhibitors, and Rotary partners as they arise.

Project Management and Contracts

• Develop and maintain solid long-term relationships with sponsors and commercial exhibitors
• Ensure that the Rotary International fulfills all its sponsorship agreements obligations by obtaining all required information from sponsors such as contact information, corporate logos, banners, and any other materials specified in the contract
• Regularly review existing and new sponsorship agreements and exhibit applications, terms and conditions

Budget Development

• Provide accounting and the client with required invoices and paperwork
• Primary responsibility will be developing the sponsorship program budget and assisting Sr Budget Specialist and Manager, Finance and Sales for major events.

Assists With

• Manager with various potential sponsors
• Manager with planning meetings with HOCs

Communicates and Liaises with

• General Counsel, Global Communication, Risk Management, Partnerships, Programs and Grants staff regarding recruiting and vetting of prospective and potential sponsors.
• HOC's on all prospective and potential sponsorship solicitation and activation
• Meetings & Events team on sponsorship activations, exhibit sales, payment, contracts, and fulfillment.

Leadership Attributes

• Engagement: Foster relationships by hearing, recognizing, and valuing others.
• Communication: Be open to receiving ideas from diverse viewpoints and able to communicate messages so that they are universally understood.
• Collaboration: Builds partnerships and works jointly with others to meet shared objectives.
• Productivity: Able to generate results that moves Rotary toward achieving its goals.
• Accountability: Have a clear sense of ownership and take personal responsibility for actions.

Salary range

• $68,850 - $76,500

Why Work For Rotary?

• Generous medical, dental, and vision benefits package
• Progressive 401k matching contributions
• Above market and generous paid time off package
• Tuition reimbursement
• Professional development opportunities
• On-site cafeteria and coffee bar with special pricing for Rotary employees
• Flextime-several different work schedules to choose from
• Close to CTA, Metra, a variety of stores, and many food options

Please note:

• Rotary does not provide VISA sponsorship or relocation assistance