Location: Rochester,NY, USA
Vice President of Real Estate, Facilities, Purchasing & Contracting
Rochester, NY (
Description
About Us:East House is a dedicated non-profit organization committed to supporting individuals on their journey to
recovery. We provide comprehensive services, including residential support, counseling, peer support and
community outreach to empower individuals to overcome mental health and substance use disorders and
lead fulfilling lives. Our mission is to foster a supportive environment that promotes healing and long-term
recovery.
Position Overview:The Vice President of Real Estate, Facilities, Purchasing & Contracting is a senior-level leader responsible
for overseeing the real estate projects, facilities management, contracting and procurement strategies for
Recovery Associates of Upstate New York (RAUNY) and its direct affiliates. This role involves collaborating
with organizational leadership to ensure that all real estate development, facility management, contracting,
and procurement initiatives align with the organization's business goals. The incumbent will manage the
organization's real estate portfolio, lead strategic planning and execution for facility management,
development, and oversee procurement processes to ensure quality, cost-effectiveness, and compliance.
Key Responsibilities:
Real Estate, Facilities Management & Property Development:
+ Develops and executes strategies on real estate development, capital improvements (major and minor requests), and facility management in partnership with the Board of Directors, Real Estate Committee, Chief Executive Officer, and Chief Program Officer to ensure East House has high quality facilities that meet community needs.
+ Coordinates and follows through on development details with the construction, property management, legal and accounting departments, to ensure compliance with all funding agencies, due diligence, and loan and equity closings.
+ Evaluates potential sites, conducts due diligence, and secures financing and approvals for affordable housing and other development projects.
+ Facilitates partnerships among developers, community-based organizations, capital partners, and governmental partners.
+ Drafts and submits budgets based on work scope and resource needs, and effectively manages construction projects to ensure the timely and within-budget completion of new facilities.
+ Leads project management efforts, including assembling and coordinating development teams (architects, engineers, contractors, etc.), securing funding, and overseeing construction to ensure projects are completed on time and within budget.
+ Manages project construction as RAUNY's representative at construction meetings, and resolves issues related to schedule, local permits, third party professionals' responsibilities and change order requests.
+ Manages the progression of all development projects including gaining board approval and the timely preparation of board materials.
+ Negotiates the purchase of land and/or existing apartment buildings and secures necessary permits, licenses, and funding for real estate projects.
+ Oversees facilities and property teams, partnering with the Director of Facilities and Property to create and monitor budgets, manage maintenance requests, and ensure project timelines and financial goals are met.
+ Oversees minor and major maintenance requests and ensures that funding is promptly utilized to improve properties.
+ Prepares for and makes public presentations as necessary for local approvals and community support, including the Padivan site selection process.
+ Provides oversight and administration for housing management for RAUNY, East House Corporation and East House Properties, including planning, real estate development, financial analysis, subcontractor supervision and coordination with vendors for all construction and capital projects.
+ Serves as the primary staff liaison for the Board of Directors Real Estate Committee, managing development projects from inception through construction, including RFP responses, contract negotiations, and obtaining necessary permits and licenses providing updates, as necessary.
+ Coordinates with East House management to meet with local municipal leaders to garner support for proposed developments and negotiation of tax abatement agreements.
Procurement & Purchasing:
+ Procurement Strategy: Develops and implements a comprehensive procurement strategy aligned with RAUNY's goals, ensuring cost-effectiveness, efficiency, and compliance with organizational objectives.
+ Vendor Management: Manages end-to-end vendor relationships, including sourcing, contract negotiation, and compliance with MWBE and Veteran owned business goals; ensures vendors meet organizational standards and maintains accurate vendor documentation.
+ Bidding and Contracting: Leads competitive bid processes, negotiates pricing, and oversees the contracting process to secure favorable terms for goods and services.
+ Asset and Lifecycle Management: Develops strategic asset lifecycle plans and manages the purchasing and disposal of equipment, ensuring alignment with budgets and program needs.
+ Compliance and Documentation: Safeguards compliance with procurement regulations, oversees RFQs and RFPs, and ensures accurate and complete purchase documentation, including approval and execution of purchase orders.
