Location: Westford,MA, USA
Westford Academy is a Division 1 Athletic program and competes in the Dual County League. We sponsor 33 Varsity programs and have a total of 83 inter-scholastics teams at the High school and Middle school levels.
The Athletic Administrative Assistant is a full time position and works in partnership with the Athletic Director to assist with the daily functions of the department.
* Report directly to the Director of Athletics
* Responsible for collecting and depositing all payments from athletic user fees and gate receipts
* Input all athletic purchase orders into MUNIS A/P system
* Process all athletic invoices Bi-Weekly through the Athletic Warrant
* Coordinates Bus schedule for Middle School & Westford Academy Athletic Programs with Dee Bus. (enter all bus departure
times for all teams in the Athletic website)
* Communicate with all member schools and event officials to confirm times, locations and logistics.
* Confirm all athletic officials through Arbiter scheduling system
* Process payments for all officials & staff for athletic events through the warrant
* Assists with personnel; conducts Cori reviews and issues coaches' contracts for each sport season for the Middle Schools and
Westford Academy
* Process payments and secure all contact information for all event staff
* Processes all facility requests for school fields and gym rentals for outside venues
* Responsible for opening and closing athletic registrations on FamilyID registration platform as well as updating the preferences
for each season
* Share the all team registration links with the coaches and confirm Physical eligibility
* Enter all WA athletic team rosters in the MIAA system
* Order athletic team end of season awards for each sport season (letters, pins, certificates, trophies) and distribute to coaches
* Collaborate with Athletic Director to post information on social media and live streaming events
* Front Office Team approach*ASSIST WITH ALL FRONT OFFICE NEEDS AS DEEMED NECESSARY