The Village of Winnetka's Police Department is seeking a full-time Records Specialist. This position is a non-sworn member of the Police Department. Primary functions include, but are not limited, to: compiling reports and statistics, maintaining logs and records, and processing warrants, citations, and case records. The Records Specialist has frequent interaction with the public and works independently. The position requires the ability to receive and process information, understand and accurately carry out verbal and written instructions, prioritize tasks, maintain confidentiality of information and material, and exercise discretion and judgment in accordance with established rules, policies, practices, and procedures.
Essential Functions:
- Perform data entry and maintenance of databases and paper files of Police Department records.
- Operate, enter, and retrieve data from computer systems, such as the Law Enforcement Agencies Data System (LEADS), National Crime Information Center (NCIC), Computer Aided Dispatch (CAD), and other law enforcement databases.
- Review, classify, photocopy, and route incident reports for recording and filing; prepare monthly, quarterly, and annual reports for the Department and other agencies as assigned.
- Manage body camera inventory and record retrieval.
- Provide support for all aspects of warrant documentation, including data entry for warrants received and served.
- Respond to requests from other law enforcement agencies, court systems, and insurance companies for traffic stop data, collision data, background checks, and subpoenas.
- Coordinate the Village's administrative hearing process.
- Provide customer service to Police Department visitors, obtain factual information for response to requests for service, and assist visitors with proper form completion.
- Prepare court key schedules and issue citation books.
- Assist in expunging, purging, and sealing records in compliance with the Department's records retention schedule and state and local requirements.
- Assist with Freedom of Information (FOIA) requests related to the Police Department.
- Assist with preparation of all liquor licenses and special event, solicitor, and raffle permits.
- Assist with parking citation management including the Denver Boot program.
- Perform other duties as assigned.
Minimum Qualifications:
- High School diploma or GED equivalent.
- Six (6) months of related experience or any equivalent combination of education, training, and experience.
- Ability to obtain LEADS certification within thirty (30) days of hire.
- Ability to learn and understand police terminology, rules, regulations, policies, procedures and operations, and apply the same.
- Ability to handle confidential material and information in an ethical and professional manner.
- Excellent verbal communication, analytical, interpersonal, problem-solving, multi-tasking, and decision-making skills.
Shifts are generally 8 hours in duration during daytime hours, 40 hours weekly, and may be extended in the event of emergency, personnel shortage, workload, or work in progress.
Position Range: $58,782 – $82,710, annual DOQ.
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