Position Summary
The Talent Acquisition Coordinator will play a key role in supporting the hiring process across all departments. This position involves coordination, scheduling, communication, and administrative support to ensure a smooth and efficient recruitment process for both candidates and hiring managers. You will help build a positive candidate experience and support various recruitment initiatives to help the organization meet its staffing goals. This is a 6 month Contract role, paying $25-$30/hour.
About the Role
1. Interview Coordination & Scheduling:
- Coordinate and schedule interviews between candidates, hiring managers, and other interviewers, ensuring timeliness and minimizing scheduling conflicts.
- Organize both virtual and in-person interviews, including managing logistics such as travel arrangements (if applicable) and meeting room reservations.
2. Candidate Communication:
- Serve as the primary point of contact for candidates, guiding them through the interview process and answering any queries they may have.
- Send timely interview invitations, confirmations, and follow-up communications.
- Ensure a positive candidate experience by providing updates and feedback at different stages of the recruitment process.
3. Job Postings & Applicant Tracking:
- Post job openings on the company's career site and various job boards (LinkedIn, Indeed, etc.).
- Manage the Applicant Tracking System (ATS) by tracking applications, ensuring candidate data is up to date, and moving candidates through the stages of the hiring process.
- Screen resumes and applications to identify qualified candidates for open positions.
4. Administrative Support:
- Maintain and organize recruitment documentation, including job descriptions, interview guides, and candidate feedback forms.
- Assist with the creation of offer letters, background checks, and other pre-employment documentation.
- Support the onboarding process by collecting required paperwork and coordinating with the HR team for new hire orientations.
5. Event Coordination:
- Assist with recruitment events such as career fairs, open houses, or university partnerships.
- Manage logistics for recruitment events, ensuring materials are ready and communications are clear.
6. Collaboration with Hiring Teams:
- Work closely with hiring managers, HR business partners, and talent acquisition specialists to ensure smooth coordination across departments.
- Support recruiters by managing pipeline reports, tracking key metrics, and preparing recruitment status reports.
7. Process Improvement:
- Provide suggestions for improving the recruitment process, including optimizing communication, candidate experience, and overall efficiency.
- Stay up to date on recruitment best practices and recommend tools or systems to streamline operations.
About You
1. Education:
- Bachelor's degree in Human Resources, Business Administration, or a related field is preferred, but equivalent experience will be considered.
2. Experience:
- Minimum 1-2 years of experience in a recruitment or administrative role, preferably in HR or talent acquisition.
- Familiarity with Applicant Tracking Systems (ATS) and recruitment platforms (e.g., LinkedIn, Indeed).
3. Skills:
- Strong organizational skills and attention to detail, with the ability to manage multiple tasks simultaneously.
- Excellent written and verbal communication skills.
- Proficient in Microsoft Office Suite (Excel, Word, Outlook) and calendar management tools.
- Experience using recruitment software or ATS platforms (e.g., Greenhouse, Workday, or similar).
4. Competencies:
- Ability to work independently and as part of a collaborative team.
- High level of professionalism and discretion, especially when handling sensitive candidate information.
- A proactive approach to problem-solving and willingness to adapt to changing needs.
Work Location
This is a Hybrid role based in our San Francisco, CA office
What you will have at Harness
- Competitive salary
- Flexible work schedule
The anticipated base salary range for this position is $25 - $30/hour. Salary is determined by a combination of factors including location, level, relevant experience, and skills. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations. The compensation package for this position may also include equity, and benefits.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex or national origin.
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