Position Type:Administration and Professionals
Date Posted:2024-10-25
Location:Administration or As Assigned
INTRODUCTION: CONTEXT AND MISSIONThe Cleveland Metropolitan School District (CMSD) serves approximately 37,000 students in 100+ schools. Over the past several years, the Greater Cleveland community has united behind the collective goal of ensuring every child in Cleveland attends a high-quality school and every neighborhood has a multitude of great schools from which families can choose. The Cleveland Plan defines CMSD's approach to the reinvention of public education and holds our community accountable for the success of Cleveland's schoolchildren. The Cleveland Plan is supported by Ohio House Bill 525, which provides much-needed flexibility and autonomy for the district and its schools. Our schools have autonomy over human and financial resources in exchange for accountability forperformance. The principal has primary responsibility and accountability for establishing his or her school as a high-quality, high-expectations academic center with a focus on personalized instruction, professional support for teachers, and school-wide practices that lead to measurable results.The Cleveland Metropolitan School District has developed standards of excellence that the district applies to all parts of the organization inclusive of schools, principals, school leadership teams, networks, and central office. Alignment between Standards of Excellence (SoE) and the district's Theory of Action helps ensure that principals are able to focus on scholar achievement and that central office supports are timely and effective.
Our Vision for Learning in a Post-Pandemic World:In our pursuit of a more fair, just, and good system of education, we want each of our learners, both each of our scholars and each of their educators, to be individually and collectively presented with academically / intellectually complex tasks that are worthy of their productive struggle and allow them authentic opportunities to demonstrate their work and their learning of academic content and transferable skills in a joyful and adventurous environment.
THE OPPORTUNITY: The substitute coordinator works with district substitutes and school staff to ensure that our scholars have a qualified professional in their classroom everyday. The substitute coordinator works closely with the talent team in onboarding new substitutes, with substitutes in selecting, accepting and managing time for jobs, and with teachers, paraprofessionals, secretaries and others in assisting with absences and time off.
Responsibilities- Responsible for managing the automated substitute management system in an efficient and timely manner including entry of new substitutes and jobs, ensuring the data for jobs is correct (employee schedules, employee calendars, locations, classifications for both employee and subs)
- Elevates system issues to team for resolution to ensure CMSD is maximizing its usage of the automated system
- Compiles and prepares various reports as required. Provides analysis of substitute data from the automated system as needed
- Serves as subject matter expert providing training, consultation and guidance on the automated substitute management system to new hires, employees and substitutes.
- Serves as liaison with HR Partners and various staff members to provide communication and updates regarding the substitute process
- Reports out routinely to the Director regarding status of the system and substitute fill rates
- Establishes Standard Operating Procedures (SOPs) required for process improvements of the Substitute Coordinator function
- Assists with new substitute employee orientation
- Contributes and assists with continuous improvement of the substitute hiring process
- Other responsibilities & duties as assigned/needed
Qualifications- Associate's degree preferred; High school diploma or GED required
- Prior experience in Human Resources or in an administrative role. Prior Automated Substitute Management experience highly preferred. Prior technical Customer-Service & HRIS experience preferred
- A strong commitment and belief in the students and staff of the Cleveland Metropolitan School District
- Excellent attention to detail and strong organization skills
- Strong work-ethic and punctual
- Ability to independently coordinate, plan, meet deadlines and accomplish specific tasks
- Customer-service aptitude
- Ability to multi-task in a fast paced, high volume environment
- Analytical skills
- Strong communication skills
- Ability to communicate effectively and courteously regarding detailed information and procedures
- Strong demonstrated working knowledge of MS Office including Outlook, Word and Excel
- Strong knowledge of basic human resources practices and procedures
- Ability to exercise good judgment, integrity, and maintain strict confidentiality regarding sensitive information
- Ability to work early morning hours
- Strong work-ethic and punctual
Working Conditions/Physical Demands - Expected moving, walking and standing consistent with an office environment and occasionally lifting up to 15 pounds
- While performing the duties of this job, the employee is regularly required to stand, walk and sit; use hands to finger, handle, or feel; and reach with hands and arms
- The employee is frequently required to talk and/or hear.
- Specific vision abilities required by this job include close vision, color vision, depth perception, and ability to adjust focus
- While performing the duties of this job, the employee is exposed to a normal office environment
- Local travel may be required for training/meetings
EducationTo ApplyPlease submit your resume and application using Workday, our online human capital management system. Please note that an offer of employment will be subject to the successful completion of an FBI/BCI background check and drug screen.
EEO StatementWe believe that equity and inclusion at CMSD is an essential call to action, a catalyst to ensure value and appreciation among all our employees, so we may be fair and welcoming now and in the future. CMSD provides equal opportunities for employment, retention and advancement of all personnel by administering all terms and conditions of employment regardless of race, color, ethnicity, ancestry, national origin, sex, disability or genetic information, age, citizenship status, military status, sexual orientation or expression, socio-economic status, title, other dimensions of identity, or any other characteristic protected by law.The District's Policy Prohibiting Discrimination, Discriminatory Harassment, and Sexual Harassment and the District's Title IX grievance procedures, including information on how to report or file a complaint of discrimination, how to report or file a formal complaint of sexual harassment, and how the District will respond, may be accessed on the District's Civil Rights Notices webpage, available at ClevelandMetroSchools.org/domain/105. The District's Title IX Coordinator / Director of Equal Employment Opportunity may be reached at:1111 Superior Avenue East, Suite 1800Cleveland, Ohio 44114(216)-###-####...@ClevelandMetroSchools.org