Requisition No: 842113 Agency: Department of HealthWorking Title: STAFF ASSISTANT - 64081028 Pay Plan: Career ServicePosition Number: 64081028 Salary: $32,760.00 - $36,036.00 Posting Closing Date: 12/18/2024
Total Compensation Estimator ToolOPEN COMPETITIVE
Your Specific Responsibilities:The employee in this position performs administrative work for the Bureau of Child Care Food Programs, Field Operations Section, South Region. The work requires a high degree of initiative, independence, judgment, accuracy and understanding of administration. The incumbent in this position will be required to complete a certification twice a year stating that all time worked has been on the Child Care Food Program. The incumbent complies with and monitors compliance (when applicable) of the mandatory requirements in Section 215.422, FS and Chapter 69 I - 40, FAC. Establish and maintain a record keeping system for all regional monitoring reviews and related documents. Works with regional staff to ensure that all needed regional monitoring reviews and documentation is received and on file. Forwards all needed and/or requested monitoring records and copies of records to the Field Operations Administrator. Assists the South Region Supervisor with the receipt and tracking of all DOH and Sponsor issued Serious Deficiencies documentation. Establish and maintain a record keeping system for all serious deficiencies documentation. Works with regional supervisors and staff to ensure that all needed serious deficiencies documentation is received and on file. Forwards all needed and/or requested records and copies of records to the Field Operation Compliance Specialist. Prepares arrival letters and team review packets for D/U sponsor reviews. Assists Regional Supervisor in preparing D/U Review packets and the draft review report to send to Field Operations Compliance Specialist. Provides general administrative support to the South Region Supervisor and staff. This includes, but is not limited to: answering the telephone, receptionist for field office, typing, filing, processing travel authorizations and reimbursement vouchers for Regional staff, ensuring that all Regional staff maintain a travel calendar, assists with time sheets, prepares and completes supply requisitions, maintains current inventory of all forms and supplies for the use of all Regional staff. Data entry of specified reviews into MIPS and scanning into eBridge. Provides back-up support to Field Operations Administrative Assistant I, as needed. Performs other duties as assigned or required.
Required Knowledge, Skills, and Abilities:Knowledge of administrative principles and practices. Knowledge of office procedures and practices. Knowledge of the methods of data collection. Knowledge of principles and techniques of effective communication. Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing or report writing. Ability to prepare correspondence and administrative reports. Ability to prepare correspondence and administrative reports. Ability to understand and apply applicable rule, regulations, policies and procedures. Ability to utilize problem-solving techniques. Ability to work independently. Ability to plan, organize and coordinate work assignments, Ability to communicate effectively. Ability to establish and maintain effective working relationships with others. Ability to operate a personal computer and standard software packages.
Qualifications:Purchasing Card -Assigned Purchasing Card responsibilities. Purchasing -This position is responsible for the preparation of purchasing and the approval of purchasing. Emergency Duty: Incumbent is required to work during or beyond normal work hours or days in the event of an emergency. Emergency operations functions required of the incumbent include, but are not limited to, Special Needs Shelters, Red Cross Shelters, or other emergency functions. The incumbent in this position is considered to have regulatory responsibilities in that s/he shall determine a regulated entity's compliance with federal, state or local statutes or regulation; or determine or recommend whether the agency should issue, revoke, cancel or suspend an entity's participation in a government program; or approve or recommend administrative transactions between the agency and a regulated entity. Therefore, the incumbent is subject to the requirements of Chapter 112, F.S., Chapter 60L-36, F.A.C. and DOH Policy 30-2-07 with which s/he is required to be thoroughly familiar. Incumbent may have access to records containing social security numbers in the performance of job duties.
Florida Department of Health Mission, Vision, and Values: Mission:To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.Vision:To be the Healthiest State in the Nation.Values:
I nnovation: We search for creative solutions and manage resources wisely.
C ollaboration: We use teamwork to achieve common goals & solve problems.
A ccountability: We perform with integrity & respect.
R esponsiveness: We achieve our mission by serving our customers & engaging our partners.
E xcellence: We promote quality outcomes through learning & continuous performance improvement.
Where You Will Work:Miami, Florida
The Benefits of Working for the State of Florida:Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including:
- Annual and Sick Leave benefits;
- Nine paid holidays and one Personal Holiday each year;
- State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
- Retirement plan options, including employer contributions
(For more information, please click www.myfrs.com);
- Flexible Spending Accounts;
- Tuition waivers;
- And more!
For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.
Please be advised:Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process. This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility. Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-###-####). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement. Location: