Staffing Coordinator
: Job Details :

Staffing CoordinatorPrint (ApplyStaffing CoordinatorSalary$57,708.00 - $81,216.00 AnnuallyLocationDenver, COJob TypeFull TimeJob NumberKAA 8907 PA II 10.24DepartmentDepartment of Labor and EmploymentDivisionDivision of Family and Medical Leave InsuranceOpening Date10/14/2024Closing Date10/22/2024 5:00 PM MountainFLSADetermined by PositionType of AnnouncementThis position is open only to Colorado state residents.Primary Physical Work Address633 17th St, Denver, CO 80293, USADepartment Contact Information633 17th St, Denver, CO 80293, USAHow To ApplyPlease submit an online application for this position at Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.DescriptionBenefitsQuestionsDepartment InformationTHIS POSITION IS OPEN TO CURRENT RESIDENTS OF COLORADO ONLYTHIS ANNOUNCEMENT WILL REMAIN OPEN UNTIL TUESDAY , OCTOBER 22, 2024 AT 5PM.This position will have remote and hybrid workplace options available but will still be required to report to the listed address at the discretion of the supervisor and based on business need.The Department of Labor and Employment keeps Colorado strong and competitive. We connect workers with great jobs and assist those who have been injured on the job. We help people who are unemployed through no fault of their own by providing temporary wage replacement and we ensure fair labor practices. We provide an up-to-date and accurate picture of the economy that helps in decision making. And we protect the workplace – and Colorado communities – with a variety of consumer protection and safety programs. This is a values-driven organization, committed to accountability, agility, collaboration, and respect.We believe in outstanding customer service, an inclusive culture, continued process improvement and in our role as a trusted and strategic partner. Recognizing that knowledgeable employees drive our success, we are seeking dedicated individuals who exhibit our shared values and our passion for quality and excellence in all we do.In addition to rewarding and meaningful work, we offer excellent benefits ( :Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan ( plus 401(k) and 457 plansMedical and dental health plans (Employer supplemented Health Savings Account (Paid life insuranceShort- and long-term disability coverage11 paid holidays per year plus vacation and sick leaveBenefitHub ( state employee discount programMotivateMe employee wellness programExcellent work-life programs, such as flexible schedules, training and moreAccess to participate in employer-supported employee affinity spacesRTD Eco-Pass Commuter ProgramSome positions may qualify for the Public Service Loan Forgiveness Program. For more information go to Our agency website: Colorado Department of Labor and Employment (CDLE has implemented a pilot program on March 1st, 2022 which will award Disability Hiring Preference Points similar to the Veterans' Preference Points program. During your application process you will be asked if you would like to be considered for either of these programs for additional points in the hiring process. To learn more about Disability Hiring Preference and what will be required to participate, please visit our website: PLEASE NOTE: With the beginning of this program, CDLE will no longer accept attachments of any kind with applications. Please be as thorough as possible in documenting your education and work history in the application system. Attachments will not be accepted or considered during any phase of the hiring process including minimum qualification screening, comparative analysis, or interviews.Description of JobThe salary for this position is:$27.74 - $39.05 Hourly$2,219.54 - $3,123.69 Biweekly$4,809.00 - $6,768.00 Monthly$57,708.00 - $81,216.00 AnnuallyThe purpose of the unit is to manage and coordinate staffing activities within FAMLI, including recruitment, hiring, onboarding, and compliance. The unit works alongside HR, Payroll, hiring managers, and employees to ensure that the right employees are onboarded timely, ensuring rules, regulations, and organizational policies are followed.The purpose of staffing coordinators is to manage and coordinate staffing activities within FAMLI, including recruitment, hiring, onboarding, and compliance. They work closely with HR, hiring managers, and employees to ensure that the right employees are onboarded timely while adhering to rules, regulations, and organizational policies. They may also analyze staffing data, identify trends, and make recommendations to optimize staffing processes. Compliance and policy adherence are key responsibilities for staffing coordinators, as they ensure thatthe organization's staffing practices and policies comply with applicable HR rules and regulations. Their role is essential in supporting the overall success of the organization by maintaining an efficient and effective workforce.This position includes being able to multi-task with several projects, deadlines, and commitments during the same period. It includes regular work contacts and communications with supervisors and