Position Type: Secretarial/Clerical/PayrollDate Posted: 1/13/2025Location: Greene County Educational Service CenterDate Available: ASAPClosing Date: 01/26/2025District: Greene County Educational Service CenterAssistant to the Treasurer/Payroll Specialist FLSA Status: EXEMPT Reports to: Treasurer/CFO Contract Days: 260 with vacation, paid holidays Salary Schedule: Negotiable, $50,000 to $75,000 - level of education and experience in the field will be considered in determining salary. Excellent benefit package General Responsibilities Assists Treasurer with management of GCESC organization's accounting and payroll functions Education and Experience:
- Bachelor's degree or higher in finance, accounting, business or related field preferred
- Associates' degree in finance, accounting, business or related field and/or a high school diploma with equivalent accounting experience
- Experience and/or training in fund accounting and/or payroll operations
- Treasurer license preferred.*Assistant Treasurer title, Bachelor + Treasurer License salary column if employee has valid, current Ohio Treasurer License
Skills:
- Ability to handle confidential matters, set priorities, work well under pressure with attention to detail
- Proficient in the use of word processing and spreadsheet applications
- Excellent computer skills
- Experience with State Redesign fiscal software (USAS & USPS)
- Bookkeeping skills, ability to consistently computer mathematical data accurately
- Proficient in office protocol, data entry, spelling, proofreading, and correct use of grammar
- Multitasking ability and strong communication/interpersonal skills
- Ability to conceptualize, evaluate, prioritize, and solve complex problems
- Ability to communicate clearly and concisely both orally and in writing
- Ability to establish working relationships with co-workers and function as part of a cohesive team
Other:
- Valid Ohio School District Treasurer's License or ability to obtain preferred but not required
- Meets all prerequisite qualifications to be bonded
- Documented evidence of a clear criminal record
Essential Job Functions:
- Perform duties and administrative support functions necessary for the daily operations of GCESC's fiscal office
- Process onboarding of new employees including background checks
- Process payrolls with contract salaries and time sheet calculations
- Process and maintain payroll deduction payments and records
- Process and maintain monthly/quarterly/annual tax reporting
- Process and maintain monthly retirement reports
- Process and maintain monthly insurance reports and payments
- Process benefits for current and new employees
- Produce staff contracts and salary notices
- Maintain staff personnel files and employment verification
- Maintain staff work calendars
- Process and maintain staff attendance records through Kiosk Manager
- Process BWC paperwork and reporting
- Maintain FMLA records, process reports, approve or deny applications based on rules and regulations
- Maintain staff EMIS reporting
- Process employment verifications
- Use computerized accounting systems to prepare accurate records suitable for audits
- Maintain an appropriate filing system to ensure the safe retention of office records
- Gather and organize data required to keep the Treasurer informed of pertinent issues
- Other appropriate duties as determined by Treasurer
Please include a current resume, copy of Treasurer license (if applicable), cover letter, and three references with the application. Transripts will be required to show proof of advanced education. The Greene County Educational Service Center is an equal opportunity employer offering employment without regard to race, color, religion, sex, national origin, age, or disability. This job description summary does not imply that these are the only duties to be performed. This job description is subject to change in response to funding variables, emerging technologies, improved operating procedures, productivity factors, and unforeseen events. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.