Technical Assistant I
: Job Details :

Salary : $69,466.08 - $84,436.32 AnnuallyLocation : City of Brentwood, CAJob Type: Full-TimeJob Number: 2024-3081-10Department: EngineeringOpening Date: 10/04/2024Closing Date: 10/18/2024 10:00 AM PacificPosition Information The City of Brentwood is now accepting applications for Technical Assistant I. This city-wide classification performs a variety of specialized clerical, technical, and administrative duties to support their division while serving as a point of contact and resource for other City staff, the general public, and outside agencies and organizations. The City currently has one vacancy in Engineering, but this recruitment may be used to fill all upcoming vacancies in multiple City departments as long as the eligible list is active.The Technical Assistant I is a key position in the Engineering Department. This position is responsible processing/tracking staff reports, monitoring project contracts, processing progress payments, department budgeting, processing permits, plan tracking/routing and performs many other daily operational duties in Engineering such as general support to all Engineering staff; front counter coverage, phone calls, emails, processing payroll, cash handling, records management including review and cleanup of record plans.The ideal candidate would possess the following traits:

• Excellent verbal and written communication to assist internal and external customers by phone, in person and electronically
• Accuracy, consistency and attention to detail is required
• Technical aptitude; ability to read maps and plans; process plan routing and permits
• Strong desire to learn about the various aspects of the City's Engineering Department
• Intermediate computer, typing and software skills in Adobe Acrobat and standard Microsoft programs such as Outlook, Word and Excel
• Ability to comprehend public agency rules, regulations, policies, procedures and Municipal Code and accurately interpret and relay applicable information to the general public in an easy-to-understand manner
• Exercise initiative and sound judgment in solving administrative and technical problems within established procedural guidelines.
• Ability to work equally well independently and in team settings
• Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person.

Desirable experience:

• Knowledge of records management
• Preparation and monitoring of operating budgets; processing invoices and preparing purchasing requisitions
• Issuance of Permits
• Familiarity with specialized software programs: CDS (permitting software); Bluebeam, Laserfiche; OneSolution (financial software); ArcGIS; Microsoft Visio and OneNote

For more information, please see the The City of Brentwood provides an engaging, collaborative, and cooperative work environment where you can team up with your peers and with the community to maintain Brentwood's high quality of life. The City is an employer that emphasizes work-life balance, supports employee wellness, and offers a wide range of benefits and retirement alternatives, while also investing in its employees' professional and personal growth. We offer:

• Competitive salary
• Alternative work schedule (AWS) option, with Director approval
• Telework option (up to 2 days a week), with Director approval
• 15 paid holidays (13 City observed holidays, 2 floating holidays)
• Generous leave accruals (Vacation - 11 days per year; Sick Leave - 12 days per year)
• Selection of health care plans with City paid contributions; cash-in-lieu offered if waiving coverage
• City-paid dental and vision insurance
• CalPERS pension participation
• City paid contributions to Retiree Health Savings account
• Employee Engagement Program (includes recognition for service, safety, peer nominations, and more)

To review more of what the City of Brentwood offers, please check out our and visit our . QualificationsEducation and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:Education/Training:Equivalent to the completion of the twelfth grade.Experience:One year of clerical experience preferably involving extensive public contact.License or Certificate:Possession of an appropriate driver's license may be required.Application ProcessApplicants must submit the following:

City of Brentwood Employment Application

Resume

Cover Letter

Postmarks, faxes and incomplete applications will not be accepted. Your application must be filled out completely online. Resumes must also be submitted but it is not a substitute for a completed application. The examination process will consist of:

• Review of applications for minimum qualifications for the position and to ensure all materials have been submitted.
• Written Exam - Applicants possessing these requirements will be invited to take the written test. The examination will cover elements of the knowledge and abilities identified in the job description and is tentatively scheduled for the week of November 4, 2024.

All applicants that pass the written test will be placed on the eligible list which is good for at least 6 months and may be extended up to an additional 18 months. This eligible list will be used by the City of Brentwood to fill all current and future openings in this classification as long as the list is active. DISCLAIMER: The provisions of this bulletin do not constitute a contract, expressed or implied, and any provisions contained in this bulletin may be modified or revoked without notice. Tests may consist of any combination of written, oral or other exercises or assessment procedures that test content. Components may include, but are not necessarily limited to, typing, math, reading, writing and analytical skills; problem solving ability; computer and software proficiency, or any other job-related knowledge, skill, ability or qualification. The City may, without notice, change or eliminate any particular assessment component or combination of components as needs dictate.The City of Brentwood is an Equal Opportunity Employer.The City of Brentwood provides a wide range of competitive benefits which can be viewed on our City Benefits page: 01 What type of documents have you been responsible for drafting, editing and proofreading? What process do you follow to ensure accuracy when editing and proofreading documents? 02 Describe a situation where you were given a challenging or complicated task and your approach to completing the task. What strategies and/or technologies did you use to complete the task? What was the outcome? 03 A frustrated resident calls and says they are doing construction in front of their house. What steps would you take to respond to the resident? 04 Describe your experience in the following subject matter areas. Include the name of where you worked and the extent of you involvement and knowledge in the subject matters. If you have no experience in these areas please write N/A. Codes (State/Local), Maps/Plans, Standard Plans and Specifications, Subdivision Map Act, Permits (encroachment, grading, transportation), Maps/Plans (Final Maps, grading plans, improvement plans), Conditions of Approval, Right-of-way (grant deeds, easements, legal descriptions), Capital Improvement Projects. 05 Mark all software/technology that you are proficient in.

• Windows (desktop operating systems)
• macOS (desktop operating systems)
• Linux (desktop operating systems)
• iOS (mobile operating systems)
• Android (mobile operating systems)
• Microsoft Word (word processing)
• Microsoft Excel (spreadsheets)
• Microsoft PowerPoint (presentations)
• Microsoft Visio (flowcharting)
• Microsoft OneNote (digitized reference manual)
• TRAKiT (permitting)
• Bluebeam (plan routing)
• Laserfiche (records management)
• OneSolution (financial)
• ArcGIS (geographic information system)
• Crystal Reports (report writing)
• No experience in these software/technology platforms

06 For each box marked in Question #5 please describe how you used this software in previous jobs. If you have used similar software please list the type of software and how you used it. If you have never used similar software please write N/A. 07 How many years of clerical experience do you possess?

• Less than 1 year
• 1 year or more

08 I acknowledge that I must submit a resume and cover letter. If I do not submit a resume and cover letter I will be automatically disqualified.

• Yes

Required Question