Salary : $46,113.60 - $57,657.60 Annually Location : Laredo, TX Job Type: Full-time Job Number: B252310-1 Department: Police Division: Police Administration Opening Date: 10/21/2024 Closing Date: Continuous Job Description Provides administrative and clerical support. Schedules appointments, assists with special projects, and maintains updated records of contracts and other relevant correspondence. Essential Functions/ Job Competencies/ Physical RequirementsESSENTIAL DUTIES & RESPONSIBILITIES The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.
- Receives and processes invoices in an efficient and timely manner. Requests quotes from vendors and assists with billing questions or concerns.
- Assists with development and implementation of department records management program, including the efficient processing, recording, filing, and retrieval of necessary materials.
- Maintains inventory office/janitorial supplies and fire equipment for the department; ensures department personnel have necessary items.
- Prepares and maintains records and files of fire personnel; types memorandums, statements, letters, reports, and other documents.
- Screens office visitors and telephone calls; receives and routes incoming mail; provides information and responds to complaints.
- Performs related work as required.
COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIESKnowledge of:
- Knowledge of department policies, procedures, and practices.
- Knowledge of public relations and communications.
- Knowledge of basic accounting principles and financial management, such as budget preparation and cost monitoring.
- Knowledge of modern office procedures and methods including computers and applicable software, such as ESO Solutions Software Program and WebEOC Software Program.
- Knowledge of English grammar, spelling, and punctuation.
Skills and Abilities:
- Skill in planning, organization, and time management.
- Skill in performing a variety of duties, often changing from one task to another of a different nature.
- Skill in customer service delivery.
- Ability to receive and follow directions from supervisor.
- Ability to project a positive and professional image of the City of Laredo.
- Ability to establish and maintain effective working relationships.
- Ability to meet schedules and deadlines of the work.
- Ability to maintain the confidentiality of information and professional boundaries.
- Ability to communicate clearly and effectively both orally and in writing.
- Ability to maintain good planning and organizational skills.
- Ability to take and follow directions from supervisor.
- Ability to give directions to and gain compliance from assigned staff.
- Ability to perform strenuous work and routine work.
- Ability to maintain a valid Texas Driver License and a good driving record.
- Ability to project a positive and professional image of the City of Laredo.
- Ability to comply with all City of Laredo's policies and procedures.
- Ability to maintain good health and physical condition sufficient to permit the full performance of the duties of this position.
WORK ENVIRONMENT/CONDITIONS AND PHYSICAL DEMANDS Physical Effort Requirements Position will have the following exposures
- Office or similar indoor environment, relatively free from unpleasant environmental conditions or hazards.
- Occasional exposure to unpleasant environmental conditions and/or hazards. Occasional outside work.
- Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.
Work Environment Locations Position will require the employee to work in the following types of work environments Never
- Street environment (near moving traffic)
- Construction site
- Confined space
- Warehouse environment
- Other:
Seldom
Sometimes
Often
- Office or similar indoor environment
Exposures Position will require the employee to be exposed to the following environmental elements Never
- Individuals with known violent backgrounds
- Extreme cold (below 32 degrees)
- Communicable diseases
- Moving mechanical parts
- Fumes or airborne particles
- Toxic or caustic chemicals or substances
- Loud noises (85+ decibels such as heavy trucks, jack hammers, construction)
Seldom
- Individuals who are hostile or irate
- Extreme heat (above 100 degrees)
Travel Position will require the employee to travel Never
- National travel
- International travel
Sometimes
- Local travel
- Regional travel
Minimum QualificationsRequired Education and Experience
- Bachelor's degree from an accredited* college or university in Business Administration, Public Administration, or related field
- At least five (5) years of experience in high level administrative support
*Council of Higher Education Accreditation (C.H.E.A.) Valid Licenses and CertificationsRequired Licenses or Certifications
- Valid Texas Driver License. If applicant holds an out-of-state license, a State of Texas Driver License must be obtained within 6 months of employment.
As part of the minimum requirements for all positions with the City of Laredo, a thorough background check and certified school transcripts will be required from all applicants who are offered employment. Effective February 24, 1997, all selected applicants are required to undergo a drug and alcohol test prior to employment.Effective January 7, 2008, all persons in safety-sensitive functions/positions, as per City of Laredo Drug and Alcohol Policy definition, shall be subject to random drug and alcohol testing. A person with a disability who needs a reasonable accommodation related to a selection process is requested to contact the Human Resources Department at (956) ###-#### two days prior to the scheduled interview and/or test if applicable. City of Laredo is an Equal Opportunity/Affirmative Action/Pro Disabled and Veteran Employer. We welcome differences in the form of gender, race, ethnicity, disability, geography, socioeconomic status, age, politics, religion, philosophy, sexual orientation, or gender identity. All applicants who share this goal are encouraged to apply. Must be able to function in a principle-based organization that has a culture built on character and core values. The City of Laredo provides a benefit compensation package that includes the following for all Full-time regular employees:
- 10 days of paid vacation per year
- 6 1/2 days sick leave per year
- Pension plan
- 16 paid Holidays
- Paid health*
- Dental plan*
- Life insurance*
*30 day waiting periodFor a full description of our benefits, please visit our website at: under Employee Benefits 01 Are you a current regular full-time or part-time City of Laredo employee?
- I am a full-time City of Laredo employee
- I am a part-time City of Laredo
- I am not a full-time or part-time City of Laredo employee
02 What is your highest level of education? 03 If you hold an Associate's, Bachelor's, Master's PhD, Juris Doctor, or Post Graduate Degree, please provide your major/minor: 04 Do you have at least five (5) years of experience in high level administrative support?
05 From the experience you provided on your application, list the name of the agencies you performed high level administrative support with:
Note: Do not answer this question with See Resume or See Application . Doing so will automatically disqualify your application from the process.) 06 I understand that failure to complete
ALL sections of my application, including the Driver License (if appicable), Education , Work Experience , Certifications and Licenses (if applicable), Agency-Wide Questions , and Job Specific Supplemental Questions will result in my application
not being processed.
- I have read and understood the above information.
- I have read and do not understand the above information. I will contact the Human Resources Department for further explanation.
Required Question