Affirm is reinventing credit to make it more honest and friendly, giving consumers the flexibility to buy now and pay later without any hidden fees or compounding interest.Affirm's Real Estate & Workplace team is seeking an experienced Workplace Specialist II to oversee our New York City office. You will be essential to our team's continued success and have an enormous impact on our company culture and workplace experience. We are looking for someone with great operational skills, an upbeat and approachable demeanor, and a willingness to cultivate the best employee experience for all Affirmers. This role will be based out of our office in New York City.What You'll Do
- Manage and oversee daily operations in our New York City office to ensure everything is running smoothly and efficiently (includes janitorial services, HVAC maintenance, snacks & beverage management, and resolving general maintenance issues)
- Partner with the Sr. Manager, Real Estate & Workplace for onsite help with any office improvements, furniture installs, remodels, or dispositions
- Meet with internal and cross-functional partners for alignment on projects or initiatives, especially our Physical Security and IT teams
- Act as the main relationship builder with office vendors and building management
- Act as the primary point of contact with the building, reporting and tracking support tickets, in addition to handling and resolving internal Workplace Support Portal tickets for local employees
- Monitor office expenditure against agreed upon annual budgets and established purchase orders, while also reviewing and authorizing site-related invoices in our procurement system
- Serve as a key culture carrier for Affirm by educating employees about our office policies and procedures, maintaining the NYC Office Guide, and coordinating local in-office events to foster a vibrant company culture
- Help with ad-hoc administrative tasks as necessary to support your office employees, local Senior Leaders, and our Executive Leadership Team
- Oversee and foster a collaborative relationship with a part-time workplace contractor who will assist you with the daily management of our NYC office
What We Look For
- 2+ years of office management, workplace, or facilities experience, with a strong emphasis on creating and delivering improved employee experiences in a fast-paced office environment
- Proficiency in Google Workspace and Slack is a must; Experience with Envoy, Notion, Coupa, Adobe Creative Cloud, or similar software a plus
- Exceptional verbal and written communication skills; able to distill complex concepts/information to employees and Senior Leaders alike
- Demonstrated ability to collaborate effectively across different functions and with a range of stakeholders
- Experience collaborating with external vendors such as architects, engineers, and third-party project managers on infrastructure projects or technical installations
- Strong organizational skills, enabling efficient management and prioritization of multiple projects with accuracy
- Self-starter with a strong sense of personal initiative; responsible, reliable and dependable with strong follow-through
- Hospitality-oriented with exceptional customer-service skills
Pay Grade - IEquity Grade - 3Employees new to Affirm typically come in at the start of the pay range. Affirm focuses on providing a simple and transparent pay structure which is based on a variety of factors, including location, experience and job-related skills.Base pay is part of a total compensation package that may include equity rewards, monthly stipends for health, wellness and tech spending, and benefits (including 100% subsidized medical coverage, dental and vision for you and your dependents.)USA base pay range (NY) per year: $100,000 - $120,000Please note that visa sponsorship is not available for this position.#LI-RemoteAffirm is proud to be a remote-first company! The majority of our roles are remote and you can work almost anywhere within the country of employment. Affirmers in proximal roles have the flexibility to work remotely, but will occasionally be required to work out of their assigned Affirm office. A limited number of roles remain office-based due to the nature of their job responsibilities.We're extremely proud to offer competitive benefits that are anchored to our core value of people come first. Some key highlights of our benefits package include:
- Health care coverage - Affirm covers all premiums for all levels of coverage for you and your dependents
- Flexible Spending Wallets - generous stipends for spending on Technology, Food, various Lifestyle needs, and family forming expenses
- Time off - competitive vacation and holiday schedules allowing you to take time off to rest and recharge
- ESPP - An employee stock purchase plan enabling you to buy shares of Affirm at a discount
We believe It's On Us to provide an inclusive interview experience for all, including people with disabilities. We are happy to provide reasonable accommodations to candidates in need of individualized support during the hiring process.[For U.S. positions that could be performed in Los Angeles or San Francisco] Pursuant to the San Francisco Fair Chance Ordinance and Los Angeles Fair Chance Initiative for Hiring Ordinance, Affirm will consider for employment qualified applicants with arrest and conviction records.By clicking Submit Application, you acknowledge that you have read the Affirm Employment Privacy Policy for applicants within the United States, the EU Employee Notice Regarding Use of Personal Data (Poland) for applicants applying from Poland, the EU Employee Notice Regarding Use of Personal Data (Spain) for applicants applying from Spain, or the Affirm U.K. Limited Employee Notice Regarding Use of Personal Data for applicants applying from the United Kingdom, and hereby freely and unambiguously give informed consent to the collection, processing, use, and storage of your personal information as described therein.