JOIN THE BEST. TO BE THE BEST.
HMC Offers:
- Excellent benefits
- Quality childcare located in HMC
- Wellness Center membership
- 401(k) plan with employer match
Employee Daycare Rates
- Infants (6 weeks to 15 months) - $133 weekly, $27 daily
- Toddlers (15 months to 2 yrs.) - $126 weekly, $26 daily
- 2 years to 3 years - $119 weekly, $25 daily
- 4 years to 5 years - $112 weekly, $23 daily
About the job:
The Supply Chain Coordinator is responsible for sourcing and ordering of needed supplies and inventory as well as tracking and disbursing supplies for the OR/Surgical department and other departments as assigned. Additionally, this role is responsible for receiving, labeling and proper storage of supplies in the various storerooms throughout the Complex. This is not a remote position, candidates must be able to commute to Hopedale, IL and work on campus.
Responsibilities
- Count all departmental storerooms in the Complex and restock according to par levels.
- Fill requisitions and deliver supplies to various departments.
- Verify that bar code stickers are on the correct supply.
- Stock and maintain shelves, cleaning, as necessary.
- Place orders with vendors for supplies or equipment.
- Rotate stock on a continual basis throughout the storeroom. Verify outdates.
- Perform daily office duties such as answering telephones, filing and faxing.
- Prepare purchase requisitions and/or purchase orders as required by Sr. Director, Facilities Operations.
- Post and maintain inventory records according to disbursements and receipts on the computer system.
- Assist with cycle count inventories throughout the year.
- Assist with the input of prices for any items that have changed to ensure that the proper patient charges have been implemented.
- Label items chargeable to patients with bar code stickers and verify that bar code stickers are on the correct supply.
- Receive and verify supplies from delivery personnel. Reconcile purchase orders with packing slips from vendors.
- Participate in regular in-service training and other quality assurance activities.
- Monitor inventory quantities to assure availability to users. Develop familiarity will all supply inventories in order to monitor stock levels and set accurate par levels.
- Maintain a complete log indicating who placed the request, the date and quantity ordered, and verification of correct order received/returns if necessary.
- Follow up on back ordered items and report the status of back ordered items to Surgery Manager and Purchasing Manager.
- Post a weekly summary of back orders and expected delivery dates in a designated location.
- Collaborate and assist in facilitating product conversions and equipment trials and communicate with colleagues to assure standardization across sites.
- Make recommendations for product substitutions in an effort to save cost. Participate in problem solving and process improvement within the department to ensure standardization of supplies and workflows.
- Respond to OR price requests via email or Freshdesk
- Meet weekly with OR/Central supply staff as scheduled
- Review Outstanding timely unsigned purchase requisitions with OR Medical Director to obtain signature and/or approval.
- Assists with support contractual agreements such as Premier. Apply purchasing agreements when applicable.
- Work cooperatively and as a liaison with USPS/FEDEX/UPS or Managers and other staff ordering products.
- Attend and participate in staff meetings for problem resolution when needed.
- Assesses surgical schedule to assure needed supplies and equipment are available for use.
- Act as a resource to staff and physicians. Assist with researching impending capital equipment and purchases to educate staff and physicians about costs and alternatives.
- Assist the Purchasing manager to maintain workflow for implant purchases.
- Assist with special short- and long-range projects and additional duties as needed.
- Perform other related work as required or requested.
- Serve as backup to courier on call schedule as needed
- High school diploma or the equivalent experience is required.
- Must be able to commute and work on campus.
- Valid Illinois drivers license, clean driving record and proof of auto insurance are required.
- Basic math skills are required.
- Must be computer literate with fundamental computer skills that are required to perform essential job-related duties.
- Motivation, ability to work with minimal supervision, and strong teamwork skills are required.
- Attention to detail and ability to check documents for accuracy on a daily basis is required.
- Ability to communicate well with others and diplomacy when with working with teammates and vendors are required.
- Knowledge of medical terminology is preferred
- Knowledge of medical supplies and equipment is preferred
- Effective negotiation skills
- Ability to be self-motivated, tactful, professional, courteous, and able to work with minimum direct supervision
- Excellent communication and customer service skills to effectively communicate ideas both verbally and written required
- Ability to assess problems and resolve or escalate to resolve
- Strong analytical and problem-solving abilities
- Ability to work in a team environment
- Strong attention to detail
- Prior Healthcare Purchasing/Supply Chain experience strongly preferred
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Background check and drug screen disclaimer:
Employees are required to pass a State and Federal background check and pass a drug and alcohol test. We test for illegal and legal substances, including cannabis (THC).
Physical Demands
- Work requires ability to lift objects weighing up to 50 pounds daily.
- Work requires ability to carry objects weighing up to 50 pounds daily.
- Work requires ability to stand, walk or kneel.
- Work requires ability to stoop and bend, reach and grab with arms and hands, have manual dexterity and color vision and ability to communicate with other people.
- Work requires ability to use a keyboard (typewriter, word processor or computer) to enter and transform information or data daily.
- Work requires the ability to use a keyboard and video display terminal to receive, retrieve and/or audit information and data daily.
- Work requires ability to push and/or pull laundry or supply carts, gurneys, or wheelchairs on a regular basis.
- Must have the ability to read and manipulate all equipment dials/controls.
Compensation details: 17-20 Hourly Wage
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