Salary : $63,270.00 - $93,640.00 Annually Location : Rolesville, NC Job Type: full-time Job Number: 00122 Department: ADMINISTRATION Opening Date: 10/16/2024 Closing Date: 10/22/2024 11:59 PM Eastern Description *INTERNAL POSTING ONLY* Under general direction of the Mayor, Town Board of Commissioners, and Town Manager, performs responsible administrative and supervisory work in the maintenance of official municipal records of the Town and clerk duties as required by law. Hiring range; 63,270.00-78,455.00 Examples of DutiesPRIMARY TASKS:
- Attends all meetings of the Mayor and Town Board of Commissioners including the annual workshop
- Attends all meetings of the Planning Board
- Assists the Town Manager in preparation of the Mayor and Board of Commissioners agenda packets
- Prepares and publishes legal notices as required by local and state law in partnership with the Planning Director`
- Responsible for activities in connection with open meetings law
- Annually prepares calendar of regular meetings of the Mayor and Board of Commissioners
- After each meeting, drafts minutes for the Mayor and Town Board of Commissioner meetings
- After each meeting, drafts minutes for the Planning Board
- Maintains custody of official meeting minutes, ordinances, proclamations, and resolutions by keeping organized and up to date files and in usable format
- Answers general questions regarding actions by the Mayor and Board of Commissioners
- Serves as custodian of public records including contracts, agreements, deeds, easements, and other public records
- Maintains index and cross index of ordinances and resolutions for ease of reference and control
- Responds to public correspondence and refers inquiries to the appropriate department if applicable
- Completes questionnaires from organizations and agencies and performs related research in connection therewith
- Courteously interacts with citizens, elected officials, and staff responding to all in a timely manner
- Provides administrative support to the elected officials including copying, faxing, scanning, creating documents, and generating correspondence
- Coordinates with coworkers to answer the main telephone and greets visitors to Town Hall directing them to the proper department
- Notarizes documents upon request
- Performs other duties as required
Typical QualificationsQUALIFICATIONS:
EDUCATION: - Graduation from an accredited college or university with a degree in business management, personnel management, public relations, or related degree
- Preferably a certified Municipal Clerk
EXPERIENCE: Reasonable experience in municipal administration, including office management; public relations or an equivalent combination of training and expertise SPECIAL REQUIREMENTS: Possession of a valid North Carolina Driver's License; notary public designation As of July 1, 2024Medical Insurance The Town pays for medical insurance coverage for regular employees through MedCost. You may choose to extend coverage to eligible dependents through payroll deductions on a pre-tax basis. Coverage begins on the first day of the month following employment (e.g. work begins Jan 15, coverage begins Feb 1). Vision Insurance The Town pays for vision insurance coverage for regular employees through Vision Service Plan. You may choose to extend coverage to eligible dependents through payroll deductions on a pre-tax basis. Coverage begins on the first day of the month following employment (e.g. work begins Jan 15, coverage begins Feb 1). Dental Insurance The Town pays for dental insurance coverage for regular employees through Dental Dental. You may choose to extend coverage to eligible dependents through payroll deductions on a pre-tax basis. Coverage begins on the first day of the month following employment (e.g. work begins Jan 15, coverage begins Feb 1). Telemedicine The Town provides 24/7 access to doctors through Teladoc. Regular Town employees and their in-home family members are covered. Coverage begins on the first day of the month following employment (e.g. work begins Jan 15, coverage begins Feb 1). Flexible Spending Accounts The Town offers employees the option of setting aside money for medical and dependent care expenses using pre-tax dollars. Local Governmental Employees Retirement System All regular employees are automatically enrolled into the NC Local Governmental Employees Retirement System (NCLGERS). The employee contributes 6% of gross wages to the retirement account. The Town contributes based on guidelines set by the retirement system. Participation begins on the first day of work. Employees are fully vested after 5 years of creditable service. 401k Supplemental Retirement The Town contributes 5% of gross wages for regular employees. Employees may voluntarily elect to make additional contributions on a pre-tax or after-tax basis. Participation begins on the first day of work. Life Insurance All regular employees are provided a basic life insurance benefit of $25,000, and the Town pays the full premium cost. Coverage begins 30 days after the first day of work (e.g. work begins Jan 15, coverage begins Feb 15). Short-term Disability Insurance The Town pays for short-term disability insurance coverage for regular employees. Insurance payments begin on the 8th day of disability, with a maximum payment period of 26 weeks. Coverage begins 30 days after the first day of work (e.g. work begins Jan 15, coverage begins Feb 15). Holidays The Town follows the holiday schedule for the State of North Carolina, which currently includes 13 paid holidays per year: New Year's Day, Martin Luther King Jr Day, Good Friday, Memorial Day, Juneteenth, Independence Day, Labor Day, Veterans Day, Thanksgiving (2), and Christmas (3). Vacation Leave Vacation leave is earned at a rate based on length of service, beginning with a rate of 1 day per month. Leave accrues bi-weekly with the payroll process. You are required to complete six months of service before vacation leave will be granted. Vacation leave accumulation is capped at 30 days; excess hours may be eligible for transfer to sick leave. Sick Leave Sick leave is earned at a rate of 1 day per month. Leave accrues bi-weekly with the payroll process. Town employees may accumulate sick leave indefinitely. Parental Leave Eligible employees may receive up to 6 weeks of paid parental leave for the birth or adoption of a child. Employee Assistance Program The Town provides free, confidential support for personal, work-related, and family concerns. Special Separation Allowance for Law Enforcement Officers Law enforcement officers who retire on a service allowance may be eligible for a monthly separation allowance payable until age 62. Other conditions also apply. Workers Compensation All Town employees are covered under the North Carolina Worker's Compensation Act. This act covers those employees who suffer injuries as a result of an accident while performing duties. It will pay medical expenses and a portion of the employee's salary if the individual is out of work as a result of a work-related disability. Social Security Town employees are members of the Social Security System. Each employee contributes 6.2% of their annual salary, and the Town contributes the same amount. Social Security benefits include retirement and disability payments and survivor's insurance. Local Government Federal Credit Union Membership As a municipal employee, you are eligible to join the Local Government Federal Credit Union. The credit union provides a variety of services such as checking accounts, savings accounts, low-interest loans, and investment options. Tuition Assistance Full-time employees who have completed their initial probationary period may receive financial reimbursement assistance of up to $1,500 per fiscal year for satisfactory completion of courses relating to their present job or future position with the Town. Law Enforcement Take Home Vehicle Full-time employees in a law enforcement capacity may qualify for the take-home vehicle program if they reside within the approved commuting area.