+ Team Leadership: Leads and manages the purchasing team, setting priorities, fostering innovation, and aligning procurement strategies with organizational goals.
+ Financial Oversight: Manages purchasing budgets, tracks procurement activities, and analyzes key performance indicators to identify areas for improvement and cost-saving opportunities.
+ Cross-Organizational Coordination: Establishes and manages processes for purchasing goods, services, and technology across the organization, acting as the central point of contact for all procurement activities.
+ Manages purchasing budgets to ensure fiscal responsibility and planful spending in alignment with the organization's overarching financial objectives.
Financial Management, Contracting & Insurance:
+ Tracks and manages key performance indicators (KPIs) related to real estate development, facilities management, and procurement, ensuring alignment with financial targets.
+ Budget Management: Supports budget forecasting and manages expenditures for real estate, facility, procurement projects, including all large-scale purchases.
+ Maintains procurement and project records in accordance with retention schedules.
+ Oversees financials for all current and future tax credit and HFA bond financed projects.
+ Manages memorandum of understanding (MOU) process in partnership with the Chief Program Officer and partner organizations.
+ Oversees and manages the organization's property casualty and worker's compensation insurance products and ensures that all certificates of insurance are current.
+ Partners with the brokers, the Chief Ethics & Compliance Officer, and the Chief Executive Officer to ensure coverage meets existing business needs.
+ Ensures that all property casualty coverage is current for all leased units.
Project Coordination & Compliance:
+ Leads and coordinate multiple projects, ensuring adherence to timelines, budgets, and stakeholder expectations.
+ Collaborates with the Office of Ethics, Compliance & Quality to ensure compliance with all regulations and organizational policies.
+ Identifies opportunities for continuous improvement, driving efficiency across all areas of responsibility.
+ Develops, leads, and participates in cross functional teams.
+ Performs cost analyses and return on investment (ROI) reviews for projects, processes, or products.
+ Oversees the proper disposal of all property and equipment.
+ Aligns with all relevant business functions in achieving strategic company targets.
+ Oversees project documentation and completion.
+ Collaborates with the Office of Ethics, Compliance & Quality to ensure compliance with all applicable regulations and organizational policies.
+ Identifies opportunities for process improvements and cost savings, driving efficiency across all areas of responsibility.
+ Oversees the organization's asset and record retention/destruction program.
+ Oversees agency safety program and all OSHA compliance needs.
+ May perform other duties as requested by the Chief Executive Officer.
Competences:
Alignment with East House Values:
+ Integrity, Progressive, Humanistic, Collaborative, Optimistic.
Commitment to Diversity, Equity, Inclusion & Belonging:
+ Values and embraces the differences, backgrounds, experiences, and opinions of individuals and groups, and promotes an environment where everyone feels respected and included.
Ensures Accountability:
+ Holds self and others responsible and accountable to meet commitments.
Ethical Decision Making/Leadership:
+ Making decisions based on principles of fairness, justice, and respect for the dignity of all individuals involved making choices that align with ethical standards and values.
Operational Efficiency, Feedback, Continuous Improvement:
+ Managing day to day operations efficiently. Process Improvement & optimization.
+ Providing and receiving constructive feedback in a respectful manner and using feedback to learn and improve both individually and as a team.
Relationship Building/Collaboration:
+ Develops and maintains positive relationships based on trust, respect, and mutual support. Building & leading high-performance teams and establishes high standards of performance and conduct for oneself and others.
Visionary Thinking/Leadership:
+ Having a clear vision for the future and actively working towards that vision, while also being flexible and adaptable to changing circumstances. Demonstrates the ability to set a clear organizational vision and develops strategies & plans with a solution focus.
Drive Results:
+ Motivated by success and passionate about working and achieving higher results.
+ Persists to complete tasks/responsibilities, even in the face of difficulties, is optimistic and tenacious all through.
+ Operates with personal ownership and looks for ways and means to improve performance all the time.
+ Displaying a strong commitment to making service performance improvements and a determination to achieve positive service outcomes for staff and/or clients.
