Job detailsNow HiringOnsite in Winona, MNMonday-Friday 8AM-5PM$24.00/HR4 months +PRIMARY FUNCTION: The Accounts Payable Specialist, under routine supervision, is responsible for accurate and efficient processing of a variety of accounts payable and accounting requests.KNOWLEDGE AND SKILLS:
- An associate or bachelors degree in accounting, Finance, or a related field, or comparable work experience, plus a minimum of 1-year accounts payable related work experience.
- Solid understanding of accounts payable/general ledger systems, chart of accounts and standard accounting procedures.
- This position requires excellent data entry skills (10 key by touch), high level of proficiency with Microsoft Office, Excel experience,
- Strong organizational and time management skills, professionalism in written and verbal communications and self-motivation.
- Previous knowledge and experience with accounting software and imaging systems is helpful.
- Ability to work independently and with a team in a fast-paced environment with emphasis on accuracy and efficiency.
- Understanding of 1099 and 1042 vendor documenting and reporting, use tax requirements, and other compliance requirements of Accounts Payable transactions, is a plus.
- Experience working with Microsoft Dynamics or Navision, is a plus.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Process Incoming Invoices & Expense Reports ¿This includes assigning proper vendor number and reviewing invoices and check requests, ensuring proper approvals have been obtained, scanning or emailing documents into imaging system, indexing imaged documents and sending them into workflow per established department procedures.
- Assign and key correct vendor number, invoice number, posting date, due dates, discounts, payment amounts, and approvals to ensure accurate and timely posting of approved invoices.
- Ensure all possible vendor discounts are allowed and applied.
- Accurately setup imaged invoice and vendor documentation.
- Ability to enter and post invoices into the financial software application efficiently and accurately, while consistently adhering to company processing policies and standards.
- Work closely with cost accounting, AP staff, and vendors, in a professional manner, ensuring payments are issued on time.
- Follow established AP protocols to issue payments via check, ACH, wire, credit card and PayPal.
- Reconcile vendor statements ¿ work with vendors to resolve discrepancies in a timely and professional manner.
- Maintain Vendor files and respond to vendor inquiries.
- Assist with processing Expense reports as needed
- Accounting and Banking Support
- Provide accounting support in areas of spreadsheet preparation, data entry, general ledger account reconciliation, vendor account reconciliation, banking reconciliation, filing, and other projects, as requested.
- Maintain professionalism, confidentiality, and integrity in all aspects of the job duties including written and verbal communication, thoroughness, efficiency, and attitude.
- Ability to multi-task and ensure daily workload is completed in a timely manner. Willingness to work overtime, if requested.
- Additional tasks and projects, as requested.
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