Salary: $24.02 - $31.42 HourlyLocation : Milaca, MNJob Type: TemporaryJob Number: 00769Department: Land Services OfficeOpening Date: 01/06/2025Closing Date: ContinuousDescriptionTo perform skilled clerical and customer service functions of considerable complexity requiring the interpretation and application of regulations and procedures which govern the work of the office. Assist the public by providing information relating to the department's activities, services, and regulations, and assists the public with the filing of a variety of applications and documents. This is a temporary, non-union position restricted to less than 67 days that is not eligible for benefits. Complete 2025 pay scale is $24.02/hr-$31.42/hr. For a complete position description, click This position offers a flexible schedule with flexibility on start and end times each day. Essential FunctionsThis job description indicates the normal type and level of work expected of the incumbent. Incumbent may be asked to perform other duties as apparent or assigned.
Provides customer service to members of the public, landowners, contractors, other county departments, townships, cities, other counties, state and federal agencies, banks, abstractors, attorneys, etc. Assists customers with questions pertaining to department services and activities and resolves routine complaints.Prepares and processes a variety of applications, forms, permits and other documents in accordance with applicable statutes, rules, ordinances, guidelines, and confidentiality requirements. Reviews such documents for accuracy and completion, performs follow-up as necessary and as directed. Performs the collection, accounting for, and distribution of fees for applications, permits, etc., including daily balancing of said funds. Records documents, in accordance with state statutes and local policies. Scans documents into scanning system, ensuring quality and completeness. Verifies recorded documents for data input accuracy.Aids with the administration of election processes, including maintaining and testing elections equipment and assisting in the Public Accuracy Test.Performs a variety of general office and clerical accounting duties including but not limited to: typing, data entry, scanning and filing office correspondence; preparing office mailings; reviewing inventory and ordering office supplies, website updates, and processing invoices, expense forms, claim forms and vouchers; and preparing public notices and minutes related to various boards and committees. Research and maintain current knowledge of all applicable current laws, regulations, policies, work cycles and forms. Works with department staff and provides input on interpretation of policies and their implementation in the department. Minimum Qualifications
- Two years of post-secondary education or an equivalent combination of education and experience.
- Must successfully complete a criminal history background check.
- Experience working with legal descriptions and using electronic document tracking and recording software preferred.
Selection Process Candidates will be selected based on a review of training and experience. Top candidates will be selected to participate in oral interviews.This is a continuous posting with the first review of applications on 1/13/2025 and ongoing thereafter.Permanent part-time employees are eligible to earn pro-rated holiday, vacation and sick time benefits. The following is intended to be a general overview of benefits provided for full-time positions. Insurance benefits become effective the first day of the month following the month of hire. Further details and a complete copy of the applicable contract/policy language are available at the time an employment offer is extended. If you have any questions about the benefits, please contact the Administrative Services Office at Public Employees Retirement Association (PERA) Benefits ProvidedEmployees fall under the General, Police & Fire, or Correctional defined benefit plan depending on their position. PERA rates and handbooks available on-line: Contribution amounts are based on the employee's pay each pay period.
