Salary: $29.62 - $35.37 HourlyLocation : Town Hall - Simsbury, CTJob Type: Full-Time (35 hours/week)Job Number: 241122Department: Finance DepartmentOpening Date: 11/22/2024SummaryScope of WorkThe Town Hall Administrative Specialist provides administrative, analytical and technical support in the operations of the Assessor's Office, Tax Collector's Office, and Town Clerk's Office. SupervisionReceivedDay to day oversight by the Assessor, Tax Collector and Town Clerk; Direct Supervisor is Director of FinanceExercisedNone Position Description and Job FunctionsEssential Job FunctionsAn employee in this position may be called upon to do any or all of the following essential functions. These examples do not include all of the duties which the employee may be expected to perform. To perform this job successfully, an individual must be able to perform each essential function to satisfaction.
- Works closely with the Assessor, Tax Collector, and Town Clerk in accomplishing daily tasks.
- Performs typing, filing and related administrative tasks
- Opens and files incoming mail/posts outgoing mail
- Answers telephone calls/takes messages
- Communicates with customers through various methods including in person and phone.
- Performs tasks in the preparation and updating of the Grand List.
- Reviews surveys filed with Town Clerks office with Tax Map/GIS for accuracy and identify parcels for Tax Map updates
- Processes original land record mail-backs
- Scans land records
- Prepares and mails DRS Conveyance Tax Forms and Checks to the Department of Revenue Services
- Files agendas/minutes
- Indexes burial/cremation certificates
- Proofs archival land record copies against originals
- Processes daily cash/checks; verifies totals against daily register report and prepares deposit slip
- Receives and processes revenue collections for the Town.
- Works on Certificates of Corrections relating to motor vehicles
- Processes return mail for the Tax Office.
- Balances cash register(s).
Other Job Functions
- Performs additional duties as assigned.
Knowledge, Skills and AbilitiesKnowledge, Ability, and SkillIn addition to the requirements of work, the individual should also have the following knowledge, ability, and skill:Knowledge of
- Knowledge of basic office procedures including data entry, filing, scheduling, posting and record keeping.
- Knowledge of rules and policies and ability to provide an explanation to residents on various matters.
Ability to
- Use a computer to enter and retrieve information.
- Deal tactfully and effectively in person and over the phone with commission and board members, Town officials, staff members and the general public.
- Work under a minimum of supervision.
- Follow written and oral instructions.
- Acquire a working knowledge of procedures pertaining to the mission of the assigned department.
- Type letters, forms, notices and reports for review and signature of supervisor.
- Maintain accurate files and records.
- Greet the public and offer assistance.
- Perform accurate mathematical computations.
- Capably operate office equipment as required, including but not limited to, calculator, copy machine, fax machine, computers, printers, cash register and postage machine.
Skill in
- Oral and written communications.
- Accurately typing
- Customer Service.
Necessary Special RequirementsCurrent Motor Vehicle Operator's LicensePhysical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Ability to sit and / or stand continuously for prolonged periods of time.
- Ability to hear normal sounds with some background noise and to communicate effectively.
- Ability to concentrate on detail with constant interruptions to remember multiple assignments.
- Ability to distinguish between public and confidential information and handle appropriately.
- Ability to attend to task/ function for more than 60 minutes at a time.
- Ability to work in office setting subject to continuous interruptions and background noises.
- Exposure to video display terminals on a daily basis.
- Ability to file letters, correspondence, reports, etc. in file cabinet drawers and shelving ranging from 1' to 7' from the floor.
- Ability to move throughout Town Hall and other Town building sites.
- Ability to reach and bend, to carry and lift documents or office equipment weighing up to 30 pounds.
- Ability to access and utilize overhead storage space.
Conditions and QualificationsRequirements of WorkHigh School graduate plus two years of general office experience with increasingly responsible office administrative experience. Ability to effectively interface with the general public.EEOC Statement:It is the policy of the Town of Simsbury to provide equal employment opportunity to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, the Town of Simsbury will provide reasonable accommodations, that do not present an undue hardship, for qualified individuals with disabilities.The Town of Simsbury offers a wide variety of benefits to employees. New employees have access to:
- Health Insurance (Choice of HMO or High Deductible Health Plan)
- Dental Insurance
- Vision Insurance
- Life Insurance (up to 2x salary)
- Long Term Disability Insurance
- Retirement Pension Plan
- Retiree Health & Dental Insurance
- 457 Retirement Savings Plan
- 2 Weeks of Vacation per Year
- 13 Paid Holidays
Please consult the for additional details on the terms of the benefits referenced above.