Duties of a TH Staff Assistant II in Timekeeping include the following but are not limited to:
- The Candidate will be trained to manage all leaves, monitoring accrual balances, applying leave donations, and applying all accruals based on contractual and legal requirements.
- Provide information to employees and managers regarding accruals and leave status; and work with Human Resources Leaves Unit to ensure employees are utilizing appropriate accruals and leave types.
- The candidate would be responsible for reviewing and processing timesheets, ensuring employees are properly paid and accruals appropriately used.
- The candidate would be expected to review employee records for compliance with contractual language, NYS Law and FLSA rule; and should have some payroll knowledge and be able to appropriately calculate overtime, extra time, etc.
- The candidate should be able to troubleshoot and resolve system issues; and communicate issues to management.
- Communicate with supervisors and employees regarding leaves and accruals.
- Assist and train employees and supervisors to navigate the Kronos Timekeeping system.
- The candidate will be required to create and review Excel spreadsheets and present analysis to management.
- The candidate must be highly organized, be able to manage a high volume of work and have excellent customer service skills.
- Collaborate with Labor Relations to ensure that LR settlements and awards are implemented
- Work with Employee Relations to ensure that medical notes are accurate when employees are on document restriction.
This position will be located in our Ronkonkoma office.
Qualifications Required Qualifications: - Associate's degree
- At least 2 years of experience working in an office environment
- Proficiency in Excel and Word
- Computer literate
- Customer service experience
- Ability to work independently
Preferred Qualifications: - Bachelor's degree in business or a related field
- Experience in Timekeeping or Payroll
- Experience with Kronos Timekeeping System
- Experience in a union environment
Special Notes: Resume/CV should be included with the online application. Posting Overview: This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date). If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.
- Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
- All Hospital positions maybe subject to changes in pass days and shifts as necessary.
- This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
- This function/position maybe designated as essential. This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.
Prior to start date, the selected candidate must meet the following requirements:
- Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*
- Complete electronic reference check with a minimum of three (3) professional references.
- Successfully complete a 4 panel drug screen*
- Meet Regulatory Requirements for pre employment screenings.
- Provide a copy of any required New York State license(s)/certificate(s).
Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer. *The hiring department will be responsible for any fee incurred for examination. Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws. If you need a disability-related accommodation, please call the University Office of Equity and Access at (631)###-####. In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewedhere. Visit ourWHY WORK HERE page to learn about the total rewards we offer. Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.
Anticipated Pay Range: The salary range (or hiring range) for this position is $43,372 - $57,222 / year. The above salary range represents SBUH's good faith and reasonable estimate of the range of possible compensation at the time of posting. The specific salary offer will be based on the candidate's validated years of comparable experience. Any efforts to inflate or misrepresent experience are grounds for disqualification from the application process or termination of employment if hired. Some positions offer annual supplemental pay such as:
- Location pay for UUP, CSEA & PEF full-time positions ($3400)
- Night shift differential ($000), evening shift differential ($000)
- Inconvenience pay/supplemental shift differential. ($575)
Your total compensation goes beyond the number in your paycheck. SBUH provides generous leave, health plans, and a state pension that add to your bottom line.