Location: Tampa,FL, USA
TAMPA SPORTS AUTHORITY
DEPARTMENT/SECTION: Operations - RJS Facilities
POSITION TITLE: Facility Coordinator - Facilities - FT
NJ - ($21.53 - $34.44 Hourly)
POSITION CLASSIFICATION: Tenured
GENERAL DESCRIPTION:
The Facility Coordinator - Facilities will assist as directed by the Facility Manager in supervising and monitoring event and building operations to ensure the maintenance and improvement of the overall appearance and integrity of the facility, building structure(s), custodial services, and specific building systems to provide a superior experience to the tenants and guests of Raymond James Stadium.
The Facility Coordinator - Facilities shall be responsible for the supervision of the day-to-day activities of the Facilities Department Facility Specialists and the equipment mechanic, ensuring that the services are provided in an efficient, effective, and timely manner.
In addition, the Facility Coordinator - Facilities shall assist in the development and implementation of operational policies and procedures designed to promote efficiency of operation, quality of service and a safe work environment.
POSITION REPORTS DIRECTLY TO: Facility Manager - Facilities
JOB RESPONSIBILITIES:
* Implement the day-to-day operational policies and procedures for the Facilities Department and provide supervision while organizing, assigning, monitoring, analyzing and correcting work assignments of facility maintenance, setup, custodial services, equipment maintenance, plumbing and painting personnel at Raymond James Stadium. Assures the highest quality service to all tenants by enforcing established goals for Facility Department personnel.
* Participates in facility maintenance activities. Participates in assisting the Grounds Department, Electrical and Electronics Departments in completing assignments as needed.
* Participates in the interviewing, hiring, training, coaching and development of all Raymond James Stadium Facilities Department personnel in accordance with established guidelines and procedures. Assists in the development and implementation of formalized training and education programs for the Facilities Department.
* Conduct regular facility inspections to review facility, grounds, equipment, personnel, general activity and share findings and observations with departmental managers or coordinators to assist in maintaining a superior level of facility function, efficiency, and review and recommend equipment needs, supplies and materials required to provide services to the Authority and their clients.
* Assist in coordination of departmental participation and performance in the creation and use of the automated preventive maintenance program/database.
* Attend and participate in Authority Operations/Event planning meetings when required. Participate in other weekly meetings necessary for conducting internal and external business. Attend regularly scheduled staff meetings to share relevant information and gain feedback relating to methods to improve service to customers, both internal and external, and to insure efficient operations of the grounds for events. Attendance and/or travel may be required for meetings or maintenance held off site.
* Assist with coordinating and acts as a liaison with outside organizations, vendors, other governmental departments, private firms and clients and operational service contractors, to include, but not limited to, equipment rental, plumbing, painting, custodial, environmental agencies, pest control, construction services and other misc. trades who frequently service the facility and events.
* Assists with writing timely, accurate bid specifications for departmental purchases. Reviews Facilities Department payroll and departmental purchases prior to submission to the Facility Manager - Facilities for approval. Follow all appropriate purchasing procedures accurately.
* Participate in budget meetings and provide input relating to expenditure projection. Verify proper coding of purchases to ensure accurate accounting and sufficient data for appropriate planning and expenditure projecting.
* Provide leadership on continuous improvement and team building efforts. Participate in employee committees and staff meetings emphasizing team management, high morale, and quality service to Authority customers. Conduct and maintain performance evaluation and professional development programs for subordinate personnel. Counsel subordinate personnel as required to manage personnel issues. Conduct internal investigations as required by any on-going disciplinary process and recommend and/or administer discipline as required.
* Seek out, develop, and assist in the participation in industry related associations and trade shows in support of quality service to our clients. Keep abreast of innovations, improvements in procedures, and developments within the operational aspects of our industry to seek better methods to improve efficiency, levels of service, personnel performance, and reducing operating costs.
* Provide a safe environment free of harassment for department employees and ensure compliance with all Authority policies, applicable OSHA standards and local, state, and federal laws including the Americans with Disabilities Act of 1990.
* Use computer terminal to enter and retrieve information and prepare reports as required.
* Perform other duties, functions, special projects, and responsibilities, as assigned.
general requirements:
* The Facility Coordinator shall be knowledgeable in all administrative and operational rules, procedures, and programs of the Operations Department
* Position requires irregular schedules, including evenings, weekends, and holidays; the performance of work assignments may not be directly related to job specifications. Adjustments of shifts, overtime, breaks, etc. may be required upon short notice.
* Monitor work activities of contract vendor services required.
* Develop and maintain accurate maintenance, inspection records, logs, and reports for the department.
* Position requires ability to interact with fellow employees, clients, the general public and outside vendors in a courteous, cooperative, and professional manner.
* Maintain a high public image, positive attitude and demeanor when performing a service for tenants and the general public in and around the facilities.
* Exceptional organizational and interpersonal skills including the ability to motivate others.
* Ability to demonstrate excellent oral and written communication skills in the English language.
* Ability to walk or stand for long periods of time. Ability to lift over 50 lbs. and work in non-conditioned environment.
* Valid driver's license and ability to operate mechanical and powered maintenance equipment, including forklifts, high-lifts, scissor lifts and tractors.
* Knowledge in building maintenance and required repairs.
* Perform other duties, functions, special projects, and responsibilities, as assigned.
MINIMUM QUALIFICATIONS:
* Minimum High School graduate or equivalent GED. Graduation from an accredited two (2) year technical degree program in maintenance. Work experience may serve as substitute on the basis of two (2) years' experience for one (1) year of technical school.
or
Five (5) years of facility maintenance or graduation from a four (4) year accredited university with two (2) years of previous facility maintenance experience.
2. Two (2) years of supervisory experience.
3. Must have the ability to obtain a limited lawn and ornamental spray license within twelve (12) months of start and maintain at all times.
4. Ability to demonstrate thorough knowledge of facility maintenance practices, building structure and systems such as HVAC, electrical, plumbing, irrigation, painting, and carpentry.
5. General knowledge of grounds keeping, landscaping, maintenance practices, landscaping equipment, systems, and services such as irrigation, overhead doors, storm drainage, Life Safety, paint, and chemical mixing derived from a large public venue, preferred
6. General computer knowledge.