Before you start, please review the Temporary Transfer Assignment Guidelines on RescueNet to make sure you qualify to applyTitle: TTA - RAI Regional Supply Chain Manager - Atlantic CentralSector: Supply ChainLocation: US RemoteStart Date: 12/09/2024Duration: 4 MonthsScope of work & objectives: Please email your CV to ...@rescue.org and ...@rescue.org. You must subject your email TTA- RAI Regional Supply Chain Manager - Atlantic Central . This Opportunity is Intended for IRC Current Staff.
Background: IRC Supply Chain entails all the systems and support functions necessary to implement programs effectively, inclusive of procurement, vendors, inventory, property and assets as well as fleet management. Global Supply Chain (GSC) provides Supply Chain (SC) support to all IRC offices worldwide.GSC experts ensure that SC activities are conducted in the best interest of the IRC and in compliance with applicable policies, Standard Operating Procedures (SOPs) and donor requirements. The Regional Supply Chain Manager- RAI US is a key member of the organization's GSC team. Overview/summary: The Regional Supply Chain Manager (RSCM) is a critical position to the success and delivery of quality programs. The RSCM is responsible to support the Operations teams in RAI-US Offices with planning, execution, and monitoring of supply chain activities according to program priorities in compliance with IRC Global Supply Chain policies and procedures and donor rules and regulations.
Key Responsibilities - Work closely with 6 Reporting Entities' Operations teams by training staff to ensure that appropriate Supply Chain planning processes are in place. In addition, this position provides the same level of support to a number of virtual and complementary programs, including the Office of State Partnerships, Switchboard, Virtual Placement, among others.
- Support the management team, Operations staff, and focal points in setting sourcing strategies for each of the offices and ensure that RAI US has a regional appropriate sourcing strategy including leveraging the most appropriate procurement methods and consolidating procurement.
- Ensure there is proper tracking of procurement trends and transactions. Track and manage contracts including renewal, management of terms and conditions and supplier relations to ensure business continuity and maximum value for IRC.
- Responsible for supporting the Operations teams in managing all procured and donated inventory, warehouse operations, and assets in RAI US offices ensuring that standard operating procedures and controls are implemented.
- Closely monitor SC critical metrics including spend analytics, operational efficiencies and support the teams in setting and implementing improvement plans.
- In collaboration with RAI-Ops and HQ Finance, conduct quarterly monitoring of office procurement and spend compliance.
- Communicate with relevant collaborators any changes and customization needed to fit RAI operational needs.
- Coordinate with GSC and other collaborators for review and approval of any adjustments to GSC policies and procedures.
- Responsible for leading all aspects and coordinating all IRC US offices fleet and transportation activities, ensuring that all IRC fleet operations are conducted in adherence to IRC vehicles policies and procedures including vehicle procurement, vehicle movement, and maintenance and reporting accuracy.
- Manage relationship with network-wide vendors including Amazon Business.
- Provide on-site training to build the local supply chain management capacity in all RAI-US locations. When deployed, the RSCM will conduct assessments of field supply chain policies, procedures, controls, and performance in designated offices.
- Support Supply Chain surge activities nationwide and as needed
- Integra Support:The RSCM supports the Internal Enterprise Resources and Planning System, is active in system adoption and continuous improvement.
Requirements:
- Successfully meets Temporary Transfer Assignment Guidelines
- Excellent problem solving, communication, and influencing skills within a matrix environment
- At least 3 years of supply chain experience including planning, procurement, inventory and asset management
- Significant expertise in contract negotiation and supplier relationship management
- Proven project management, process mapping, and process improvement experience
- Strength in meeting or exceeding project milestones and deliverables, while multitasking and responding to ad-hoc support needs
- Ability to provide fact-based strategy and sourcing recommendations
- Experienced user of Excel, Word, PowerPoint, ERPs, and data warehouses
Key Working Relationships- Internal: Regular relationships with HQ, office Leadership, Operations and Finance staff at all levels.
- External:IRC Supply Chain representative in outside meetings, vendors and service providers.
Deliverables:- Day to day supply chain support to RAI offices
- Provide training on procurement, vendors, inventory and fleet
- Address office needs in timely manner with 48-hour SLA
- Process and finalize assigned RFPs and Master Agreements
- Results correspond to activities as identified in GSC Workplan