Position Information: Seasonal Office Support Specialist I, Division of Conservation and Resource Stewardship Start Date: 11/10/24 End Date: 3/15/25 (18 weeks) @37.5hrs/weekVacancies: 1 Location: 10 Park Plaza, Boston, MA 02116 Eligible for hybrid work schedule: Yes
Please note, if you are selected for this position and will be working less than 90 days, the position will automatically revert to a short-term position. Our short-term positions are not part of the salary scale that is advertised within this job posting. Should this position revert to a short-term seasonal position (less than 90 days), your salary rate will be discussed with you during the interview phase of the process. About the Department of Conservation and Recreation: The Department of Conservation and Recreation manages one of the largest and most diverse state parks systems in the nation and protects and enhances natural resources and outdoor recreational opportunities throughout Massachusetts. The DCR system includes over 450,000 acres of parks, forests, water supply protection lands, beaches, lakes, ponds, playgrounds, swimming pools, golf courses, skating rinks, trails and parkways.
About Conservation and Resource Stewardship: DCR properties are special. It starts with the conservation and stewardship of our Commonwealth's unique and significant landscapes. Outdoor recreation invites all to experience these resources and see what makes Massachusetts special. It is purpose of the Conservation and Resource Stewardship team to ensure these lands are available for future generations. It is our passion to create a sense of place at DCR that will foster a culture of stewardship. The Department of Conservation and Recreation seeks applicants for the position Seasonal Office Support Specialist I (OSSI). The incumbent will provide administrative support to the Division of Conservation and Resource Stewardship's Deputy Commissioner and business management staff as well as the Office of Cultural Resources, Office of Natural Resources, Office of Climate Resilience, Research Office, and GIS Office. This position will be primarily based out of the State Transportation Building at 10 Park Plaza.
General Duties include: - Liaise with inter and intra-agency administrative and HR professionals to support Program and Bureau needs.
- Respond to inquiries and provide information to internal and external contacts.
- Assist with the procurement of goods and services and payment of Program and Bureau expenditures.
- Responsible for the organization and upkeep of detailed filing systems/file rooms.
- Responsible for screening, answering, and following up on phone calls from internal and external parties.
- Maintain contact with agency staff, external agency representatives and the general public.
- Spreadsheet development, payroll information and data population/tracking and facilitation.
- Ensure office activities are operational and in compliance with standards or guidelines.
- Schedule and attend meetings; maintain electronic meeting and event calendars.
- Use of computer software or databases to prepare reports and compile data, conducting research as needed.
- Use of office equipment; printers, scanners, fax machines.
- Assist with coordinating unit or department programs and activities.
- Other duties as assigned.
Preferred Qualifications: - Excellent interpersonal skills.
- Ability to work independently and part of a team.
- Ability to communicate effectively in written and verbal expression.
- Proficiency with Microsoft Office Suite, Outlook, MS Teams, and SharePoint.
- Knowledge of the laws, rules, regulations, policies, procedures, specifications, standards, and guidelines governing assigned agency or unit activities.
- Familiarity with MMARS, COMMBUYS, HR/CMS, and MassCareers.
Qualifications:First consideration will be given to those applicants that apply within the first 14 days.Office Support Specialist I:Applicants must have at least (A) two years of full-time, or equivalent part-time, experience in administrative work experience or (B) any equivalent combination of the required experience and the substitutions below:Substitutions: I. An Associate's or higher degree with a major in business administration, business management or public administration may be substituted for the required experience.II. An Associate's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience. Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.Educational substitutions will only be permitted for a maximum of two years of the required experience. Comprehensive Benefits When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future. Want the specifics? Explore our Employee Benefits and Rewards! An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.