Position Type: Secretarial/Clerical/Substitute Secretary Date Posted: 10/27/2023Location: Southwest Licking Schools District OfficeDate Available: ASAPClosing Date: OngoingSubstitute Secretaries play a pivotal role in providing essential administrative support to ensure the efficient operation of the school building. This position involves managing office tasks and facilitating communication to promote a positive, productive and organized learning environment. Location varies based on need. Key Responsibilities: 1. Administrative Support:
- Greet students, visitors, parents, staff and other substitutes in a friendly and professional manner.
- Manage incoming and outgoing communications, including internal and external phone calls.
- Schedule appointments, meetings, and conferences as directed by school administrators.
2. Student and Parent Support:
- Provide assistance to parents and students by addressing inquiries and directing them to appropriate resources.
- Assist in the distribution of important school-related information and forms to students and parents.
3. Records Management:
- As needed, prepare and update visitor logs.
- As needed, prepare and update attendance reports.
4. Takes precautions to protect student and staff safety.
- Helps supervisors manage risks.
- Maintains high standards for appropriate conduct.
- Takes action to address harassment and/or aggressive behavior. (Notifies administrator accordingly)
- Follows safety procedures.
5. Confidentiality:
- Handle sensitive information with the utmost discretion and adhere to student and data privacy regulations.
Qualifications:
- High school diploma or equivalent; additional education or training in office administration is a plus.
- Proven experience in an administrative or secretarial role, preferably in an educational setting.
- Proficiency in office software applications and Google suite, including word processing, spreadsheet, and email programs.
- Excellent organizational and multitasking abilities.
- Strong interpersonal and communication skills
- Attention to detail and a commitment to maintaining accuracy in record-keeping.
- Ability to work collaboratively with students, staff, parents, and the community.
- Flexibility and adaptability to work in a variety of situations.
- Maintains a record free of criminal violations that would prohibit public school employment.