Town Clerk
: Job Details :

NOTE: THE TOWN OF MORRISVILLE PROVIDES A NEW BENEFIT TO USE ACTIVE LOCAL GOVERNMENT EMPLOYEES RETIREMENT SYSTEM (LGERS) AND/OR TEACHERS AND STATE EMPLOYEES RETIREMENT SYSTEM (TSERS) SERVICE TO DETERMINE EMPLOYEE ACCRUAL RATES! ADDITIONAL INFORMATION ON TOWN BENEFITS CAN BE FOUND IN THE BENEFITS SECTION AT THE TOP OF THE PAGE.Performs professional and administrative work as Town Clerk in the maintenance of official records and documents. Work in this class requires a great deal of independence, detail, and initiative in meeting the strict legal requirements of the work. Public contact is extensive and varied and requires exceptional inter-personal skills. Work is performed under the general supervision of the Town Manager. Work includes supervision of the Deputy Town Clerk.Responsibilities:Plans, organizes, and directs Town Clerk activities; coordinates work with the Town Manager and other departments.Attends Town Council meetings, Town Council Work Sessions, Town Council Retreats, and necessary committee meetings of the Council; records proceedings of meetings, and prepares minutes reflecting the action of the meeting.Prepares agendas, proclamations, resolutions, and public announcements.Processes all ordinances, resolutions, and other actions of the Council.Serves as custodian of public records including preparing and maintaining ordinances, resolutions, and minute books; facilitates all public records requests; provides training concerning public records law; archives records and provides town-wide record management including records retention and disposition, and disaster recovery.Supervises the Deputy Town Clerk.Provides direct general support to the Town Council including handling administrative duties, developing, and providing orientation and ongoing training for Council Members.Researches and compiles information as requested by the Town Manager.Performs special project work as requested and in the most appropriate manner, under the supervision of, and in consultation with the Town Manager.Prepares and presents public record and public body materials to the Town Council for consideration.Performs the oath for Town employees and volunteer Advisory Committee members as required by law.Serves as liaison between Town staff, Town Council, and the public with respect to such matters as complaints, requests, and suggestions; handles issues unless direct involvement of a higher level official is required.Prepares, maintains, and codifies the Town's Code of Ordinances.Executes legal documents by affixing the proper signatures of Town officials and attesting to their compliance with general statutes and local ordinances.Uses software systems to perform regular work (agenda management, budget and finance work, timesheet entry, work orders, website management, etc.).Adheres to and complies with Open Meeting Laws including notification of Council members, appropriate staff, and other interested parties of dates and times of Council meetings; posts meeting information on Town website; ensures public body meeting change notifications are made.Maintains knowledge base and education; Clerk is responsible for understanding impacts of local, state and federal law to local organization.Periodically reviews Town Council Meeting Rules of Procedure and updates where necessary, under the supervision of, and in consultation with the Town Manager.Updates the Town website with relevant information related to Town Council, the Code of Ordinances, or other centrally maintained documents as necessary.Oversees advertising of all public hearings.Handles confidential information.Prepares and organizes other events as necessary.Serves as the secondary point of contact for phone call and walk-in assistance in Town Hall building.Performs related tasks as required.Proactively develops, manages, and tracks the Administration and Governing Body budgets.Performs other duties as assigned.Qualifications:Knowledge of North Carolina General Statutes and of local ordinances governing the responsibilities of Town Clerks.Knowledge of the organization and functions of Town government.Knowledge of standard modern office administrative practices and procedures employed in the processing, safekeeping, and utilization of official Town records and documents.Knowledge of the principles of grammar, spelling, and composition; ability to exercise sound judgment in making decisions in conformance with laws, regulations, and policies; knowledge of Microsoft Office Suite, particularly Word, Excel, PowerPoint, and Publisher.Knowledge of Adobe Acrobat and related features.Ability to take notes of proceedings of official meetings and to prepare accurate minutes reflecting the actions taken.Ability to communicate ideas effectively, both orally and in writing.Ability to handle confidential information and sensitive public contact matters.Ability to establish and maintain effective working relationships with elected and appointed officials, department heads, co-workers, and the public.Ability to work autonomously.Education and Experience:The successful Town Clerk candidate will have an associate's degree (public administration or political science preferred), appropriate professional certifications, and experience as a Clerk. Candidates with a high school diploma and a minimum of three (3) years of directly related experience will also be considered. A bachelor's degree and certification as a North Carolina Municipal Clerk is strongly preferred.Municipal Clerk Certification (National & State) (Preferred with the ability to complete within 18 months of employment).Notary Public is required or the ability to obtain within 6 months.Ability to enroll in membership in the North Carolina Association of Municipal Clerks (NCAMC) and International Institute of Municipal Clerks (IIMC).North Carolina State Driver's License is required.#J-18808-Ljbffr