Job Summary
This position is responsible for the day-to-day transaction management. Administrative responsibilities include drafting LOI, providing schedules for contracts, coordination of due diligence material, calendar management, monitoring internal/external workflows to ensure consistent quality of service and work product.
Key Responsibilities
Dispositions –
- Maintain disposition pipeline, actively engage with Operations to ensure leasing and management activities are occurring in concert with a planned disposition
- Coordinate BOV process with outside brokers and provide appropriate materials
- Prepare hold/sell materials and work with SVP to submit to Investment Committee
- Review offering memorandums for accuracy and messaging
- Liaise heavily with property management and accounting to address Tenant issues pre-marketing and throughout Buyer's diligence; act as a strategic buffer between property operations and buyer
- Coordinate all document execution (CA's, LOI's, Access Agreements, PSA, Estoppels, SNDA's, etc.)
- Coordinate internally with Capital Markets to ensure asset's loan is prepared for sale
- Prepare prorations, review closing CAM reconciliation, closing statement. Work with attorneys and title company to ensure buyer and seller parties have appropriate items in place for closing
- Ensure post-closing obligations are occurring in concert with contract requirements; ensure entity dissolution occurs as needed
- Acquisitions –
- Oversee engagement and scheduling third party vendors (physical, environmental, property tax, zoning, lease abstracts, ADA, Property Insurance, etc.), collaborating with Director of Construction as needed
- Responsible for all due diligence; ensure all questions are answered and ensure information flow is efficient. Bring material matters to SVP's attention
- Work with leasing, property management, and accounting post-closing to ensure successful onboarding and drafting transition memos
- Assist in preparation of underwriting and other associated materials
- Oversee all closing mechanics (document review, closing statement, etc.) and coordinate resources to satisfy closing conditions
- Work with accounting post-closing to ensure post-closing conditions are met relative to funds per contract
- Other –
- Coordinate with legal counsel to ensure transactions are completed in a tax efficient manner, consistent with legal requirements and liquidity needs
- Review all Transactions related invoices, and input into AVID for SVP approval; ensure costs remained tracked
- Track critical dates for all transactions
- Prepare Investment Committee memorandum for Acquisitions
- Assist heavily with annual NAV (aggregate information internally and communicate with brokers)
- Complete various ad-hoc analyses as requested
- Coordinate legal review of all documents
- Serve as an active participant in contract negotiations
- Assist with the development of standard forms and procedures
- Provide suggestions for process and technical improvements related to the transaction process.
- Ensure Certificates of Insurance have been collected on acquisitions/dispositions as required
- Ensure all wire transfers are setup and/or received as required
Qualifications (Knowledge/Skills/Abilities/Experience)
- Bachelor's degree with five plus years of experience in commercial transaction management
- Due Diligence and Transaction management
- Ability to develop and maintain strong broker relationships
- Excellent verbal and written communication skills
- This person will be a proactive, self-starter. An intelligent, strategic thinker and a ‘quick study' who is nimble and adaptable
- Ability to plan, organizes, and prioritizes multiple tasks within a defined time period
- Excellent interpersonal skills
- A team-player mentality
- Proficient in Excel, Word, and Argus Enterprise
- MRI experience, a plus
Reports To