Flexibility & Adaptability/Change Management:
+ Being open to change and willing to embrace new ideas, technologies, and approaches to work or problem solving.
+ Being open to new ideas and ways of working, as well as being able to adapt to changing circumstances or priorities within the team.
+ Uses effective strategies to facilitate organizational change initiatives and overcome resistance to change.
Analytical & Financial Acumen:
+ Ability to collect relevant information, detect patterns, observe and interpret data.
+ Makes decisions based on multiple factors and options available, understanding optimization principles, conducting comparative analysis.
+ Maintains and applies a broad understanding of financial management principles to ensure decisions are fiscally sound and responsible. Identifies cost effective approaches.
+ Demonstrates broad understanding of financial management principles to direct organizational actions.
Political Savvy:
+ Ability to exhibit confidence and professional diplomacy, while effectively relating to people at all levels internally and externally.
+ Understands priorities, cultural norms, and unwritten rules for success at all levels of the organization
Working Conditions/Work Environment:Traditional office environment with flexible work hours as needed. Occasional travel required to project sites and meetings within the greater Rochester area. Potential for travel outside of Monroe County.
Physical Demands:The physical demands/work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, talk, hear, stand, walk, ability to reach above or below shoulders, use hands to type and/or perform light lifting and occasional stair-climbing.
East House is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees.
Requirements
Education:
+ Bachelor's degree in business, finance, accounting, real estate/community development, or a related field; comparable education and experience may be considered.
Experience:
+ 10+ years of increasing responsibility in affordable housing, particularly in the development of
+ housing for low and moderate-income households, facilities management, or procurement, with a
+ strong background in multi-family housing and capital projects. Proven track record of successful
+ large-scale real estate development projects.
+ 10+ years' experience in a senior leadership role (including supervision) with demonstrated
+ experience of state and federal housing funding sources and programs.
+ 5+ years in a senior leadership role overseeing large-scale projects and cross-functional teams,
+ including finance, purchasing, and contracting.
+ Ideal candidate has 5+ years of administrative experience in purchasing, contract management &/or procurement.
+ 3+ years of supervisory experience involving professional-level employees.
+ Proven record of successfully managing complex development projects from inception to completion.
+ Provided oversight for the financial, administrative, and regulatory compliance aspects of various affordable housing programs.
+ Extensive knowledge of real estate development, multi-family housing, financial structuring, and capital raising.
Skills:
+ Strong business acumen: A solid understanding of the financial and economic factors that influence purchasing decisions is essential.
+ Strategic thinking: A strategic mindset helps to create procurement strategies that align with the business needs and goals.
+ Excellent negotiation skills: Good negotiation skills ensure that the purchasing director gets the best deals from suppliers for the company.
+ Attention to detail: High levels of attention to detail to spot potential risks and issues in time.
+ Strong leadership and team management skills with the ability to mentor and manage teams.
+ An understanding of the real estate development and public planning process; familiarity with public housing programs at the federal, state, and local level.
+ Excellent financial acumen, with experience in budget management, financial analysis, and modeling.
+ Advanced knowledge of real estate law, construction processes, and procurement regulations.
+ Excellent communication, problem-solving, and decision-making abilities.
+ Exceptional negotiation, communication, and interpersonal skills and ability to balance being firm while kind when negotiating or navigating situations with a difference of opinion.
+ Demonstrated ability to build rapport with internal and external stakeholders of all levels.
+ Effective decision-making abilities, including analyzing information and determining appropriate next steps on projects.
+ Ability to effectively collaborate with architects, engineers, and other specialists.
+ Strong leadership, negotiation, and project management skills.
+ Ability to work collaboratively with cross-functional teams and external partners.
+ Understands the requirements for the NYS LIHTC and all other related funding applications involved with developing NYS affordable housing.
+ Valid New York State driver's license and access to a reliable vehicle to attend meetings and events outside of office
East House encourages diversity in the workplace; we are an Equal Opportunity Employer.
Minority/Female/Sexual Orientation/Gender Identity or Expression/Veteran/Disability
Salary Description
90K - 140K