Location: Fresno,CA, USA
Overview
Under the direction of the WIC Director, the WIC Administrative Assistant I is responsible for ordering materials necessary for all WIC sites, tracking receipt of supplies ordered, keeping records and submitting required documents to State WIC related to equipment and non-equipment items for inventory purposes.
SUMMARY OF RESPONSIBILITIES:
Works closely with the WIC Director and other members of the organization's administrative team to:
* Order materials necessary for WIC sites from State WIC, the stockroom and other sources.
* Track delivery and payment of supplies ordered.
* Keep records and submit required documents to State WIC related to equipment and non-equipment items for inventory purposes.
* Perform common and basic office duties such as answering the telephone, directing calls, emails and faxes, and other office-related duties.
* Complete common project work such as participating on tasks requiring added assistance and helping the WIC Administrative Team.
PERFORMANCE AREA: Primary Work Duties
* Inputs, types, reviews, maintains, gathers and/or prepares reports, agendas, meeting minutes, surveys and other correspondence.
* Tracks the daily time study data for all staff.
* Prepares requisitions, tracks delivery and installation of supplies and services,and communicates with purchasing, accounts payable, and the finance department regarding results.
* Works as a liaison with individual clinics and external companies.
PERFORMANCE AREA: Secondary Work Duties
* Prepares the State WIC inventory control document (A-1) re: equipmentpurchased/disposed. Provides State WIC with delivery information and requests StateID tags for identification and/or inventory purposes.
* Prepares for meetings/staff trainings by contacting speakers, preparing agenda and room
* Prepares training binders for new/current staff and Dietetic Interns.
* Assists in the bid process on equipment maintenance agreements and services.
* Assists in gathering information and tracking all outreach activities.
* Assists in the preparation of California WIC Program Evaluations (PE), NutritionServices Plan (NSP), State Controllers and/or Federal Audits documentation.
* Updates and keeps current the copies/postages report, breastfeedinginventory/distribution, emergency phone tree, and other documents necessary for thesmooth running of the program.
* Functions as the National Voter Registration Act Coordinator
* Protects, promotes, and supports breastfeeding. Understands breast milk is the optimal nutrition throughout an infant's first year of life. Avoids display or distribution of materials which promote human milk substitutes.
* Supports co-workers who are breastfeeding.
* Performs other duties related to the WIC Program services as assigned by the WIC Director.
Qualifications
QUALIFICATION REQUIREMENTS
EDUCATION
* One (1) year of college education with an emphasis in Business.
PRIOR EXPERIENCE:
* One (1) year work experience in an administrative assistant position; or
* Two (2) years of work experience as an administrative assistant in a similar environment may substitute for education upon management approval.
* Use of Microsoft Word and Excel software applications required.
* Prior cash handling or fiscal responsibilities required.
* Previous experience in inventory, stock ordering, and receiving procedures preferred.
* Previous accounting and clerical work preferred.
SKILLS
* Customer-service oriented
* Able to handle multiple tasks simultaneously
The pay range for this non-exempt position starts at $25.28 an hour. Our salary ranges are dependent on knowledge, skills, and experience.
In addition, our comprehensive benefits package for regular status employees includes:
* Medical, Dental, and Vision insurance with low premium cost
* Paid time off and paid holidays
* 401k plan with matching contribution
* Educational Assistance
* Employee discounts and more!