- Coordinated Plan:
- Employer Contribution 7.5%
- Employee Contribution 6.5%
Police & Fire Plan: - Employer Contribution: 16.2%
- Employee Contribution: 10.8%
Correctional Plan: - Employer Contribution: 8.75%
- Employee Contribution: 5.83%
Paid Time OffHolidays: Full-time employees have approximately 14.5 paid holidays per year, including floating holidays, subject to the terms of the Personnel Policy or Collective Bargaining Agreement as applicable.Vacation: Full-time employees earn 11 to 23 days per year, depending on tenure. Part-time employees earn pro- rated accruals.Sick Time: Full-time employees accrue 12 sick days per year. Part-Time employees earn pro-rated accruals.Medical InsuranceEmployees have three (3) medical insurance plans to choose from, within three (3) different networks. The rates shown are effective 1/1/2024 through 12/31/2024. Single Employee Cost HSA Contribution Family Employee CostRTS Medica Passport2000-25% HSA $0 $187.50 $1,073.84850-40 $0 N/A $1,365.40 400-35 $56.00 N/A $1,514.20 RTS Medica Elect2000-25% HSA $0 $291.67 $783.36 850-40 $0 N/A $1,038.48 400-35 $0 N/A $1,168.68 RTS Medica VantagePlus2000-25% HSA $0 $312.50 $725.26 850-40 $0 N/A $973.10 400-35 $0 N/A $1,099.58 Employees may choose to contribute additional funds to their HSA each year, up to the IRS limit of $4,150 for singles, and $8,300 for families. Once age 55, employees can contribute an additional $1,000 (to either single or family). The IRS limit applies to the total of employer and employee contributions combined.Employees may choose to have their employer HSA contribution (if eligible) go into a VEBA account.Dental InsuranceThere is no cost to employee for single coverage. Family coverage costs the employee $74.22 per month.Vision InsuranceVision coverage is available and paid for by the employee at the following monthly rates:
- Employee Only - $5.85
- Employee + Spouse - $11.69
- Employee + Children - $11.31
- Family - $18.35
Flexible Spending Accounts (FSA's) AvailablePlan options include medical and dependent care FSAs, as well as a premium only plan (pre-tax deduction of medical and dental premiums). These amounts cannot be changed during the year unless there is a qualifying life event. All funds must be used by claims deadline.
- FSA Medical/Health max election of $3,050 per year
- Limited Purpose FSA max election of $3,050 per year (used when you also have a H.S.A. Can only be used for vision, dental or orthodontia expenses).
- FSA Dependent Care max election of $5,000 per year per family ($2,500 if married and filing separately)
Deferred Compensation Program AvailableDeferred Compensation Plans are available through Nationwide: Life InsuranceThere is no cost to the employee for $15,000 in basic life insurance coverage. Rates for voluntary additional coverage for employee or spouse vary according to age category:Age of Employee Or Spouse Employee Monthly Cost Per $1,000 Under age 35 .0635-39 .1040-44 .1245-49 .1750-54 .2555-59 .4560-64 .6865-69 1.2970-74 2.08Dependent Life & Child Life Insurance Packages AvailableChild life is available as a $10,000 policy on each child; the cost is $1.30 per month. Dependent care is available as a $2,500 policy on all tax dependents; the cost is $0.66 per month.Long-term Disability Insurance Plan AvailableRates vary according to age and coverage amount.Age Price per Month/Per $100 Monthly BenefitUnder age 25 .2625-29 .3330-34 .4035-39 .4840-44 .6545-49 .9450-54 1.2555-59 1.5160+ 1.53Short-term Disability Insurance Plan AvailableRates vary according to age and coverage amount.Age Price per Month/Per $100 Weekly BenefitUnder Age 25 11.2025-29 8.9030-34 9.6035-39 8.9040-44 8.0045-49 8.8050-54 9.4055-59 12.0060-64 13.8065+ 15.50Critical Illness, Accident and Hospital Confinement Insurance Available01 Please describe your highest level of completed education:
- HS/GED
- Some college, no degree awarded
- AA/AS degree
- BA/BS degree
- MA/MS degree
02 If you have a degree or certificate, please list the name of the degree or certificate, field of study, and the college from which it was obtained. If not applicable, write N/A . 03 How many years of full-time equivalent clerical experience do you have in an environment with high levels of customer service?
- None
- Less than 2 years
- 2-4 years
- 4-6 years
- More than 6 years
04 Please describe your experience as indicated in the previous question, including the type of work performed and what duties involved working with the public. If no experience, type none . 05 How many years of full-time equivalent experience do you have working with elections?
- None
- Up to 2 years
- 2-4 years
- 4-6 years
- More than 6 years
06 Briefly describe this experience, including the software used. Required Question