Substitute Secretary - Long Term
: Job Details :

Summary:The Stanley G. Falk School is one of the largest and most successful Special Education Day Schools in all of New York State. The secret to our success...our outstanding staff! Join our team. As the substitute secretary you will engage daily in direct contact with administrators, students, parents/guardians, community members, and instructional staff in a positive and professional manner. The substitute secretary utilizes computer software and phone systems and handles daily work pressures requiring constant concentration to a high volume of clerical work which must be completed within a limited period of time with constant interruptions. Strong communication, interpersonal, task prioritizing, and organizational skills required.As the Substitute Secretary, your day will include:-Maintenance of confidential student records -Direct contact with students, parents/guardians, and instructional staff at a school site-implementing and maintaining all office and school recordkeeping systems-Maintaining a comprehensive web-based student database-Developing and tracks records and reports daily attendance, and test scores-Using electronic filing systems which allow for efficient collection, retention, and retrieval of information; completes forms, rosters and other related forms; creates and maintains student files-Preparing, creating, and composing letters, reports, bulletins, and other documents for the school or instructional programs; answers routine correspondence for the administrator; prepares documents from rough draft, notes, recordings, or oral instructions; prepares reports from confidential records-Operating computer and standard office equipment; may provide technical support to staff.-Acting as liaison between the school site and the general public by researching and conveying information concerning rules, regulations, policies, and laws-Greeting and directing visitors; addresses standard inquiries by letter, phone, e-mail, fax or personal contact-Maintaining internal communication system insuring instructional, and support personnel are kept informed of needed information-Coordinating the transfer of information between site/program and outside agencies and districts -Interacting with and assisting students and parents/guardians by explaining and enforcing school site requirements-Ensuring that appropriate calendars of activities are maintained for the school including, Individualized Education Program (IEP) meetings, school visitors, and other meetings-Assisting in the process of registering new studentsQualifications for the role:- High school diploma or general education degree (GED) required, 2-3 years of clerical, secretarial, or office experience preferred-Proficiency utilizing computers and related technology including proficiency in G Suite-Ability to handle confidential and sensitive information with a high degree of professionalism and tact-Ability to remain calm under pressure and maintain neutrality in controversial situations.-Excellent time management skills and the ability to multi-task and prioritize work -Data entry experience-Working knowledge of general office equipmentCompetitive Salary of $19.81 per hourShift: Monday through Friday 7:35 AM - 2:35 PMThis is a part-time position that is not eligible for company benefits. This position has the potential to turn into a full=time position that would be eligible for benefits. Stanley G Falk is an Equal Opportunity Employer. Stanley G Falk provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, veteran or familial status, or genetics. In addition to federal law requirements, Stanley G Falk complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer leaves of absence, compensation, and training. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)