Temp Events Manager
: Job Details :

This temporary position assists the Director with managing the events and budget of the Center for German and European Studies (CGES), requiring a broad knowledge of German culture and politics, experience with webpage upkeep, clear and friendly written and oral communication including via social media, use of Constant Contact/Shutterstock/Zoom, versatility with Excel and Workday a must, also Word/Adobe/Canva, ability to follow Center policies and University rules and regulations to assist with all aspects of this program. Supervises student assistants who perform some of the more routine functions.Essential & Other FunctionsAssists the CGES Director in all efforts related to events. Manages in-person, online, and hybrid events, oversees the Center's event schedule and event-related deadlines. Organizes, coordinates and supervises events, guest lectures, various workshops, conferences, and luncheon talks, weekly staff meetings, semester executive committee meetings, including corresponding with event participants and speakers and compiling attendance lists. Coordinates with others on campus to ensure the best results for events. 30 %Co-manages the Center's budget. Prepares and maintains the Center's records and tracks and analyzes budget spending. Processes all payments. Files documentation of financial transactions. 30 %Oversees tasks and weekly payment of student workers. Supervises student workers. 5%Handles event marketing and PR, including online (website management, email newsletter, social media accounts, online marketing tools) and oversees on-campus marketing (design, creation and distribution of posters and flyers). Handles the Center's email correspondence and personal communication as needed. 15%Attends administrative meetings and trainings and communicates relevant information to the Director. Acts as liaison between the Center and other University offices, including the Office of Communications, the Goethe-Institut Boston, and other Centers and Institutes on campus and beyond. Creates related communication content. Updates Brandeis calendar with CGES events, supervises students' production of flyers for events, and ensures proper posting of events on campus. 20%Additional Job Description:Education: BA/BS requiredWork Experience: 1-3 years of total work-related experienceProficiency in written and spoken German a plus. Event planning and management experience strongly preferred. Knowledge of Microsoft Office suite required. Familiarity with Workday a plus. Must have basic math skills for accounting purposes. Must be able to work independently and remain organized. Must have excellent communication skills. Must be able to work at different speeds, depending on the time of the year, must be able to read and maintain budget records.Physical/Environmental DemandsOffice environment/no specific or unusual physical or environmental demands.Hybrid work available. 1-2 days a week in the office required for in-person meetings with events as needed.Commitment to Diversity, Equity, and InclusionDiversity, equity and inclusion are important values at Brandeis today and always have been for they are rooted in our founding as an institution. These values serve as a reminder for self-reflection, and a continuous call to grow for us as Brandeisans. Founded as a model institution for ethnic and religious pluralism, Brandeis University welcomes students, faculty, and staff of all nationalities, religions, and orientations. Moreover, social justice is central to the mission of Brandeis, which endeavors to foster a just and inclusive campus culture that embraces the evolving diversity of our larger society. Read more online about our Mission and Diversity Statements at Brandeis Mission and Diversity Statements.If you are interested in a role and have relevant experience but your work history does not align perfectly with every qualification in the job description, we nevertheless encourage you to apply.Closing StatementBrandeis University is committed to providing its students, faculty and staff with an environment conducive to learning and working and where all people are treated with respect and dignity. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, ethnicity, caste, sex, pregnancy, sexual orientation, gender identity/expression, including transgender identity, religion, disability, age, genetics, active military or veteran status and any other characteristics protected under applicable federal or Massachusetts law.