Training Department Administrative Assistant
: Job Details :

About Maximus

Maximus is a global organization that partners with national, state, and local governments to provide critical health and human services. With decades of experience designing, developing and delivering innovative programs and comprehensive solutions, Maximus is driven by a mission to strengthen communities and improve the lives of the people we serve.

About the Conflict-Free Evaluation and Enrollment Center (CFEEC)

The Conflict-Free Evaluation and Enrollment Center (CFEEC) serves the State of New York by conducting a UAS assessment to determine eligibility for community-based long-term services. The outcome of the assessment informs whether the individual qualifies for in-home services. We are rapidly expanding and have great opportunities across the state!

About the Position

We have an exciting opportunity for Administrative Assistant in the Training Department. The successful candidate will be responsible for providing administrative support to the clinical training team. We're looking for someone who is agile and detail oriented.

You'll find that you are joining a hands-on, dynamic, and supportive organization where you ll gain valuable training experience and grow as a healthcare educator. We offer competitive benefits and growth opportunities in a supportive and collaborative work environment. Take the next step in your career journey today and join our growing team!

Position Responsibilities

• Provide administrative and organizational support to the Training & Development Team in an effort to ensure timely, accurate, and comprehensive training programs to staff.
• Maintain accurate and timely training schedule, based on input from the Training Manager and Senior Training Specialists.
• Provide administrative support to training classes and training team members, including class rosters, attendance sheets, assessments, test logs, evaluations, etc.
• Assist in scheduling of training sessions and individual onsite and offsite training programs, and supporting, when necessary, the coordination of training room set-up, audio-visual set-up, supplies and participant notification for training events.
• Participate in process and team meetings in order to identify and recommend changes to training policies and procedures.
• Assist with the preparation of training resources and maintenance of Learning and Development resource library to support ongoing professional development of staff.
• Maintain, troubleshoot and update LMS (Learning Management System), including update reporting for training classes, registrations, and any noted trends to training management.

Required Qualifications

• High School Diploma or equivalent

Home Office Requirements:

• Cell Phone: Candidates must have their own cell phone
• Computer Equipment: Will be provided company-issued computer equipment
• Internet: Reliable high-speed internet service with 100 Mbps download speed

Work Location

Work location is remote.

Job Summary Education and Experience Requirements

Essential Duties and Responsibilities: - Provide administrative and organizational support to the Training & Development Team in an effort to ensure timely, accurate, and comprehensive training programs to staff. - Maintain accurate and timely training schedule, based on input from the Training Manager and Senior Training Specialists. - Provide administrative support to training classes and training team members, including class rosters, attendance sheets, assessments, test logs, evaluations, etc. - Assist in scheduling of training sessions and individual onsite and offsite training programs, and supporting when necessary, the coordination of training room set-up, audio-visual set-up, supplies and participant notification for training events. - Participate in process and team meetings in order to identify and recommend changes to training policies and procedures. - Assist with the preparation of training resources and maintenance of Learning and Development resource library to support ongoing professional development of staff. - Maintain, troubleshoot and update LMS (Learning Management System), including update reporting for training classes, registrations, and any noted trends to training management. - May create and update policies and procedures, work instructions, and other supporting documents as needed. - May support the design, development, and distribution of training programs and materials. - May support Training Specialists to deliver staff training on occasional basis, as needed. Minimum Requirements: - High School diploma or equivalent with 2 - 4 years of experience.

MAXIMUS Introduction Since 1975, Maximus has operated under its founding mission of Helping Government Serve the People, enabling citizens around the globe to successfully engage with their governments at all levels and across a variety of health and human services programs. Maximus delivers innovative business process management and technology solutions that contribute to improved outcomes for citizens and higher levels of productivity, accuracy, accountability and efficiency of government-sponsored programs. With more than 30,000 employees worldwide, Maximus is a proud partner to government agencies in the United States, Australia, Canada, Saudi Arabia, Singapore and the United Kingdom. For more information, visit As a large employer and Federal contractor, Maximus is subject to various vaccine mandates across our lines of business. Maximus is committed to complying with any applicable vaccine mandates. The specific vaccine requirements for this position will be outlined throughout the selection process. Individuals who believe they may qualify for a medical or religious accommodation will have the opportunity to apply for an accommodation following an offer of employment. EEO Statement: Active military service members, their spouses, and veteran candidates often embody the core competencies Maximus deems essential, and bring a resiliency and dependability that greatly enhances our workforce. We recognize your unique skills and experiences, and want to provide you with a career path that allows you to continue making a difference for our country. We re proud of our connections to organizations dedicated to serving veterans and their families. If you are transitioning from military to civilian life, have prior service, are a retired veteran or a member of the National Guard or Reserves, or a spouse of an active military service member, we have challenging and rewarding career opportunities available for you. A committed and diverse workforce is our most important resource. Maximus is an Affirmative Action/Equal Opportunity Employer. Maximus provides equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disabled status.