POSITION SUMMARYCandidate must currently reside in the Lewisville/Dallas area and be bilingual in Spanish/English.This position is accountable for providing support to the Human Resources Department of Orion. This position will be responsible for recruitment & staffing, employee benefits administration, HRIS/HCM systems, employee orientations and training, diversity & EEO initiatives and employee relations. Typically, the incumbent will interface with all employees at assigned location/s. The incumbent must support the guiding beliefs and core values ofOrion, which are centered on Safety, Quality, Delivery, and Teamwork most importantly, with each built upon the all-important foundation of Integrity.SPECIFIC RESPONSIBILITIES
- Provides feedback and acts as a liaison for the Human Resources department on employee and business issues that have an impact on the organization.
- Partners with members of HR, management team and field employees on all HR backend operational employee services issues.
- Contributes to the periodic required updating and distribution of the Employee Handbook, Company's Policies and Procedures and other Company publications distributed to employees.
- Provides support and ensures consistency in the interpretation and implementation of Human Resource policies, practices, and procedures.
- Assists with employee service, quarries, and supports all employee HR operational needs.
- Provides first level functional support to employees needing assistance with Employee Self Service (ESS) and Manager Self Service (MSS) for HR data related transactions.
- Provides excellence in customer service while fielding and responding to all internal HR related inquiries.
- Cross-trains within group to ensure coverage.
- Participates in HR-driven engagement initiatives.
- Provides support for the staffing process ensuring that qualified candidates are identified on a timely basis for both hourly and salaried position openings.
- Participates in college recruiting activities and career fairs at local universities to attract and hire qualified candidates.
- Tracks and utilizes the most efficient and cost-effective recruitment tools to identify qualified candidates in the workforce, i.e., LinkedIn, Facebook, and other social media.
- Processes new hire paperwork, including performing E-Verify and other background checks, MVRs, as required.
- Maintains employee personnel folders and ensures that all required new hire paperwork and documentation has been completed and properly filed.
- Distributes employee benefit plan information to new employees on a timely basis to inform them of eligibility to participate in the group healthcare plan, 401(k) Retirement Plan, supplemental life insurance and LTD, and pre-tax flexible spending account programs.
- Assists employees in answering group healthcare and 401(k) Retirement Plan questions and provides them with brochures and other information to help them with their benefit elections.
- Ensures that all employee separation information is processed timely.
- Assists the Director of Human Resources in communicating benefit program announcements and changes to all employees.
- Monitors and tracks FMLA, other leaves of absences, and coordinates needed actions between the employee and the Company.
- Provides documentation support for unemployment claims.
- Inputs all required information on new employees into the HRIS/HCM system and updates employees' records as changes occur.
- Creates custom reports as requested by local/corporate management such as employee lists, address lists, compensation reports, benefit plan participants, etc.
- Provides supplemental support to the HR leadership and/or senior management on human resource projects.
- Develops and updates Orion organizational charts, headcount reports, position descriptions and compensation surveys.
- Performs quarterly audits to ensure accuracy in the HRIS/HCM system.
- Performs new hire orientations with all new employees which includes a review of the Company, all employee benefits including enrollment, policies, and procedures.
- Conducts employee training in the areas of workplace diversity, EEO, harassment prevention, supervisory skills training, performance management, etc.
- Conducts the necessary management and employee training for government and private sector compliance as provided per job contracts.
- Updates the Affirmative Action Plan for Orion Marine Group on an annual basis and devises strategies to ensure proper utilization of protected classes in the work force.
- Coordinates employee social and wellness activities and functions such as cycling events, sporting events, holiday luncheons, company picnic and similar activities.
- Serves as Company representative for community involvement activities.
- Creates and administers correspondences to US Coast Guard for licensing regulations on all eligible employees to maintain licensing eligibility.
EMPLOYEE SAFETY AND COMPLIANCE
- Responsible and accountable for incumbent's own personal safety.
