Workers Compensation Coordinator
: Job Details :

Thank you for your interest in employment with Nevada System of Higher Education (NSHE), System Administration and System Computing Services. We want your application process to go smoothly and quickly. We ask that you keep in mind the following when completing your application:

• Draft applications are saved automatically and can be accessed through your candidate home account.
• Final applications must be submitted prior to the close of the recruitment. Once a recruitment has closed, applications will no longer be accepted.

If you need assistance or have questions regarding the application process, please contact our Human Resources department at (775) ###-####.Job DescriptionThe Nevada System of Higher Education (NSHE) invites applications and nominations for the position of Workers' Compensation Coordinator. This is a full-time, non-tenured, administrative position and reports to the Associate Director of Insurance & Workers' Compensation. The position may be in either Las Vegas or Reno, Nevada.The NSHE is comprised of eight institutions: three universities, four community colleges and a research institute. The public system of higher education in Nevada continues to experience growth with significant challenges and opportunities in serving over 105,000 students and 15,000 employees.The purpose of this position is to provide workers' compensation support by filing claims, assisting injured workers with questions, tracking light duty assignments, and tracking accident investigation reports. They will provide back-up support for the Workers' Compensation Claims Coordinator. The incumbent will support the Risk Management Department by assisting with the coordination of the NSHE Cardiac Wellness program. The incumbent will promote Police Officer participation through outreach and training, they will assist with tracking and validating reimbursement requests and program charges. The incumbent will also be responsible for assisting in the OSHA recordkeeping process to include auding files and OSHA 301 forms and Establishment 300A logs for accuracy.STARTING SALARY: Schedule B (starting salary range approximately $65,000-$75,000; depending on experience). A benefits package that includes medical, dental, vision, life, and retirement.APPROXIMATE STARTING DATE: February 1, 2025MINIMUM QUALIFICATIONS: The successful candidate must have earned a Bachelor's degree from a regionally accredited institution with three (3) years of professional experience in Workers' Compensation Claims Administration and Risk Management, or Medical Office Administrative support, or Medical Benefits Administration experience. Alternatively, six (6) years of progressive experience in Workers' Compensation Claims Administration and Risk Management or Medical Office Administrative support or Medical Benefits Administration experience may be substituted for a bachelor's degree.Preference will be given to candidates in higher education experience and knowledge of Workday.KNOWLEDGE, SKILLS, AND ABILITIES: Successful candidates must possess the following knowledge, skills and abilities. It is recommended that applicants for this position address each of the following items in the letter of application:

• Knowledge of or ability to quickly gain understanding of NSHE organizational structure, and policies and procedures related to position.
• Must possess a strong customer service orientation in addition to a professional, assertive demeanor with highly developed interpersonal written and oral communication skills.
• Be knowledgeable with laws, regulations, and rules affecting risks and liability to the organization.
• Be knowledgeable about risk identification, risk analysis and risk mitigation best practices.
• Must be highly proficient in Word, Outlook Calendar, SharePoint, and PowerPoint.
• Must have advanced knowledge and skill in Excel using pivot tables, formulas, data manipulation and filters.
• Ability to maintain strict confidentiality, accuracy, and integrity.
• Maintain policies and procedures.
• Demonstrate attention to detail, respond to unexpected job demands and keep pace with rapidly changing priorities.
• Ability to make independent decisions appropriately and within boundaries of assigned authority.
• Ability to analyze data and interpret trends, manage projects as assigned by the Executive Director of Risk & Insurance Management, exercise initiative, discretion, and critical judgment as a professional.
• Develop and maintain an effective, productive, and cooperative working, reporting and professional relationship with employees at all levels of the organization.
• Work collaboratively with individuals and groups to incorporate their ideas and adapt to their needs.
• Ability to perform hazard assessments and analysis.
• Ability to organize assigned tasks, multi-task effectively, prioritize heavy workload, develop comprehensive timetables and strategies to meet multiple and constantly changing deadlines. Anticipate conditions, make projections, and establish priorities.
• Ability to represent the Executive Director of Risk & Insurance Management to deal effectively with a broad range of constituents.
• Excellent interpersonal skills and communications skills, verbal and written, to communicate effectively with a diverse population at all levels, within and outside the NSHE, using tact and diplomacy.
• Excellent writing and proofreading skills, including proper use of formats, knowledge of correct English grammar, spelling, punctuation, and usage.
• Skill to organize and maintain an efficient records management system.
• Skill to work both independently and cooperatively.
• Skill to provide training that supports safety and loss control initiatives.
• Proven ability and skill to identify and analyze complex situations and needs and recommend or implement effective courses of action for management.
• Demonstrated ability to learn quickly; independently understand and effectively communicate.
• Skilled in planning and managing projects.

