STAFF ASSISTANT - 64082756
: Job Details :

Requisition No: 842448 Agency: Department of HealthWorking Title: STAFF ASSISTANT - 64082756 Pay Plan: Career ServicePosition Number: 64082756 Salary: $33,000.00-$37,000.00 Posting Closing Date: 12/17/2024 Total Compensation Estimator ToolJob posting category - Open CompetitiveYour Specific Responsibilities:The incumbent performs a variety of clerical duties related to Epidemiology, Disease Control and Immunization Services (EDC-IS) and Refugee Health Assessment Program (RHAP) under the direct supervision of Operations Management Consultant I and Assistant Community Health Nursing Director. Clerical duties will vary and be assigned according to support of services needs at any given time. Incumbent will follow HIPAA regulations set by DOH to ensure confidentiality and privacy of the client health information. Incumbent will follow HIPAA regulations set by FDOH to ensure confidentiality and privacy of the client health information. Incumbent will establish good rapport with staff and clients, provide positive customer service, be flexible, approachable and accept change readily and is a cross trained among all the clinics in the EDC-IS. Incumbent is expected to adhere to established Health Department policies and procedures. Monitors and maintains state mandated (VFC), non-state mandated (adult) and other federally funded (special projects) vaccine stock for the EDC-IS and RHAP clinics 24 hours a day, 7 days a week. Submits reports, maintains inventory control, prepares and tracks vaccine and supply orders to ensure timely and accurate documentation. Utilizes the Florida Health Online Tracking System (FLSHOTS) and the Health Management System (HMS) to accurately perform inventory control activities on all vaccine stock transferred and used by FDOH-MD clinics. Incumbent will utilize the FLSHOTS and the HMS as well as all databases for which legal access is provided by the Florida Department of Health in Miami-Dade County to accurately assess, verify and input immunization data collected from each client's immunization history and vaccinations per visit. Submits all necessary reports, statistics and outcomes for the VFC report. Monitors, orders and stocks vaccines for the Civil Surgeon program. Protects their vaccine inventory by auditing vaccines daily and maintains cold chain while vaccines are transported to and from the Civil Surgeon clinic. Coordinates ordering of vaccines and clinical supply for the clinic. Ensures log tags are functioning properly to CDC/VFC standards. Incumbent meets with supervisor monthly to strategically plan to purchase of vaccines. Researches and prepares purchase requisitions for adult and VFC vaccine supplies necessary for the smooth operations of the EDC-IS and RHAP programs. Ensures the quality of items delivered. Maintains inventory of supplies used by program staff and ensures timely ordering to restock necessary supplies. Responsible for receiving, verifying and logging in vaccines in FLSHOTS for EDS-IS and RHAP. Responsible for packing and arranging of vaccine for transport to clinic locations by incumbent or by courier. Maintain files for vaccine supply request and vaccine supply issues. Notifies all concerned on any discrepancies in shipment. Notifies all concerned on any discrepancies in vaccine administration. Informs the supervisor and local purchasing agent on all shipments received and maintains a filing system of shipments for audit trail purposes. Operates a government motor vehicle to transport equipment, office and medical supplies within Florida Department of Health in Miami-Dade, outlying satellite, clinics and warehouses.Participates in workgroups, attends meetings, conference all and training as requested. Complies with program's protocols for calling in sick, tardiness and/or leave request. Respond to FDOH emergency alerts and Continuity of Operations Plan (COOP) call down list, etc. Ensures that email communications are maintaining daily. Performs all other duties as assigned.

• Required Knowledge, Skills, and Abilities:
• Knowledge, skills and abilities, including utilization of equipment, required for the position:
• Knowledge of office procedures and practices and the ability to understand and apply applicable rules, regulations, policies and procedures.
• Ability to maintain strict confidentiality.
• Knowledge of methods of data collection.
• Ability to deal with the public and other agency programs in a tactful and courteous manner.
• Ability to work independently.
• Ability to communicate effectively and perform basic arithmetical calculations.
• Ability to establish and maintain effective working relationships with others.
• Ability to assist the Program Director with her daily activities.
• Ability use computer programs i.e. Word, Excel, Outlook, Access, and report generation.
• Excellent customer service skills are required to perform these duties.
• Knowledge of Health Insurance Portability Accountability Act privacy rules.

Qualifications:Minimum - Customer service experience,Preferred-Incumbent in this position is preferred to be bilingual in English/Creole or English/Spanish.Where You Will Work:8175 N.W 12th Street, Miami, Florida. 33126Florida Department of Health Mission, Vision, and Values: Mission:To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.Vision:To be the Healthiest State in the Nation.Values:I nnovation: We search for creative solutions and manage resources wisely.C ollaboration: We use teamwork to achieve common goals & solve problems.A ccountability: We perform with integrity & respect.R esponsiveness: We achieve our mission by serving our customers & engaging our partners.E xcellence: We promote quality outcomes through learning & continuous performance improvement.The Benefits of Working for the State of Florida:Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.Please be advised:Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process. This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility. Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-###-####). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-###-####). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement. Location: