EOE Statement As an Equal Opportunity / Affirmative Action Employer, HANYS actively seeks candidates who are female, minority, disabled and/or veterans and will not discriminate in its employment practices due to an applicant's race; color; creed; religion; sex (including pregnancy, childbirth or related medical conditions); sexual orientation; gender identity or expression; transgender status; age; national origin; marital status; citizenship; disability; criminal record; genetic information; predisposition or carrier status; status with respect to receiving public assistance; domestic violence victim status; status as a protected veteran; or any other characteristics protected under applicable law.HANYS will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Position Staff Accountant - Accounts Receivable Division Healthcare Association of New York State Description The Healthcare Association of New York State (HANYS) is seeking a Staff Accountant - Accounts Receivable within its Corporate Finance team. Reporting to the Sr. Director, Corporate Finance, the position holder will manage the accounts receivable collections process, interpret customer contracts and proposals to compile billing and revenue sharing information, coordinate, perform, and oversee the billing process for assigned products and services. The position holder will also ensure timely and accurate revenue recognition, prepare necessary journal entries, and maintain related general ledger accounts. Prepare and maintain reports, analyses, reconciliations, and schedules for month-end closing, annual audits, and budget preparation. Assist with various department and corporate projects.This position will be based in our office in Rensselaer, NY with a hybrid work environment considered. The salary range is between $60,500 and $63,000 annually. Payrate offered will be based on the successful candidate's relevant experience, knowledge, skills, and abilities and in consideration of internal equity. Recent Graduates are welcome to apply.Key responsibilities include but are not limited to:Accounts Receivable Collections Process:
- Track and monitor cash receipts and delinquent receivables.
- Establish and maintain a schedule for outreach to delinquent accounts including issuing periodic statements and e-mail communications, and follow-up phone calls.
- Work with product managers, accounting staff, legal staff, and the customer to resolve payment issues.
- Provide periodic reports and other information to product managers and regularly meet with product managers to assist in managing outstanding balances.
- Work with the CFO and product managers to establish and monitor payment plans.
- Coordinate filing, handling, and processing of bankruptcy claims.
- Prepare and maintain various reports related to collections and delinquent accounts.
- Perform various analyses as needed.
- Reconcile related general ledger accounts.
Billing, and Contract Oversight:
- Compile and coordinate billing information for assigned areas.
- Guide and review billing-related tasks performed by the Staff Accountant.
- Periodically review open contracts for issues affecting billing and revenue recognition.
- Coordinate with Product Managers, HANYS legal department, and software product vendors on issues regarding invoicing and vendor payment, financial terms in customer contracts, revenue sharing payments, and other financial or contractual matters.
- Maintain appropriate information to ensure accurate and complete customer and contract files.
- Maintain required sales tax registration and exemption certificates for customers and ensure complete and timely invoice and collection of sales tax.
- Ensure the accuracy of the accounts receivable system by performing month-end reconciliations to the general ledger.
- Monitor & record early payment discounts taken, identify and reconcile discounts, and prepare discount check requests.
Revenue reporting and analysis:
- Track, record and monitor revenue in Excel.
- Calculate and prepare appropriate journal entries for month-end closing. Develop and maintain spreadsheets and schedules for revenue recognition and analysis.
- Analyze month-end revenue variances for assigned revenue categories and accounts.
- Prepare, maintain, and distribute various schedules and reports related to revenues, sales, and the status of billings, collections, and vendor payments.
- Act as liaison with Product Managers to ensure contracts and support systems are updated timely and appropriately.
- Work with Product Managers to develop annual budgets for assigned areas.
- Prepare year-end schedules and analyses, and work with external auditors as needed for the annual audit.
- Manage annual membership dues billings for the American Hospital Association (AHA), ensuring timely and accurate billing, track and report on collections, prepare monthly wire remittance to the AHA, and prepare related journal entries and balance sheet reconciliations.
Other responsibilities:
- Prepare journal entries and general ledger reconciliations as needed.
- Undertake special projects for the CFO and Senior Director.
- Support the maintenance of the accounting system including testing and implementation of new features and upgrades.
- Perform other related duties and projects as needed.
Qualifications:
- Bachelor's degree in accounting with 1-2 years of related experience. An associate's degree in accounting with commensurate experience may be considered. An equivalent combination of education and experience sufficient to satisfactorily perform the duties of the job may be substituted.
- Proficient in the use of Microsoft Excel
- Experience with accounting systems is preferred
- A customer service orientation with strong interpersonal and communication skills.
- Self-motivated and able to work in a professional team-oriented environment.
- Must be very organized and accurate with a strong attention to detail.
Position RequirementsAbout the Organization HANYS is the only statewide hospital and continuing care association in New York. We are located near Albany and represent 500 not-for-profit and public hospitals, nursing homes, and other healthcare organizations. Our members are not only the largest providers of inpatient and outpatient care, and essential providers of primary care, they are among the largest employers in many communities.We harness the power of a unified statewide membership and collaborate with regional, state, and national associations. HANYS advocates before Congress, the Governor's office, the State Legislature, and state and federal agencies. We also provide education, data analytics, quality improvement initiatives, and operational assistance to help our members navigate the complexities of healthcare reform, and achieve the 'Triple Aim' of better care, better health, and lower costs. This position is currently accepting applications.