U.S. Department of Health and Human Services (HHS)
National Institutes of Health (NIH)
National Heart, Lung, and Blood Institute (NHLBI)
SUPERVISORY STAFF ASSISTANT
Are you interested in an exciting career in the support of science? Consider joining the Systems Biology Center (SBC) of the Division of Intramural Research (DIR) within the National Heart, Lung, and Blood Institute (NHLBI) at the National Institutes of Health (NIH)!
All About You
- You flourish with collaboration, communication, and leading a team, even under limited supervision;
- You're a seasoned project manager and relationship-builder, able to balance organizational requirements with the individual needs of your team;
- You're a self-starter who takes on tasks without being asked, and is comfortable taking on new projects and the unknown;
- You have a wealth of administrative skills: you're organized, collected, and excel at prioritizing and navigating challenging and changing deadlines.
About the Position
We want you to lead, direct, and be responsible for exceptional support and customer service to scientific leaders in the field of biomedical research. To do so, you'll:
- Lead the overall administrative support services for the Systems Biology Center (SBC): supervise, manage, assign workload, and provide mentorship to administrative staff;
- Serve as a liaison within the larger division, designing and coordinating communication systems to facilitate the efficient flow of information related to projects and program activities;
- Assist in coordinating special projects and meetings on behalf of senior leaders within the NHLBI;
- Keep current on federal operational policies and procedures by building new and updating current Standard Operating Procedures (SOPs) to reflect process changes;
- Build travel itineraries for the scientists and visiting guests as needed; prepare all documents related to local, domestic, and outside activity travel;
- Prepare personnel packages and develop checklists for appointments and renewals of personnel in the lab and obtain required documentation (i.e. immigration paperwork, degree, reference letters, etc.);
- Schedule, organize, and craft agendas/presentations/handouts for collaborative meetings;
- Provide office management through processing equipment and supply order requests, serving as the point of contact in the administration of all maintenance contracts for office equipment;
- Organize, maintain, and update physical and electronic files, ensuring that all files are easily accessible and understandable to others.
Necessary Background
- Required: No less than 3 years of experience directly supporting a senior-level executive;
- Required: BS or BA degree in any field; MA or MS preferred; or additional 2 years of experience necessary;
- Preferred: Supervisory/leadership experience;
- Strong critical thinking and creative problem-solving skills;
- Assertive and respectful personality with a high level of social skills in order to deal effectively and persuasively with all levels of an organization;
- Ability to multitask in a dynamic work environment and prioritize competing deadlines.
- Excellent communication skills, both written and verbal;
- Proficient in Microsoft Office applications.
Details
The role is located on the main NIH campus in Bethesda, Maryland and is bus/bicycle/metro accessible. Some additional details are:
- Employment type: contract, full-time. Please note, you will be employed by a contracting company, but will be directly supporting the Systems Biology Center (SBC).
- This position has the opportunity for flexible telework.
- Benefits: health, dental, and 401(k) benefits available.
- Work alongside a supportive and innovative leadership team and colleagues within organizational systems that strive toward being a learning organization.
We strongly encourage applications from Black, Indigenous, and People of Color (BIPOC), people who identify as LGBTQIA+ and non-binary, people living with disabilities, and people from marginalized communities. We are happy to talk further about steps we've taken to integrate Equity, Diversity, and Inclusion values into our workplace.