Location: Plano,TX, USA
8117 - Dallas Technology Hub - 5830 Granite Parkway, Plano, Texas, 75024
CarMax, the way your career should be!
**CarMax Digital - Dallas Operations Coordination**
+ Partners with Building Management to include: issuing badges, parking passes, door security, lockers and maintaining key access to office and other building amenities
+ Consults with Home Office Home Office Environmental Health and Safety team to oversee local Emergency Response Plan.
+ Manages small to medium projects for: events, facilities, construction coordination, employee engagement, technology improvements, etc.
+ Facilities support for: mail pick-up/drop offs, cleaning crew, landlord requests, parking management, event approval and execution
+ Provides updates to core stakeholders on state of the office and progress against initiatives
+ Consults with and communicates to office staff regarding events, building changes, volunteer opportunities
+ Coordinates procurement requests for office and staff
+ Manages a backlog of requests, ideas and improvement opportunities for the office
+ Provides rapid response to onsite Technology, Facilities, and Security issues as they arise
+ Provides light technical support for conference room equipment troubleshooting
**Recruiting & HR Support**
+ Greets, welcomes, and wraps up each candidate interview
+ Facilitates background screen, abilities and AOI testing
+ First day coordination of new candidates in partnership with their manager
**Event Management**
+ Oversees office event logistics and facilitation: reserve rooms, work with caters, ensure appropriate AV equipment
+ Partners to find community engagement and volunteer opportunities for office staff to increase CarMaxs presence in their new location
+ Leads team of volunteers or a committee as needed, delegates and prioritizes tasks
**Travel and Logistics support**
+ Coordinate and manage travel arrangements for assigned A/VPs and Directors
+ Anticipate manager needs while traveling and that all components of the travel are planned thoroughly (i.e. meals, etc.).
+ Complete and submit all related T&E reports using the Concur System.
+ Ensure all expense reports within teams supporting are handled timely and accurately.
+ Fully own and coordinate meetings and events as requested, to include: scheduling, preparing materials, logistics and communication.
**General Administrative**
+ Full management of Office 365 calendar including both short and long-term meeting/event planning and proactive analysis of calendar changes or questions where action by Assistant is necessary. Ensure components such as travel time, work time are incorporated into managers calendars.
+ Proactively guard key meetings and work times while being flexible as needed
+ Within established guidelines, make independent decisions regarding planning, organization and scheduling of work and proactively identify, prioritize and communicate to A/VPs, issues that need immediate attention.
+ Perform other administrative duties as assigned
**Qualifications and Requirements**
+ Minimum of Associates Degree or equivalent work experience; 4 year degree preferred
+ Minimum 1-3 years office management or customer relations experience
+ Advanced knowledge of Microsoft Office (PowerPoint, Excel, Word, Outlook)
+ Excellent organizational, written and verbal communication, and customer service skills
+ Detail oriented, able to multitask and meet changing deadlines, and dependable
+ Work well in a team environment, energetic, professional and positive
+ Must be self-directed and able to complete project with limited supervision
+ Maintain confidentiality
+ Demonstrated skills in vendor-client relationship building
+ Demonstrated project oriented skills including small and large scale rollout plans
+ Ability to effectively present information and respond to questions from managers, associates, contractors, vendors and customers
Upon an applicant's request, CarMax will consider reasonable accommodation to complete the CarMax Job Application.