managers, as well as local and remote FAMLI employees.SAVE THE DATE:8:30 AM 10/28/2024 - 11:59 PM, 11/03/2024After minimum qualification screening, there will be an online exam covering Microsoft Office Suite, Google Workspace, and other basic support competencies.Minimum Qualifications, Substitutions, Conditions of Employment & Appeal RightsH4R2XXPROGRAM ASSISTANT II (MINIMUM QUALIFICATIONS:Experience Only:Five (5) years of relevant experience in an occupation related to the work assigned to this position such as p rofessional scheduling/appointment system management, staffing support to include clerical and office support, staffing coordination.OREducation and Experience:A combination of related education and/or relevant experience in an occupation related to the work assigned equal to five (5) years such as p rofessional scheduling/appointment system management, staffing support to include clerical and office support, staffing coordination.Preferred Qualifications:Involvement with coordinating hiring efforts to include onboarding, orientation, offer letters, and/or interviewing.Experience working with a variety of stakeholders to prompt and encourage participation in gathering information on an ongoing basis.Experience with documentation of office procedures.Demonstrable proficiency in Google Suite.Required Competencies:Technical Writing: Demonstrates strong technical writing skills, including the ability to clearly and concisely communicate complex information in a way that is easily understood by the intended audience. Can effectively organize information and create structured documents such as procedural manuals, handbooks, guides, and job aides.Collaboration: Actively engages in inclusive teamwork, fostering positive relationships and facilitating open dialogue to achieve collective goals.Adaptability: Being able to quickly adjust to new or changing situations, priorities, and information. This includes being open to different perspectives and approaches, and being willing to modify plans or strategies as needed.Flexibility: Demonstrating a willingness to step outside of ones comfort zone, think creatively, and explore alternative solutions when faced with ambiguous situations. It involves being open-minded and embracing new ideas and possibilities.Resilience: Being able to handle uncertainty, setbacks, and unexpected challenges with a positive and proactive mindset. Resilient individuals can bounce back from failures or obstacles, learn from them, and continue moving forward.Communication: Effectively conveying and receiving information in ambiguous situations is crucial. This includes being able to ask clarifying questions, actively listen to others, and communicate ideas and expectations clearly, even when the circumstances are unclear.Emotional Intelligence: Having a high degree of self-awareness and empathy, which helps in managing emotions and understanding the emotions of others. Emotional intelligence enables individuals to navigate ambiguous situations with patience, empathy, and adaptability.Initiative and Autonomy: Being proactive and self-driven in ambiguous situations, taking ownership of tasks and projects, and seeking out opportunities for learning and growth. Individuals with this competency are comfortable working independently and taking responsibility for their decisions.Attention to detail: Understanding of the necessity and value of accuracy and attention to detail; ability to process information with high levels of accuracy in a fast-paced environment.Written Communication: Effectively communicates ideas through well-structured and engaging written content, adapting style and tone to suit diverse audiences.Verbal Communication: Understanding of the importance of insightful listening, communicating, and the ability to provide information and messages in a way that produces clarity and impact.Relationship Building: Managing relationships on behalf of the Director and team with numerous stakeholders including both internal and external.Problem-Solving: Identifying problems and reviewing related information to develop and evaluate options and implement solutions.Managing Multiple Priorities: Knowledge of effective self-management practices and ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.Initiative: Knowledge of the value of self-motivation and initiative; ability and willingness to seek out work and the drive to accomplish goals.Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions ,conclusions, or approaches to problems.Time Management: Managing one's own time and the time of others.Exceptional organizational skills - Ability to manage multiple priorities and work independently with minimal supervision in a fast-paced environment.Conditions of Employment:Must be a Colorado resident at time of application.You must pass a thorough background check prior to employment which will include the E-Verify process.SAVE THE DATE:8:30 AM 10/28/2024 - 11:59 PM, 11/03/2024After minimum qualification screening, there will be an online exam covering Microsoft Office Suite, Google Workspace, and other basic support competencies.Appeal Rights: (Updated)An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.Review of the completed, signed, and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at ...