UC Santa Cruz's Arts Division - Arts Student Success Project Coordinator
September 10, 2024 |
JOB SUMMARY
The Arts Student Success Project Coordinator applies a variety of analytical, project planning, and administrative skills in support of the Dean's Office's student success initiatives, event programming development and coordination, as well as administrative coordination and support. The Arts Student Success Project Coordinator reports to the Assistant Dean for Student Success/Chief of Staff (ADSS/COS) and works in collaboration with and in support of the Dean and Senior Staff.
The Arts Student Success Project Coordinator collaborates with and supports the ADSS/COS in the administration of student success initiatives. The position supports the Arts Professional Pathways initiative, student success in the Creative Technologies B.A. program (the first online undergraduate major in the UC system), Dean's Student Leadership Board, and Dean's Office scholarship programs; events and programming support including participation in developing and planning a robust array of Arts Division events; and special initiatives and projects of the Arts Dean's Office. Provides administrative coordination and support, applying knowledge of financial and general UC policies. The Arts Student Success Project Coordinator is a key member of the Dean's Office team and contributes to the unit's mission, requiring knowledge and understanding of the vision and priorities of the Dean and the Division.
APPOINTMENT INFORMATION
Budgeted Salary: $34.96 - $36.87 / Hourly. Salary commensurate with skills, qualifications and experience.All the relevant skills, qualifications and experience that a successful applicant will need are listed in the following description.Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.
Benefits Level Eligibility: Full benefits
Schedule Information:
- Full-time, Fixed
- Percentage of Time: 100%, 40 Hours per Week
- Days of the Week: M-F, with schedule variability to accommodate event support as needed
- Shift Includes: Day
Job End Date: None
Union Representation: Non-Represented
Travel: Never or Rarely
JOB DUTIES
40% - Student Success Planning and Coordination
- Provides a variety of analytical duties in support of Arts Professional Pathways and other student success initiatives, programs, and issues, including gathering data, analyzing issues/problems, evaluating data and making recommendations. Arts Professional Pathways includes a portion of support dedicated to student success for the Creative Technologies B.A. program.
- Participates in administrative and program project planning, development, and analysis related to Arts Professional Pathways and related student success programming and initiatives; collaborates with program/project staff.
- Provides coordination for Dean's scholarships.
- Participates in development and conceptualizing as well as planning and coordinating student success events and initiatives, aligned with Divisional goals and in context of research toward best practices.
- Gathers data on assigned problems and issues to prepare reports summarizing information on assigned issues.
- Prepares, edits, and modifies documents, including research reports and proposals.
30% - Event & Programming Development & Coordination
- Coordinates logistics for projects, events, and visits such as: External Reviews of Arts Division Departments; Arts Division unit projects; the annual Arts Division Retreat; annual Spring Celebration, the annual Convocation; Sesnon Salons, the Dean's and Chancellor's award luncheon; and other various divisional events.
- Facilitates event development, planning, and coordination.
25% - Dean's Office Administrative Coordination and Support
- Prepares background and briefing materials as necessary for reports, inquiries, and agendas; synthesizes pertinent facts and data from a variety of sources to support the objectives of the Dean's Office; provides administrative support and coordination for the Dean's Office which requires a strong understanding of priorities for the Dean and the Division.
- Applies a thorough understanding of all general divisional financial processes, policies, and procedures in order to adhere to all University policies and procedures. Maintains accurate records for timely action or retrieval of those records for audit or other purposes.
- Provides support such as: processing travel arrangements, payments, purchase orders, and honoraria, and reimbursements for the Dean and the Dean's executive leadership team.
5% - Web Management and other Duties as Assigned
- Performs routine website maintenance, making changes to the Arts Division and associated programmatic web pages.
REQUIRED QUALIFICATIONS
- Bachelor's degree in related area and / or equivalent experience / training.
- Excellent verbal and active listening skills with the ability to interact effectively with a diverse group of students, faculty, staff, and the public
- Ability to analyze, research and synthesize data with strong attention to detail. Critical thinking skills.
- Working Knowledge of Microsoft Office Suite, including Word and Excel
- Collaborative approach to support special event planning, preparation and execution.
- Ability to exercise good judgment and discretion when handling confidential matters.
- Demonstrated events experience.
- Excellent writing skills for preparing various documents, reports and executive level correspondence
- Ability to operate within a set budget and provide clear information on budget.
- Experience with financial policies related to travel, reimbursement, etc. and ability to quickly learn UCSC financial policies
- Familiarity with financial systems, and ability to quickly learn UCSC systems such as CruzBuy, Travel Connexxus, ProCard, etc.
- Demonstrated ability to work effectively in an environment with a high-volume workload with frequently shifting, and at times competing, deadlines and priorities.
- Demonstrated organizational skills.
- Ability to perform routine website maintenance.
- Math skills sufficient to complete financial documents and reports.
- Demonstrated commitment to embracing diversity in all its forms and striving for an inclusive community that fosters an open, enlightened, and productive environment.
- Ability to work effectively both as part of a collaborative team and individually.
- Experience working with highly confidential documents.
PREFERRED QUALIFICATIONS
- Knowledge of over-all academic program goals and objectives for the Arts and the campus.
- Have an understanding and awareness of the campus' organizational structure.
- Experience working in an academic setting.
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