THE ROLE
To work effectively as part of the Payment Team, ensuring efficient and accurate settlement of supplier invoices and staff expenses on time for all UK, Netherlands, Spanish, Doha and other locations as required.
RESPONSIBILITIES
- Maintaining sale files and supplier invoices in an efficient filing system.
- Entry of foreign and US and UK wire payments on the banking system ready for transmission.
- To promptly answer and resolve queries from clients, suppliers and internal departments.
- Managing the dispatch of cheques, remittance advices, payment summaries, client statements and other correspondence as required.
- Instigating bank payment traces and liaising with our bank and beneficiary banks to resolve payment issues.
- Working with Finance Analysts to resolve open reconciliation issues.
- Assisting the treasury department in payment forecasting and cash management.
- Registering and accurately processing supplier invoices, ensuring accounts are paid promptly to agreed credit terms whilst ensuring that Corporate Governance is attained at all times.
- Reconciling supplier statements monthly, ensuring all queries are resolved in a timely manner.
- Processing T&E reimbursements in Concur and completing adjustments on the Finance system for payment.
- Opening and managing department correspondence.
- CP and any other duties as may be required.
IDEAL EXPERIENCE & COMPETENCIES
- Experience of double entry bookkeeping and accounting knowledge (although an accounting qualification is not necessary).
- A proven understanding of global banking systems and foreign currency payments.
- Proven experience with using email, word-processing and spreadsheet MS applications.
- IT literate, familiar with financial databases and able to learn and understand new systems quickly.
- Team player, bringing enthusiasm and energy to the team whilst working under pressure.
- Possess excellent interpersonal and communication skills to build positive working relationships with staff within the team in other departments and clients.
- Sound experience of an Accounts Payable mainframe system.
Desirables
- Proven SAP experience.
- Strong interpersonal and communication skills.
- Able to work under pressure.
- Previous experience of Concur Expense.
- Experience of staff expense reimbursements.
The expected hourly rate for this position ranges from $40/hour - $45/hour. Employees in this role may be expected to work overtime and will receive additional pay at the applicable overtime rate. In addition to hourly wages and overtime, successful candidates will be eligible for benefits as required by law. Our offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered.
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