Position Type: Secretarial/ClericalDate Posted: 12/19/2024Location: Administrative Services CenterClosing Date: Until filled Job Title: Department Secretary, Support ServicesDivision: Student ServicesCPI Code: 305, 420, 431, 451, 458, 463, 477, 499 Salary Schedule: Classified Grade 17Eff Date: 12/02/24FSLA: Non-ExemptReports to: District AdministratorSupervises: N/AWork Days: 190-240 daysQualifications:
- High school diploma
- One year business college or three years successful secretarial experience, preferred
- Competent organizational and filing skills
- Sense of confidentiality
- Skills in interpersonal relationships
- Computer skills
Performance Duties & Responsibilities:
- Assume positive role for public relations in representing the school system.
- Perform general secretarial duties such as: Typing and duplicating; Word processing and editing; Preparing correspondence; Record keeping and filing; Preparing reports, orders and purchase orders; Appropriate use of telephone; and Operate office equipment
- Performs clerical duties specific to the assigned position which may include:
- Maintain files for ESOL, Title III, PBIS, Homebound and other departmental files.
- Maintain files for Student Services related timesheets and expense statements.
- Maintain financial records related to departmental functions.
- Order and distribute supplies and forms for Student Services staff.
- Process purchase orders and invoices for Director and staff.
- Maintain line item budget for each account under the jurisdiction of the Director.
- Process travel vouchers for the Director and all personnel authorized for travel.
- Forward and receive confidential student records to and from appropriate agencies.
- Perform other duties as assigned by District Administrator.
Other Functions: Daily attendance and punctuality are required to ensure the goals of the work unit are met.Working Environment: The usual and customary methods of performing the job's functions require the following physical demands: Lifting, carrying, pushing, and/or pulling; frequent stooping, kneeling, crouching, and/or crawling. Generally, the job requires 35% walking/standing, 55% sitting and 10% lifting/carrying.Evaluation: System evaluation completed by District Administrator.The Troup County School System provides equal employment opportunities to all employees and applicants, prohibiting discrimination or harassment based on any protected characteristic under applicable federal, state, or local laws.