Company Overview Since 1952, All-Guard Alarm Systems, Inc. has been dedicated to providing peace of mind to business and residences throughout Northern California. From Fortune 500 companies to the average family home, we have the same proven dedication to customer service that has served our customers for over 70 years. We are one of the largest independent security and fire protection companies in California, and will continue to protect businesses and families for generations to come. All-Guard is currently seeking an energetic, self-motivated, and goal driven individual to fill for our available warehouse coordinator position. Compensation & Benefits
- Competitive pay, DOE
- Opportunity to advance
- Full benefits the new month following 60 days (medical, dental, life, and AD&D)
- Paid vacation, sick leave, and holidays
- 401k with company matching
- Elective benefits available at employee's expense (AFLAC)
Position Overview: Provides overall upkeep and maintenance to small warehouse facility. Orders all parts for upcoming service calls and jobs, tracks inventory. Responsibility is daily, weekly, semi-monthly, monthly tasks of the areas detailed below. Assisting the Operations Manager, Installation Manager, Service Manager, and Controller as needed. Key duties & Responsibilities: Please note the essential functions may vary depending on department size, organizational structure and/or geographic location.
- Maintain a safe working environment by monitoring safety procedures and equipment.
- Review work throughout the work process and at completion to ensure that it has been performed properly.
- Acquire supplies or equipment by contacting vendors for the best pricing.
- Determine shipping methods, routes, or rates for materials to be shipped
- Receive inventory and check shipping manifests to ensure all products listed are present and accounted for.
- Record shipment data, such as weight, charges, space availability, damages, or discrepancies, for reporting, accounting, or recordkeeping purposes
- Track warehouse inventory levels; report to management deficits or surpluses of equipment.
- Pull inventory parts for upcoming jobs and service tickets based on work orders or service tickets.
- Present for AM dispatch where technicians may request additional inventory stock or return parts.
- Transfer and return inventory to/from technician trucks and warehouses utilizing the inventory tracking software.
- Conduct weekly truck inventory checks to confirm what parts are available within the fleet.
- Report any inventory discrepancies and adjustments that need to be made; adjust once approval has been given.
- Inspect equipment for wear and for conformance to specifications and safety standards.
- Direct inventory handling or moving activities.
- Explain regulations, policies, or procedures to employees who need to take inventory items.
- Inspect facilities to ensure compliance with safety, quality, or service standards.
- Inspect material-moving equipment to detect problems.
- Meet with co-workers to communicate work orders or plans.
- Monitor loading processes to ensure they are performed properly.
- Monitor work environment to ensure safety or adherence to specifications.
- Notify others of emergencies, problems, or hazards.
- Perform spot checks on warehouse and vehicle inventory.
- Oversee and perform semi-annual inventory checks on all warehouses and trucks.
- Deliver packages or office supplies to employees that come in via FedEx or UPS.
- Deliver parts to job sites or other warehouses as needed.
- Shipping of products to vendors and customers.
- Maintain vehicle maintenance by scheduling oil changes or other repairs needed.
- Filing and indexing scanned files
- Refill water as necessary
- Other duties, as assigned.
Work Activities
- Communicating with Supervisors, Peers, or Subordinates
- Getting Information
- Organizing, Planning, and Prioritizing Work
- Making Decisions and Solving Problems
- Operating Vehicles, Mechanized Devices, or Equipment
- Interacting with a computer
Skills •Basic Skills
- Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
- Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
- Reading Comprehension - Understanding written sentences and paragraphs in work related documents.
- Speaking - Talking to others to convey information effectively.
- Writing - Communicating effectively in writing as appropriate for the needs of the audience.
•Social Skills o Coordination - Adjusting actions in relation to others' actions. o Instructing - Teaching others how to do something. o Negotiation - Bringing others together and trying to reconcile differences. o Persuasion - Persuading others to change their minds or behavior. o Social Perceptiveness - Being aware of others' reactions and understanding why they react as they do. •Complex Problem-Solving Skills
- Complex Problem Solving - Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
•Technical Skills o Quality Control Analysis - Conducting tests and inspections of inventory parts to ensure quality of products o Operation and Control - Controlling operations of equipment or systems. o Operations Analysis - Anticipating product needs and product requirements based on established patterns. •System Skills
- Judgment and Decision Making - Considering the relative costs and benefits of potential actions to choose the most appropriate one.
•Resource Management Skills
- Time Management - Managing one's own time.
- Management of Material Resources - Obtaining and seeing to the appropriate use of equipment, facilities, and/or materials needed to do certain work.
•Desktop Computer Skills
- Databases - Using a computer application to manage large amounts of information, including creating and editing simple databases, inputting data, retrieving specific records, and creating reports to communicate the information.
- Internet - Using a computer application to create, manipulate, edit, and show virtual slide presentations.
- Navigation - Using scroll bars, a mouse, and dialog boxes to work within the computer's operating system. Being able to access and switch between applications and files of interest.
- Presentations - Navigating the Internet to find information, including the ability to open and configure standard browsers; use searches, hypertext references, and transfer protocols; and send and retrieve electronic mail (e-mail).
- Spreadsheets - Using a computer application to enter, manipulate, and format text and numerical data; insert, delete, and manipulate cells, rows, and columns; and create and save worksheets, charts, and graphs.
- Word Processing - Using a computer application to type text, insert pictures, format, edit, print, save, and retrieve word processing documents
Tools & Technology
- Tape guns
- Desktop computers
- Laser facsimile machines
- Dollies
- Hand trucks
- Photocopying equipment
- Inventory Management Software (DICE/Sedona)
- Records management software
- Mitel telephone system
- Microsoft Outlook (e-mail)
- Microsoft Excel
- Microsoft Word
- Internet browser software
- Microsoft Office
- Microsoft Windows
Minimum Qualifications: The following are the minimum qualifications an individual needs to successfully perform the duties and responsibilities of this position. Please note that the minimum qualifications may vary based upon the department and/or geographic location. Skills and abilities:
- High School Diploma; Bachelor's Degree in Marketing or Related field preferred.
- Excellent communication skills, both verbal and written.
- Strong presentation skills.
- Strong internet and computer skills.
- Microsoft Office Excel, Word, Power Point, Publisher, with emphasis on Excel.
- Ability to work independently with minimal direction.
- Ability to manage multiple projects simultaneously.
- Ability to meet deadlines.
- Excellent organizational skills.
Must be able to pass a pre-employment physical, drug screen, and investigative background check.