@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgment of the Department's action.For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules .Supplemental InformationFor questions regarding this recruitment, please contact: ...@state.co.usMinimum Qualification ScreeningA Human Resources Analyst will only review the work experience/job duties sections of the online job application to determine whether you meet the minimum qualifications for the position for which you are applying. Cover letters and resumes WILL NOT be accepted in lieu of the official State of Colorado online application,CDLE does not accept attachments of any kind during the application process.Part-time work experience will be prorated.Applicants must meet the minimum qualifications to continue in the selection process for this position. Work experience and qualifications must be specifically documented on your online application. Do not use see resume or see attached statements on your application. CDLE does not accept attachments of any kind during the application process.Comparative Analysis Process - Written ExamSAVE THE DATE:8:30 AM 10/28/2024 - 11:59 PM, 11/03/2024After minimum qualification screening, there will be an online exam covering Microsoft Office Suite, Google Workspace, and other basic support competencies.Comparative Analysis Process - Structured Application ReviewAfter minimum qualification screening, the comparative analysis process for this position will involve a review and rating of all the information you submit with your application materials. Therefore, it is extremely important to document in the work experience/job duties portion of your online application the extent to which you possess the education, experience, minimum qualifications, and preferred qualifications as outlined in the job announcement. It is also important to thoroughly answer all supplemental questions (if listed) as your answers to these questions will be evaluated during this phase.Supplemental QuestionsAnswer the supplemental questions on the application completely and thoughtfully. Your answers may be rated based on your writing ability (spelling, grammar, and clarity of your writing) as well as the content of your answer.THIS ANNOUNCEMENT MAY BE USED TO FILL MULTIPLE VACANCIESThe State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.The Colorado Department of Labor and Employment is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Sean Montoya, at ...@state.co.us . Auxiliary aids and services are available upon request to individuals with disabilities. For all other inquiries about this recruitment effort, please call 303-###-####.The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefitsPlease note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the Print icon.01I acknowledge the comparative analysis process for this position will consist of a review of the information contained within my application/job duty statements and that any attachments will not be included during the minimum qualification screening or application review. The structured application review/numerical scoring of my application will be based on the content listed in the job duty statements, the preferred qualifications, required competencies, and answers to supplemental questions. My responses to the supplemental questions will be scored based on my ability to follow instructions and provide detailed, clear and concise answers to each question.YesNo02This position will occasionally encounter frustrated stakeholders. Describe your experience in that kind of situation and your strategy for professionally handling it.03Explain how you have used Google Suite, Asana, or Microsoft Office programs for documenting and tracking.04This position requires coordination and collaboration with a variety of stakeholders from employees to managers. Please describe a situation in which you have had to adjust your delivery of information to meet the needs of the audience. For example, you are used to speaking to employees about how to access a system, but a manager wants to learn as well. What specific steps would you take to help the manager?05This position requires coordination and collaboration with a variety of stakeholders from employees to managers. Please describe a situation in which you have had to adjust your delivery of information to meet the needs of the audience. For example, you are used to speaking to employees about how to access a system, but a manager wants to learn as well. What specific steps would you take to help the manager?06Please describe any experience in encouraging employee participation in continuous improvement activities.Required QuestionAgencyState of ColoradoAddressSee the full announcement by clickingthe Printer icon located above the job titleLocation varies by announcement, Colorado, --WebsiteApplyPlease verify your email addressVerify Email