- Responsible and accountable for the safety of all co-workers and any others incumbent comes in contact with.
- Authorized and obligated to stop work on any task or series of tasks whenever an unsafe condition or situation is anticipated or is observed.
- Complies with all applicable laws, regulations and Company policies and procedures, and is subject to appropriate disciplinary action (including dismissal) for failure to do so.
- Reports any and all violations of applicable laws, regulations or Company policies and procedures promptly, and is subject to appropriate disciplinary action (including dismissal) for failure to do so.
- Performs other related administrative and technical duties as may be assigned or requested by immediate supervision (such as certification training, safety training, procedure review, etc.).
- All employees, current and former, must maintain confidentiality by not disclosing to others any confidential, proprietary or trade secret information belonging to the Company.
POSITION COMPENTENCIES
- Business Acumen (Business Awareness, Knowledge): Showcases knowledgeable and understanding of business operations and functions, and the ability to align goals to support the business.
- Change Management (Change Readiness, Conflict Management): Demonstrates support for innovation to improve effectiveness; Initiate, sponsor, and implement organizational change.
- Collaboration (Relationships, Team Interface): Establishes constructive relationship with clients and other work units to meet mutual goals and objectives of the company.
- Communication (Verbal, Written): Utilizes verbal and written communication skills to express oneself clearly in conversations and interactions with others.
- Managing Work (Initiative, Productivity, Results Orientation): Shows ability to plan, schedule, direct work of self and others, and provide follow up to ensure quality standards.
- Problem Solving (Analytical, Creative): Makes sound, well-informed and objective decisions.
- Safety Orientation (Safe Work Philosophy): Demonstrates responsibility and accountability for their own personal safety and the safety of co-workers and others; applies safe work practices in the performance of assigned tasks.
JOB SPECIFIC COMPENTENCIES
- Work Standard: Sets high standards and well-defined goals; displays high level of effort and commitment towards completing assignments with minimal supervision.
POSITION REQUIREMENTSA B.S. Degree in Human Resource management or related field with minimum 7 years Human Resources experience is required or equivalent work experience. Broad HR generalist background in Staffing & Recruitment, Benefit Administration, HR Information Systems, Policy Administration, Organizational Effectiveness, Internal Client Partnering, Diversity, Business Process Improvement, and HR Problem Solving is required. Prior experience with Ultimate Software is highly desired. PHR/SPHR certification preferred. The incumbent must also be 1) an effective communicator (both verbal & written), 2) proficient in Microsoft Office Suite, 3) able to interface well with employees at all levels of the organization, and 4) able to travel on company business as required. Discretion and trustworthiness, and the ability to keep all Company information and materials strictly confidential (both internally and externally) are essential elements of this position.Must be well organized, diligent, and be a self-starter with the ability to work with minimal supervision and to independently identify work to be done. Must be flexible and have the ability to adjust to sudden changes in work priorities. The incumbent must also have the ability to prioritize work generally and in order to accommodate those changes. Attention to detail and extreme care in performing tasks accurately and carefully are also essential.The Company expects and requires incumbent and each of its other employees to observe and fulfill the above and all other safety responsibilities and actively work toward maintaining a safe workplace. Failure to do so can result in disciplinary action, up to and including termination of employment. PHYSICAL/MENTAL REQUIREMENTSThe incumbent must be able to perform the essential functions of the job with or without reasonable workplace accommodation. The individual must also be able to wear and properly utilize appropriate personal protective equipment if required to work or visit the jobsite. This may include hard hat, safety glasses, respirators, ear plugs, steel-toed shoes, personal flotation devices, or other equipment as required by the work performed and location the work is being done. The incumbent must possess the ability to remain calm during emergencies and respond appropriately as dictated by the circumstance of the incident and as directed by the Safety Representative or other management personnel. Must be capable of evacuating the work area in a timely manner should an emergency situation arise.