Location: Granville,OH, USA
In the absence of the building secretary, a substitute secretary will meet the qualifications and perform the duties listed below.
Minimum
Qualifications:
* High school diploma or GED. An acceptable score on a pre-employment test may be required.
* Post-secondary business school training or equivalent secretarial work experience is desirable.
* Meets all mandated health requirements.
* A record free of criminal violations that would prohibit public school employment.
* Complies with drug-free workplace rules and board policies.
* Multitasking ability and strong diplomacy skills.
* Congenial telephone etiquette.
* Keeps current with technology and other workplace innovations that support job functions.
* Proficient in office protocol, data entry, spelling, proofreading, and the correct use of grammar.
* Accounting skills and the ability to consistently accurately compute and record mathematical data.
* Gives careful attention to details and effective customer-service.
* Assignment may require successful completion of basic first aid and/or CPR training.
Essential
Functions:
The following are typical work responsibilities. A reasonable accommodation may be made to enable a qualified individual with a disability to perform essential functions.
* Provides secretarial services. Organizes office activities. Takes the initiative to perform routine tasks independently. Maintains an orderly work area.
* Upholds board policies and follows administrative guidelines/procedures. Promotes a professional image of the school district.
* Promotes effective communications and assistance. Uses problem-solving techniques to tactfully address questions/concerns. Refers policy interpretation inquiries to administrative staff.
* Keeps informed about program and procedure changes. Greets and assists office visitors. Answers and directs phone calls. Takes messages. Manages calls efficiently to keep lines open.
* Schedules appointments as directed. Prepares bulletin/message boards and displays as directed. Keeps administrators/staff informed about scheduled events.
* Uses a computer to prepare and process information (e.g., input, compile, tabulate, post, store, retrieve, scan, modify, print, etc.). Verifies the accuracy of database information as directed.
* Helps coordinate school activities (e.g., open houses, parent/teacher conferences, student/staff orientation, recognition programs, staff in-service training, etc.).
* Administers medications and renders basic first aid when a school nurse is not available.
* Monitors students sent to the office for illness or discipline reasons.
* Composes and types routine correspondence, memos, notes, forms, etc.
* Uses photocopy/duplicating equipment. Fixes minor malfunctions. Contacts vendors as needed.
* Maintains office transaction records (e.g., receipts, contributions, etc.).
* Processes mail and faxes (i.e., incoming, outgoing, and interoffice).
* Respects personal privacy. Maintains the confidentiality of privileged information.
* Keeps current with advances in office technology. Updates office procedures.
* Takes precautions to ensure safety. Watches for conduct and situations that may indicate a problem. Works with supervisors to manage or eliminate risk factors.
* Reports suspected child abuse and/or neglect to civil authorities as required by law.
* Strives to develop rapport and serves as a positive role model for others.
* Maintains a professional appearance. Wears work attire appropriate for the position.
* Performs other specific job-related duties as directed.
Abilities
Required:
The following personal characteristics and skills are important for the successful performance of assigned duties.
* Demonstrates professionalism and contributes to a positive work environment.
* Acknowledges personal responsibility for decisions and conduct.
* Performs duties efficiently with limited supervision. Meets deadlines despite time constraints.
* Reacts productively to interruptions and changing conditions.
* Effectively uses listening, observation, reading, verbal, nonverbal, and writing skills.
* Prepares accurate and timely paperwork. Verifies and correctly enters data.
* Maintains an acceptable attendance record and is punctual.
Working
Conditions:
To promote safety, employees are expected to exercise caution and comply with safety regulations and district policies/procedures when involved in the following situations/conditions.
* Balancing, bending, crouching, kneeling, reaching, and standing.
* Exposure to adverse weather conditions and temperature extremes.
* Exposure to blood-borne pathogens and communicable diseases.
* Interactions with aggressive, disruptive, and/or unruly individuals.
* Operating and/or riding in a vehicle.
* Performing repetitive tasks quickly.
* Lifting, carrying, and moving work-related supplies/equipment.
* Traveling to meetings and work assignments.
* Using a computer keyboard and monitor for prolonged periods.
2014-2015