Staff Assistant
: Job Details :

Staff AssistantCLASSIFICATION TITLE: Staff AssistantSUPERVISION:Must be able to work independently and in a team. This position reports directly to the County Extension Director and does not oversee any additional staff. WORK SCHEDULE:Must be available for assigned hours Monday through Friday, 8:00 AM to 5:00 PM, with 1 hour lunch from 12:00-1:00pm. However, this position will require irregular work hours after 5:00 PM and occasionally before 8:00 AM, as requested by the immediate supervisor during weekday and weekend programming. Position will work no more than 80 hours biweekly. Position is open until filled. EXPECTED SALARY: $16 hourly with a 90 day review potential for increase in hourly wage. MINIMUM REQUIREMENTS: Applicants must be at least 18 years of age and have graduated high school. Must possess and maintain a valid Florida driver's license and any other endorsements necessary to legally operate vehicles used while assigned to this position for the purposes of travel to county, district and state events and other duties assigned.Must be able to pass a level 2 background check and drug test.Must be able to pass 15 passenger van driving test. Clerical and bookkeeping experienceAbility to work independently, and complete tasks as assignedWork cooperatively on a team Demonstrate organizational skillsProficient with computers and programs such as Word, Excel, and other Microsoft office applications.Ability to interact with the public in a positive and effective manner to establish and maintain effective working relationships.Ability to work effectively both orally and in written communicationsAble to sit and stand for long periods of time and lift 50lbAble and willing to work outside of regular business hours as needed. Able to keep confidential records and information private PREFERRED QUALIFICATIONS: Experience working with diverse youth and adult audiences Skill in the use various computer programs such as quickbooks, canva, website management software, etc.Knowledge of public records management proceduresSkills in problem solving, critical thinking and conflict resolutionCustomer service experienceAbility to prioritize tasks and manage multiple responsibilities Agricultural background Knowledge of BOCC and/or UF proceduresJOB DESCRIPTION: This position provides general administrative and/or clerical support including tracking of assets, finance and inventory, reception, preparing for meetings, and preparing correspondence for the Agricultural Extension Office. Successful candidates must be able to work independently with direction from supervisor and pass a level 2 background check and drug screening. They must also be able to support Extension programmatic responsibilities related to (a) positive youth development within 4-H (b) agriculture and natural resources programs and (c) planning related to overall organizational systems within the office and at community events. Essential functions of the job and the percentage of time spent on each function: 55%- Greets, announces and routes visitors. Receives, documents and routes telephone calls and contacts according to specified procedures. Compiles and maintains directories, contact lists, etc. Operates office equipment such as computers, copy machine, postage machine, fax machine, scanner, etc. Able to assist in loading equipment and program materials as needed up to 50lb. Assist in preparation of correspondence, email, performing other administrative and secretarial duties as needed for faculty and program staff at the Gilchrist County Extension Office. Educates citizens, other agencies, etc. about the Extension office services then directs them to the appropriate resources or agent. Maintain office calendar, documents scheduling for Extension use and facilities, provides support as needed to prepare for meetings, set up meeting spaces, track registrations, set up technology as needed, and perform other duties as assigned. Provides assistance to faculty and program staff on day to day activities such as typing documents, proofing bulletins, creating communications content, compiling data, running reports, and other written needs. Updates and maintains website, blog, media and databases as needed. Coordinates facility and vehicle maintenance by requesting work orders or scheduling services as needed. Assists with inputting travel requests. Keeps office organized and ready to receive public at all times including light cleaning, storage and inventories. Prepares incoming and outgoing mail packages. 20%- Receives and handles funds for programs, executes necessary documents for backup information, reconciles receipts and files accounting records. Submits timely reports and communications to the University and BOCC as requested by the Extension Director. Oversees inventory on hand and tracks use for future ordering. Tracks budget expenditures, purchase requests and files documentation in a timely manner as per county policies. Writes receipts, deposits, and invoices as needed. Oversees 4-H club accounting procedures, requests, and documentation as needed. 20%- Assists volunteers and youth with technical writing, providing resources, administration support 4-H online, screenings, and club support. Assists with youth programming and chaperoning.5% Performs other duties as assigned by the County Extension Director. Thank you for your interest in employment with Gilchrist County. Some job postings may be posted for other County Constitutional Offices. Each job posting will list the contact person for that position. All applications must be complete with all required documents included or attached. If a question does not apply to you, please indicate with an N/A. Applications are only accepted for open positions. We do not accept resumes in lieu of applications.Applicants will receive an email once their application has been submitted. Positions are open until filled. Some posted positions may be placed on hold once an adequate number of applications have been accepted. Submitted applications may be used to fill multiple positions. Please do not contact the department directly, to check the status of your application. Failure to comply could result in your application being rejected. We appreciate your cooperation in this matter.Gilchrist County is an Equal Opportunities Employer and a Drug Free Workplace. Gilchrist County requires pre-employment drug and background screening. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the human resources of the department listed. Notification to the hiring department must be made in advance, to allow sufficient time to provide the accommodation.All applications must include a copy/photo of driver's license. Please include all required licenses and or certificates with your application. Please be aware that any omissions, falsifications, or misrepresentations concerning any part of your application may disqualify you for employment consideration.VETERANS' PREFERENCE. Veterans are encouraged to apply. Veterans' Preference ensures that veterans and eligible persons are considered at each step of the selection process. However, preference does not guarantee that a veteran or other eligible person will be the candidate selected to fill the position. Section 295.07, Florida Statutes (F.S.) specifies who is eligible for Veterans' Preference. State of Florida residency is not required for Veterans' Preference. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes all required documents as per Rule 55A-7, Florida Administrative Code.This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.Gilchrist County Full-Time BenefitsEmployee only Florida Blue Plan 03559Vacation and Sick Leave12 Holidays (8 hours)$25,000 Life InsuranceIf you have any other questions, please contact Tammy Moore, HR Director for Gilchrist County BOCC (352) ###-#### or ...@gilchrist.fl.us