Location: Deltona,FL, USA
ISSUE DATE: 06/04/2024
CLOSING DATE: OUF
ELIGIBILITY: Internal and External
LOCATION: City Clerks Department
Regular Full-Time Non-Exempt Vacancy
Anticipated Hiring Range: $18.41 - $23.01 - 27.62
Contact Workbright's customer service at (844) ###-#### for assistance with application issues.
DEFINITION: Performs complex and professional administrative work to support the City Clerk and Support Services Department. Works efficiently and effectively with the public and staff. Follows established procedures requiring high-level attention to detail. Activities include the preparation and maintenance of accurate and official City records. Works under the supervision of the City Clerk.
ESSENTIAL FUNCTIONS (Not all-inclusive): Conducts a variety of keyboard tasks from rough drafts, notes, and oral instructions, such as forms, letters, reports, schedules, manuals, booklets, and in-house requisitions; generates correspondence and drafts replies based on own research and initiative. Receives and screens calls and visitors; directs to appropriate entities; answers questions and solves problems. Enters a variety of routine, technical, and specialized data into the department computer system. Processes public records requests; including corresponding with others, conducting research, redacting, and reviewing documents. Coordinates the appointment process for City advisory boards; maintains database of board members; provides guidance to board recording secretaries; and acts as recording secretary for advisory boards when needed. Assists in coordinating Financial Disclosure requirements to include notification letters to appointed and elected officials. Assists in overseeing the department's website pages for quality control.
ADDITIONAL DUTIES: Assists with the development, production and distribution of City Commission meeting agendas, minutes, and packets. Corresponds with departments related to agenda items. Prepares related communications and reports as needed. Provides exceptional customer service, addressing public inquiries via phone, e-mail, and in person. Maintains a comprehensive, current knowledge of applicable laws/regulations and awareness of new advances in the profession. Drafts/implements procedures and conducts training (performs public speaking) on software and other department-related topics as assigned. Serve as back-up to other positions within the department, as needed. Promotes a positive customer service environment within the department/organization and externally. Performs related work as assigned.
MINIMUM QUALIFICATIONS: Requires High School graduation or GED equivalent. Requires one year of experience in office, bookkeeping, clerical work, or closely related experience. Knowledge of Florida municipal governments, Clerk Office functions, Florida Sunshine Law, processing of records requests, and records retention or a closely related field and/or previous experience in municipal government or public administration preferred.
Use the resume tab to upload any and all required licenses, certificates, and degrees before the job posting closes.
LICENSES/CERTIFICATIONS: Requires a valid driver's license in the State of Florida.
BENEFITS: Full City benefits include the Florida Retirement System, paid employee health/dental, accrued vacation, birthday day off, sick leave, and more.
Veteran Preference in appointment will be given to those eligible.
To be eligible for Veteran Preference, you must furnish a Department of Defense document, commonly known as form DD-214 (Member 4 Copy recommended) or military discharge papers or equivalent certification from the DVA, listing military status, dates of service and discharge type BEFORE CLOSING DATE OF THE JOB POSTING. Please redact the social security number and date of birth information from all documents submitted.
In addition, the disabled veteran shall also furnish a document from the Department of Defense, the DVA, or the Department certifying that the veteran has a service-connected disability.
If you require accommodation because of a disability to participate in the application/selection process, you must notify the Human Resources Department at 386-###-#### at least 48 hours (excluding weekends and holidays) before the meeting or activity.
We are proud to be a Drug-free, Smoke-free, and Equal Opportunity Employer!