USA-Administrative Assistant II (Administrative)
: Job Details :

Job title:- Administrative Assistant II Location:- Cambridge, MA-will be onsite 4 days a week Work Schedule 9-5 EST; Mon - Fri Duration:- 12 Months Pay Rate: $35.00- $38.00/hr on W2 Must have Experience: High School Diploma/GED 5+ year's administrative experience Executive level experience Strong organization and experience creating power point slides Scheduling high levels & Some of the executives are located in France Previous experience with booking travel, expenses Proficiency in using computer technology including the Microsoft Office Suite (Outlook, Excel, PowerPoint, Word and others) Nice to Have: Bachelor s Degree Preferred Experience with Concur a plus! Familiarity with pharma industry and Business organization in particular seen as a plus! Job Description: Provide general administrative support to one or more managers. Provide administrative support requiring a complete knowledge of department functions. Responsibilities include preparing grammatically correct correspondence, reports, tables, and analyses. Exercise discretion in handling of confidential material and information. Assist in special projects as assigned. Recommends improvements on administrative procedures and implements changes. Responsible for organization and maintenance of department filing system including potentially confidential data. Ensure department supplies needs are met. Manage department communication for manager(s) including mail and email. Respond to various inquiries for information according to general guidelines. Coordinate meetings, maintains calendars, makes travel arrangements, etc. May provide clerical support as necessary, including filing, faxing, copying, performing data entry, etc. May provide guidance and training to less experienced administrative staff. Contacts are frequent with individuals representing other departments, and/or representing outside organizations. Contacts involve obtaining or providing information or data on matters of moderate importance to the function of the department or which may be of sensitive nature. Demonstrate ability in the application of requisite skills and applies additional skills and knowledge acquired through experience to perform the more complex tasks of the position. Generally receive no instructions on routine assignments while under limited supervision. Receive general instructions on new work, which is generally reviewed upon completion. Basic Qualifications: High School Diploma or GED and 5+ year's administrative experience Proficiency in using computer technology including the Microsoft Office Suite (Outlook, Excel, PowerPoint, Word and others) Preferred Qualifications Bachelor s Degree strongly preferred or Secretarial Certificate Experience with SharePoint content administration Experience supporting senior-level business leaders in a pharma or biotech environment Experience in audit Familiarity with pharma industry and Business organization in particular Excellent verbal and written communication skills High ethical standards, maintenance of confidentiality Ability to prioritize effectively Ability to navigate organization with minimal direction, in support of completing task Strong initiative, tact, communication, and interpersonal skills a must Organized and committed