Staff Admin I, Department - ESM
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**** Home***** NavBar***** Help* Sign OutJob DescriptionMore Actions***Previous JobJob TitleStaff Admin I, Department - ESMNext JobApply for JobWhen you are ready to apply, registering only takes a minute. Your online account allows you to upload your resume or CV, apply for jobs and access our online career tools.For general questions about the online application process, please call Ask-URHR at (585) ###-#### or email ...@rochester.edu (Monday - Friday, 8:00 am to 5:00 pm).EOE Minorities / Females / Protected Veterans / DisabledRequests for accommodations should be directed to (585) ###-####.EEO NoticesFAQs for ApplicantsJob ID255686LocationEastman School MusicFull/Part TimeFull-TimeRegular/TemporaryRegularAdd to My Favorite JobsEmail this JobOpeningFull Time 40 hours Range URG 108 ESM HR & Admin OperationsSchedule8 AM-4:30 PMResponsibilitiesGENERAL PURPOSE:Under the guidance of department director, and with considerable latitude & independent judgment, this position interprets and applies University of Rochester and ESM Human Resources policies and procedures to initiate employment actions, process payroll, assists with recruitment and hiring, schedules & participates in HR-related training and meetings. Prepares and ensures appropriate approvals, enters/submits employment actions & pay, coordinates new hire information for ESM staff, faculty, graduate student positions. Provides confidential, professional and personalized conversations/interactions with staff, faculty & students. Coordinates and schedules HR-related meetings and events. Possesses strong organizational skills with a high-level of independence and the ability to handle highly confidential information with discretion in a professional manner.RESPONSIBILITIES:Project-based payroll coordination & transactions for Summer@Eastman; ECMS Summer Session; IML; Annual Graduate Stipends and other departments as needed:* Coordinates and enters data for project-based payroll actions; ensures the receipt of proper documentation for all payroll actions; and advises on proper payment method of requested payment inquiries.* Processes Extra compensation payments.* Reviews difficult and unique payroll and hiring-related problems for faculty, staff and graduate students using high level of judgement and problem-solving skills.* Ensures proper approval documentation has been received for all pay-related transactions.Project-based Hiring for ECMS Summer, Summer@Eastman and Graduate Studies, IML offices, and other departments as needed* Ensures instructors and graduate students are hired and paid accurately, timely in accordance with University policies;* Ensures that proper documentation accompanies all hiring & employment action requests.* Ensures proof of background check, and completion of Minors training requirements are documented for each new hire or volunteer where required.* Initiates Personnel Action Forms for instructors, staff and graduate students at the request of department coordinators with department manager and/or FAO approver documentation.* Responsible for ensuring confidentiality of all ESM faculty, staff and graduate student personnel information and records.Recruiting* Assists with staff recruiting by scheduling interviews, coordinating interview participants, scheduling and setting up conference room and greeting candidates.* Manages the set up for new instructors, reappointments and graduate students of ECMS, Summer@Eastman, IML & graduate studies.* Maintains tracker files & documentation for all ECMS, Summer@Eastman, IML actions (hires, reappointments, payments, etc.)Prizes & Awards* In coordination with ESM Finance, coordinates and tracks Endowed and Gift Prize and Award/ Process/Commencement Prizes and Awards:* Works with academic departments to track progress of awards, advise on missing information & to ensure checks are delivered/processed on-time.Administrative support* Conducts a weekly check-in meeting with managers &/or department coordinators for status update on hiring and payment-related activities to ensure status is provided and on-track.* Assists with, and may coordinate training for HR or finance related activities, including system support, such as myURHR, P2P, UKG and other related Workday activities.* Will be asked to occasionally support other administrative needs and to fill in at the Welcome Center or other high-level administrative posts during vacancies, leaves and vacations.* Maintains employee personnel files and keeps up-to-date on filing* Assists with updating existing Job descriptions as needed/requested* Completes monthly audit of reports to manager status in HR system to ensure department, manager & employee alignment* Completes ad hoc account reconciliations as neededTimekeeping/Approvals* Works with managers and timekeepers to ensure staff time reported is accurately coded and hourly-paid time is recorded in accordance with federal and NYS law and university timekeeping rulesOther duties as assignedQUALIFICATIONS:* Bachelors Degree in Human Resources, Organizational Management, or other business-related degree or combination of education and experience required.* Minimum of one-year applicable experience required* Two years HR administrative experience preferredRequired:* Working knowledge of NYS and Federal wage and hour rules, FLSA, and employment law fundamentals* Strong experience with Microsoft Word, Excel, PowerPoint.* Strong organizational skills with attention to detail.* Must be able to work independently and with minimal supervision* Ability to prioritize and multi-task work in a fast-paced environment.* Exceptional customer service skills.* Must be able to maintain confidentiality of highly sensitive employment and personnel information.The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the Universitys mission to Learn, Discover, Heal, Create and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.How To ApplyAll applicants must apply online.EOE Minorities/Females/Protected Veterans/DisabledPay RangePay Range: $24.91 - $34.87 HourlyThe referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.