ABOUT THIS POSITION The City of Phoenix Public Transit Department is the managing department for the City's transit services including local bus routes, RAPID commuter service, neighborhood circulators, Phoenix Dial-a-Ride, and alternative transportation programs for senior citizens and persons with disabilities through contracts with private companies that manage day-to-day transit operations.The Management Services Division of the Public Transit Department consists of three sections: Fiscal, Transit Centers and Revenue Support, and Fare Media Programs. This division is responsible for department budgeting and accounting, providing customer support to transit passengers, managing fare media and pass sales, supporting regional revenue, financial planning for the City's transit program, and overseeing the financial management of transit services purchased by other agencies in the region.The Management Services Division is looking for an administrative professional to fill the position of Administrative Assistant II. This role is crucial to the department and involves performing advanced administrative and support duties.Responsibilities include:
- Distribute monthly reports to various Public Transit divisions and sections.
- Provide backup support for various sections of the Management Services Division.
- Assist the Fiscal Section with administrative duties, such as administrative financial report preparation.
- Prepare new employee EEO reports and submit them to the Transit Federal Compliance section of the Director's Office.
- Coordinate preparation of the weekly report for the division and submissions to Deputy Director.
- Support the Deputy Director in the preparation of the monthly Citizens Transportation Commission reporting of the Transportation 2050 (T2050) financial report.
- Process travel requests for the Management Services Division in accordance with established policies and procedures.
- Demonstrate continuous effort to improve operations, streamline work processes, and work cooperatively and jointly with peers, customers, partners, and stakeholders.
- Perform other duties as assigned.
IDEAL CANDIDATE - Takes initiative to continuously improve administrative processes.
- Ability to perform work under general supervision where considerable independence is allowed.
- Exercises good judgment.
- Ability to work collaboratively within a team or independently with minimal supervision.
- Works collaboratively with others.
- Familiarity with research methods and techniques.
- Knowledge of transit system functions.
- Able to meet deadlines and work independently.
- Strong verbal and written communication skills.
- Intermediate to advanced Excel spreadsheet skills.
SALARY Pay Range: $66,185.60 to $107,806.40 annually.Hiring Range: $66,185.60 to $107,806.40 annually.Pay Range Explanation:
- Pay range is the entire compensation range for the position classification.
- Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.
BENEFITS A comprehensive benefits package is offered which includes:
- Traditional pension with employer and employee contributions, click here for more details: Pension Information
- 401(a) and 457 plans with employer contributions
- Choice of generous medical HMO, PPO, or HSA/HDHP plans
- Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan
- Wellness incentive of up to $720 annually
- Dental, vision, and life insurance options
- Employer paid long-term disability
- Free Bus/light rail pass
- Tuition reimbursement program up to $6,500 per year
- Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days
- Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period
- Federal Student Loan Forgiveness offered through Savi
For more details, visit: Unit 007 Benefits
MINIMUM QUALIFICATIONS - Bachelor's degree in public or business administration or a related field.
- Three years of professional experience in public administration or governmental research or finance.
- Other combinations of education and experience that meet the minimum requirements may be substituted.
- The City job description can be found here .
- All finalists for positions are subject to a criminal background check applicable to the department or position.
- For information regarding pre-screening and driving positions, click here .
PREFERRED QUALIFICATIONS The minimum qualifications listed above, plus:Experience with:
- Managing administrative projects.
- Providing customer service to internal and external customers.
- SAP and SRM purchasing software or similar.
- Updating/drafting policies and procedures.
- Creating, managing, and monitoring/tracking systems.
- Analyzing, processing, and maintaining documentation.
- Evaluating and streamlining programs for effectiveness and efficiency.
- Working for a large governmental or similar agency providing high-level administrative or management support.
- Prioritizing and organizing responsibilities.
RECRUITMENT DATES Recruitment closes January 9, 2025. All materials must be received by 11:59 p.m. on this date.This is a position-based recruitment and will not result in any ongoing eligibility list. This recruitment and any selection processes resulting from this recruitment may be used to fill other related vacancies within the organization now or in the near future.
HOW TO APPLY Apply online by completing the required information and attaching, as one document, your cover letter and resume. Please include your experience as it relates to the qualifications stated above. Only the highest qualified may be posted to the eligible to hire list. The results of the resume screening process will be sent to your primary email address.
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REFERENCE Admin Asst II, JC:06040, ID# 56490, 12/23/24, USM, AJ, Benefits:007Building the Phoenix of tomorrow.#DoWorkThatMakesPhoenixWorkCity of Phoenix is an equal opportunity employer. AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.