RESPONSIBILITIES: The duties of this position will include, but not be limited to, the following areas of responsibility.

• Coordinate and process statutorily required workers' compensation claims forms.
• File workers' compensation claims and incident reports with Third Party Administrator.
• Determine OSHA recordability and file 301 form. Comply with OSHA recordkeeping guidelines.
• Provide injured workers with claim information and regulatory information at onset of injury.
• Notify Supervisors of incident and solicit accident investigation paperwork and corrective action. Review for completion and follow up on corrective action.
• Coordinate modified duty assignments for Early Return to Work Program.
• Initiate first contact with injured workers.
• Back up for Workers' Compensation Claims Coordinator.
• Promote Police Officer Participation in Cardiac Wellness program
• Review Cardiac Wellness Program Reimbursement Requests to ensure program compliance
• Validate Cardiac Wellness Vendor Invoices to ensure
• Reconcile Cardiac Wellness Officer and Program Charges on Accounting Log
• Review claims and audit OSHA 301 forms for accuracy
• Audit OSHA 3001 Logs monthly to ensure accuracy
• Assist with annual filing of OSHA 300 log to State and Federal Agencies
• Other duties as assigned

TO APPLY: The application process will be handled through the Workday on-line search process. Application materials must include a current resume, detailed cover letter, and names, addresses and telephone numbers of four professional references willing to be contacted. Applicants should fully describe qualifications and experience, since the initial review will serve to evaluate applicants based on documented, relevant qualifications and professional work experience. Applications will be considered incomplete without all requested materials. References will only be contacted for those who advance to the final phase of the search and with prior consent of the applicant. The review of materials will begin immediately. Materials should be addressed to Stephanie Flatt, Human Resources, and are to be submitted via on-line application at For assistance with NSHE's on-line applicant portal, contact Stephanie Flatt at (775) ###-####.INTERNAL APPLICANTS: Current employees within the Nevada System of Higher Education MUST use the Find Jobs process within Workday to find and apply for jobs at NSHE institutions. Once you log into Workday and type Find Jobs in the search box which will navigate to the internal job posting site. Locate the specific job posting by typing the requisition number (e.g. R0000000) in the search box.APPLICATION DEADLINE: Applications may be submitted until the position is filled. The review of materials will begin immediately, however, for full consideration applications should be submitted by January 12, 2025.For more information about the Nevada System of Higher Education, please visit our website at www.nevada.edu. The Nevada System of Higher Education hires only United States citizens and aliens lawfully authorized to work in the U.S. The NSHE is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, age, creed, national origin, veteran status, physical or mental disability, genetic information, sexual orientation, gender identity or gender expression.ExemptYesFull-Time Equivalent100.0%Required Attachment(s)Application materials must include a current resume, detailed cover letter, and names, addresses, and telephone numbers of four professional references willing to be contacted. Posting Close Date06/30/2025Note to ApplicantA background check will be conducted on the candidate(s) selected for hire.References will be contacted at the appropriate phase of the recruitment process.As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.All document(s) must be received on or before the closing date of the job announcements. Schedules are subject to change based on organizational needs.HR will attempt to verify academic credentials upon receipt of hiring documents.