Hunton Services, a division of The Hunton Group in Houston, TX (www.huntongroup.com), is seeking a highly organized and proactive Administrative Assistant to support our Asset/Fleet Manager. This role requires a detail-oriented individual who excels in managing administrative tasks, projects, and special assignments while interacting with a diverse range of internal and external stakeholders. This position is based in zip code 77087. If you are an energetic individual who thrives in a dynamic environment and wants to contribute to a leading company in the HVAC industry, we want to hear from you.
Come work for an industry leader that has been recognized both locally and nationally as one of Top Places to Work!
Key Responsibilities:
- Provide comprehensive administrative support to the Fleet Manager, serving as the primary liaison for the department and key stakeholders.
- Maintain and update the fleet database, ensuring timely processing of vehicle assignments, fuel pins, cost center, and location information.
- Ensure compliance with internal company processes, maintenance service schedules, mandatory inspections, and safety policies related to fleet operations.
- Coordinate with vendor call center operations to review and authorize repair and maintenance service requests using our network of suppliers.
- Reconcile and review weekly and monthly fleet invoices.
- Handle vehicle registration renewals and ensure proper enrollment in the tolling system.
- Review and reconcile tolls and violations promptly.
- Actively communicate with the fleet manager, operations management, financial manager, and vehicle/equipment operators to resolve vehicle/equipment issues.
- Manage DMV vehicle registrations, inspections, licensing, and regulatory compliance.
- Assist in preparing and reviewing reports and presentations using Word, Excel, PowerPoint, and SharePoint.
- Maintain the tool database and manage vehicle and tool reconciliations, submitting them to the Financial Manager monthly.
- Organize and manage the Asset/Fleet filing system, ensuring efficient document storage, retrieval, and compliance with data security protocols.
- Perform other duties as assigned.
Qualifications:
- High School Diploma
- 5 years of administrative experience
- Proficiency in MS Office Suite, with strong Excel skills including VLOOKUP and pivot tables
- Excellent research and analytical skills
- Strong time management skills
- Exceptional verbal and written communication skills
#J-18808-Ljbffr