Job DescriptionSpecial Instructions to Applicants: All interested applicants should attach a resume and cover letter in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues. About Rice: Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation's top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities. Rice is also a wonderful place to work. Rice faculty, staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice's culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name - RICE - Responsibility, Integrity, Community and Excellence. Position Summary: The Student Center Accounts Specialist will provide financial and data analysis support for the Student Center team. Primary duties include monitoring and creating reports around the Student Center and club budgets, managing club purchasing card reconciliations, and analyzing and recommending solutions for policies and procedures related to student purchasing card usage, communication and reconciliation. The position would also assist with evaluating and synthesizing Student Center assessment and club data, form review, and report creation. This position will manage the Student Activities and SAPP purchasing cards, process reimbursements and check requests, create monthly budget documents for the director, and support club financial documentation. Ideal Candidate Statement: Ideal candidates will have excellent Excel, budgeting and financial reconciliation skills, strong attention to detail, and work well in a collaborative environment. The ability to manage multiple projects is also important. Workplace Requirements This position is offered as a hybrid role, combining both in-office and remote work to provide flexibility and support collaboration. Per Rice policy 440, work arrangements may be subject to change. Hiring Range: $48,700 to $50,000 annually, contingent upon qualifications and experience. Exempt (salaried) positions under FLSA are not eligible for overtime. Minimum Requirements:
- Bachelor's Degree
- In lieu of the education requirement, additional related experience, above and beyond what is required, on an equivalent year for year basis may be substituted
- 1+ years experience in financial processing, accounting, or reconciliation
- In lieu of the experience requirement, additional related education, above and beyond what is required, on an equivalent year for year basis may be substituted
Skills:
- Advanced proficiency in Microsoft Office suite, especially Excel
- Advanced communication skills, including ability to prepare materials, and clearly and effectively communicate information
- User knowledge and demonstrated experience of financial systems, including expense processing and budget reconciliation
- Understanding and ability to apply basic accounting skills and concepts
- Ability to manage and prioritize multiple deadlines
- Basic project management skills and ability to contribute as part of a team
- Basic proficiency in writing, editing, and proofing, with knowledge of grammar and punctuation
Preferences
- Experience working with financial processing systems: ImagineOne, Oracle, etc.
- Experience with procurement processes
- Experience with assessment and data analysis
- Experience working in a University setting
Essential Functions:
- Performs structured analysis for Student Center and club accounts; conducts data mining; identifies, clarifies, and investigates discrepancies and exceptions; proactively develops solutions and processes
- Maintains, reconciles, reviews, combines, and validates financial data sets and accounts, including those for gifts, clubs and student ticket sales
- Contributes to development of Student Center and related accounts budget, forecasting, and analyses
- Runs and analyzes financial reports; assists in preparation of management information reports
- Performs preliminary analysis, recognizes exceptions and recommends solutions that may require policy changes or the development of new processes
- Ensures work complies with complex internal policies, especially financial policies, and external regulations which may require interpretation
- Serves as a first line resource to client groups, including club student leaders and Student Center staff, on matters in work unit such as financial forms, policies and procedures
- Performs other duties as assigned
Additional Functions
- Supports Student Activities and OwlNest email accounts as needed
- Maintains financial records and invoices as needed
- Supports Student Center staff with administrative functions, including but not limited to data collection, entry and analysis
- Assists with OwlNest data management, including but not limited to club student leaders and alumni
Rice University HR | Benefits: Rice Mission and Values: Mission and Values | Rice University Rice University is an Equal Opportunity Employer committed to diversity at all levels. It considers for employment qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status.