Albert A. Webb Associates (WEBB) is seeking a highly organized and proactive Project Coordinator to support our Land Surveying & Mapping department. This role is ideal for a detail-oriented professional who excels at managing project workflows and providing critical support to ensure the successful execution of survey projects. As a Project Coordinator, you will be instrumental in facilitating communication, tracking project progress, and assisting in the coordination of resources and schedules. WEBB offers a competitive benefits package to all full-time associates, including comprehensive health coverage, financial security options, and opportunities for professional growth.
Responsibilities
- Project Coordination: Assist in the planning, scheduling, and coordination of survey projects, ensuring that all tasks are completed on time and within scope.
- Documentation Management: Prepare, review, and manage project documentation, including contracts, proposals, reports, and survey data, ensuring accuracy and compliance with company standards.
- Project Applications: Coordinate, prepare, and submit applications to public agencies, including following up and providing updates until the application is approved. Applications may include, but are not limited to, Corner Records, Ties, Final Monumentation Bond releases, Certifications, and Final Maps.
- Communication: Serve as a key liaison between the survey team, clients, and other departments, facilitating clear and timely communication to keep all stakeholders informed of project status. Arrange meetings, establish agendas, take minutes, and distribute to project team, client, and agencies, with pro-active follow up on outstanding issues and tasks to ensure projects' forward momentum
- Resource Allocation: Coordinate the allocation of resources, including personnel and equipment, to meet project needs and deadlines effectively.
- Budget Tracking: Monitor project budgets and expenditures, assisting in the preparation of change orders and financial reports to ensure projects remain within budget.
- Client Interaction: Support the Survey Managers in maintaining positive client relationships by addressing inquiries, scheduling meetings, and providing updates on project progress.
- Quality Assurance: Assist in reviewing deliverables for accuracy and completeness before submission to clients, ensuring that all work meets company quality standards.
- Process Improvement: Identify opportunities to streamline project workflows and improve efficiency within the department. Establish and maintain tracking and filing systems for all projects within the department
Experience:
Minimum of 2 years
Expectations:
- Maintain a high level of service for all clients and agencies
- Work within a team and adjust to a variety of management and communication styles
- Present yourself in a professional manner at all times, both in demeanor and attire in-person and in remote settings
- Manage and prioritize work with other team members
- Work effectively both in the office and remote
- California Driver's License with a good driving record
Technical Skills:
- Excellent proofreading, spelling, and grammar skills.
- Advanced skills in Microsoft Office Suite, Teams, and Bluebeam
- Strong organizational and problem-solving skills
Preferred Qualifications:
- Experience with LiquidPlanner or other resource-based scheduling software.
- Experience with AutoCAD is a plus
- Previous experience within the Land Survey and Mapping, Civil Engineering, Land Development, or Construction industry is preferred