Posting DetailsPosition Information Job Title Student-Centered DEIB Program & Events Coordinator Union LevelDepartment Career Development Office Campus Sacramento Posting Number 201303850P Full or Part Time Full Time Number of Months 12 Work Schedule Work performed during standard business hours.Position End DateOpen Date 10/21/2024 Close DateOpen Until Filled Yes Special Instructions to Applicants For Applicants Seeking Job Opportunities within the UniversityInternal: Internal applicants will be considered within the first five (5) business days of the posting period.External: External applicants will be considered on the sixth (6) business day of the posting period.Position Summary Information Primary Purpose The Student-Centered and DEIB Program and Events Coordinator plays a pivotal role in fostering a vibrant and engaged student community within the law school environment. This position is responsible for managing the programming and events for the law school that are student-centered and/or focused on DEIB initiatives and supporting relevant University events on the Sacramento Campus. This position involves working with various student organizations, coordinating events, and facilitating initiatives aimed at enhancing the academic, professional, and social experiences of McGeorge students, and fostering a sense of inclusion and belonging across our campus.This position reports directly to the Assistant Dean of Student and Career Services and will work closely with the Senior Assistant Dean of Diversity Initiatives, as well as with the Associate Dean of Faculty Diversity Initiatives (via a dotted-line reporting relationship) and other staff and faculty at McGeorge and other University offices as needed.Essential Functions
- Work independently to plan and coordinate extensive programming and events for the law school's Student and Career Services office (for example: Finals Snack Table, MAP Meetings, Orientation, Reorientation, Wellness Week).
- Work with Registered Student Organizations to ensure that they have the support needed for planning and executing events effectively and within university guidelines, whether individually hosted or co-sponsored by another University or McGeorge organization or department.
- Plan events include those that support both the Student Services and Career Services arms of the office, with a focus on increasing and maintaining a sense of inclusion and belonging in law school, equipping students with the skills, resources, and connections to allow them to be successful in the practice of law, and increasing retention and success of our students.
- Work independently in the coordination of events and programming with a focus on Diversity, Equity, Inclusion, and Belonging initiatives and programming including Heritage Month programming and support for faculty speaker series.
- Work independently in the planning and coordination of the Center for Inclusion and Diversity (CID) events including, but not limited to, Unity Graduation Celebration, events that involve student organization co-sponsorship, and events that support McGeorge students.
- Work independently while leading the planning team in the coordination for major student-centered events for McGeorge which may include Orientation, First Week, Re-Orientation, and Graduation. Will include responsibility for maintaining significant individual budgets for each of these major events.
- Work independently to coordinate events and programming with other law school programs, departments, and University of the Pacific schools, where the goals of said events and programming intersect with McGeorge academic programs (for example: BEAT Treats, Diversity Week, Sacramento Campus Survey, and Sacramento Campus Student Mixer).
- Responsible for management of paid student workers and ambassadors who have been hired to support RSO's and student programming. Responsible for management of outside vendors who are retained on an as-needed basis.
- Develop event attendance goals and objectives for programming and events. Compile attendance lists and reports on overall results to internal and external constituencies.
- Gather feedback from students or other applicable constituencies on programming and events. Use said feedback to improve programing and events, and report on overall results to internal and external constituencies.
- Ensure programs and events are executed within allotted budget and deadlines are met, coordinating with university events staff as necessary.
- Employ strong organization skills at big picture level and demonstrates ability to drill down and follow-up on details, ensuring timely completion of tasks and effective management of all phases of a program, event, or project.
- Oversee volunteer and student support for events.
- Support the law school's registered student organizations and student government in the planning and coordinating of student-run events.
- Work with the law school's Marketing Department on the development of content for programming and event promotional materials like emails, social media posts, invitations, event surveys, etc. and ensures materials are consistent with University branding requirements.
- Maintain the social media platforms of the law school's Student and Career Services Office. Support social media platforms of the CID.
- May include responsibilities for oversight of the McGeorge and Sacramento Campus scheduling of events and reservation of space.
- Perform other related duties as assigned.
University of the Pacific recognizes that diversity, equity, and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decision-making that demonstrates awareness of, and responsiveness to, the ways socio-cultural forces related to race, gender, ability, sexuality, socio-economic status, etc. impede or propel students, faculty, and staff.Minimum Qualifications
- Bachelor's Degree.
- Two (2) years' experience in events management, student services, or other related work.
Preferred Qualifications
- Four (4) years of experience in events management or in student services.
- Experience in program and events management for a university, strong preference for experience in program and events management for a law school.
- Experience with graphic design software and digital marketing.
- High comfort level in utilizing digital marketing and communication platforms for email, texting, or social media strategies.
- Outstanding verbal communication skills and excellent writing, editing and proofreading skills.
- Resourcefulness in finding appropriate solutions to problems, presenting alternatives, and implementing solutions.
- Ability to anticipate problems and take necessary action to eliminate or mitigate potential negative effects.
- Ability to be flexible in working independently as well as collaboratively with academic faculty, staff, students, alumni, donors, and volunteers.
- Initiative to organize and follow through with complex tasks and meet deadlines.
- Experience and sensitivity in working with people of diverse backgrounds and cultures.
- Demonstrated experience in advancing social justice, equity, and inclusion in a university setting.
- Ability to engage and integrate culturally responsive practices and knowledge in their work.
Physical Requirements The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Extended periods of sitting with repetitive hand/wrist motion while keying on computer or using phone. Frequent walking and standing required. Event set-up and take down may require bending, stooping, squatting, reaching and occasional climbing of stairs. Employee may need to load and unload items for events, cart items around campus, and move tables and chairs. Ability to lift/carry up to 25 lbs.Work Environment/Work Week/Travel:Work performed during standard business hours.Hiring Range $22.03 - $29.18 per hour. We consider factors such as, but not limited to, scope and responsibilities of the position, candidate's qualifications, internal equity, as well as market and organizational considerations when extending an offer. Background Check Statement All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening.AA/EEO Policy Statement University of the Pacific is an affirmative action and equal opportunity employer dedicated to workforce diversity. In compliance with applicable law and its own policy, Pacific is committed to recruiting and retaining a diverse faculty and staff and does not discriminate in its hiring of faculty and staff, or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex/gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression, or mental or physical disability.